1. DPAS Overview 9/18/2018 Mr. Joseph Stossel DPAS Program Manager
Defense Property Accountability System
Mr. Joseph Stossel
DPAS Program Manager
DPAS Overview
9/18/2018

2. Who Is Using DPAS? Department of Defense 9/18/2018
Office of the Inspector General of the Department of Defense
Office of the Secretary of Defense
Department of the Army
Department of the Air Force
Department of the Navy
Joint Chiefs of Staff
The Navy
The Marine Corps
Defense Agencies
DoD Field Activities
Defense Advanced Research Projects Agency
Defense Commissary Agency
Defense Contract Audit Agency
Defense Contract Management Agency
Defense Finance and Accounting Service
Defense Information Systems Agency
Defense Logistics Agency
Defense Security Cooperative Agency
Defense Security Service
Defense Threat Reduction Agency
Missile Defense Agency
National Reconnaissance Office
Office of Military Commissions
Pentagon Force Protection Agency
Defense Media Activity
Defense POW/Missing Personnel Office
Defense Technical Information Center
Defense Technology Security Administration
DoD Education Activity
DoD Human Resources Activity
DoD Test Resource Management Center
Office of Economic Adjustment
Defense Health Activity
Washington Headquarters Service
Combatant Commands
Special Operations Command
Strategic Command
Africa Command
Central Command
European Command
Northern Command
Pacific Command
Southern Command
Transportation Command
DoD Test Resource Management Center
Office of Economic Adjustment
Defense Intelligence Agency
National Geospatial-Intelligence Agency
National Security Agency/Central Security Service
9/18/2018

3. Three Applications Hosted in a Single Environment
DPAS Overview
Three Applications Hosted in a Single Environment
Property Accountability – Account and Fiduciary Report Personal and Real Property
Maintenance/Utilization – Warranty Tracking, Preventative Maintenance Scheduling, Work Order Management, Equipment Pool, Utilization Reporting
Warehousing – Bulk/Serial Managed Items, MRO/Unit/Individual Issue, Warehouse Hub/Spoke Replenishment, Shelf Life/COSIS,
9/18/2018

4. Warehousing Application
Four Tier Virtual Warehouse Hierarchy
Logistics Program -> Region -> Site -> Warehouse
Catalog linked at Logistics Program
Updated by FLIS / USMC’s Item Apps / USMC’s TDMS
Materiel
Facility -> Zone -> Location
Container Management
Supports Bulk and Serially Managed Items
Shelf Life Management Capability
Set Kit Outfit Management
Pick List
Replenishment
Master Issue Lists
Capable of conducting an inventory with 2D Data Matrix labels (when associated with the Asset ID). Swop position of Life Cycle and Authorized Allowances bullets.
9/18/2018

5. Warehousing Inventory Control Point Requisitioning
Control the Workload of RSA Warehouses that are internal to DPAS
Oversee multiple Physical or Virtual Warehouses
Utilize DLMS Transactions to Update Inventory from External Warehouse
Requisitioning
Create/Transmit DLMS Request of NSN assets to DoD Source of Supply
Update/Receive Status DLMS Transactions from Source of Supply
OM&S Financial Reporting
Calculate Moving Average Cost for Stock Numbers
Produce Financial Reports of General Ledger Accounts
Awaiting Financial Systems to be setup to receive transactions directly from DPAS
9/18/2018

6. Warehousing Master Issue Lists (MIL) – Logistics Program Level
Established by LIN / TAMCN
Individual / Unit
Size/Unsized
Member Type (Enlisted, Officer, Civilian)
Associated to a UIC / Deployment Location
Individual Issue capabilities
Import of USMC Military Personnel Data
Member Account managed to Member’s EDI PI
MIL is converted to Stock Nbr by prompting User for their sizes
Sizes stored for subsequent use
Pick List generated for User to select gear
User electronically signs for issue via CAC or manual sign
Non-Returnable Items are Flagged
Changed chart from the bottom of the page to Accountable Property System of Record bullet. Swopped positions of sub-bullets under Provides property financial reporting information.
9/18/2018

7. Warehousing Individual Return Unit Issue MRO Issue
Determines what they need for current Deployment Location
Member’s Account is credited for items returned
Provides credit/ non-credit for different items being returned
Unit Issue
MIL Qty is expanded to support the number of troops deploying
Quantity of Items identified by LIN/TAMCN with Unit Custodian decomposing to Stock Nbr (sizes)
Unit Custodian electronically signs for issue via CAC
Unit Account of Issued Items Maintained
DD Fm A printed for items issued
MRO Issue
Generate DD Fm A
Items dropped from inventory
9/18/2018

8. Warehousing Replenishment Disposition Warehouse Transfer Requisition
Form Generation
Spoke/Hub concept supported
Gaining Warehouse Initiated
Visibility Through Receipt by Gaining Warehouse
Generate DD Fm A
Disposition
Local Disposition
DRMS Turn In
MRP – ICP Return
9/18/2018

9. Warehousing Workload Management Pick Planning / Picking COSIS
Managed to Cost Center(s) and Personnel
Warehouse has 1 to many Cost Centers
Cost Centers have 1 to many Personnel
Pick Planning / Picking
Pick is anything that needs to be move
Scheduled / Ad Hoc
On-line / Handheld
Standard Warehouse Move or Transportation Request Action
COSIS
Background Program that Generates Quality Control Inspection Requests
Runs daily – 30 Days in advance of NID
Quality Control Inspections
QC Manager Assigns Workload via Online Process
Requests Generated Based Upon Receipt / Issue / Kitting
Form Generation
9/18/2018

10. Warehousing Set Kit Outfit (SKO) Supports - Bulk and Serial Item Kits
Project Management
Project Cd – Auto Generation – User Defined
SKO Planning
Historical Usage / On Hand Balances
Identification of Components In Stock available for use with kitting
Generates Request for Components Needed
Allocates Due Ins that are not currently allocated to selected Project
Allocates the ones in stock to selected Project
Creates a Build Request
SKO Build
Provides for the assembly of the kit
Add kit to inventory and subtracts the components in the kit from inventory
Assigns a Kit Build Id to Bulk KIts
Creates a QC Inspection Request
Closes Project upon completion of build of all kits for Project
ICN Generated, if it does not already exist
ICN Label Print
SKO Form Generated
Specific Kit
SKO Catalog
9/18/2018

11. Automated Identification Technology
Automated Identification Technology (AIT)
9/18/2018

12. Automated Identification Technology
Property Accountability Labels
Regular Asset Labels
1.0” × 0.5” (Asset Id)
1 Additional Line of Optional Text
1.0” × 2.0” (Asset Id)
Up to 2 Additional Lines of Optional Text
2.0” × 1.25” (Asset Id)
Up to 3 Additional Lines of Optional Text
RFID Asset Labels
4.0” × 1.0” RFID (Asset Id + 2 Objects)
Uses an AD-224 inlay
2.0” × 1.25” RFID (Asset Id + UII)
Uses an AD-814 inlay
Optional Text
Stock Nbr, Serial Nbr, UIC, Custodian Nbr, Item Desc, User Text
3.0” × 1.0” (Asset Id + 1 Object)
Up to 3 Additional Lines of Optional Text
4.0" × 1.0“ (Asset Id + 2 Objects)
RF TAG
9/18/2018

13. Automated Identification Technology
Warehousing Labels
Labels printed directly from DPAS
Initial support for Zebra Printers
2 Different Label Sizes (3”x 2” and 4” x 6”)
5 Different Labels Supported
Stock Nbr
Location Id
Container Id
Inventory Control Nbr (Item tag)
Shelf Life Extension
Bar Code has embedded prefix to identify what is being scanned (all except for Shelf Life Extension Label – no bar code)
9/18/2018

14. Handheld Devices Warehousing Portable Data Collection Devices
Property Accountability Portable Data Collection Devices
Intermec CK71G and CN70G
Motorola MC9190-G and MC9190-Z
Bar Cd and pRFID Scan/Read Capabilities
Batch Mode
Functionality
Inventory
Asset Relocation
Action Items
Label Print Request
UII Capture / Associate
Warehousing Portable Data Collection Devices
Intermec CK71G and CN70G
Motorola MC9190-G and MC9190-Z
Bar Cd and pRFID Scan/Read Capabilities
Batch/Wireless
CAC Enabled
Functionality
Inventory
Receiving
Issue
Pick/Move
Ship
Inquiry
Quality Control Inspections (Not in Release 1.1)
9/18/2018

15. Maintenance & Utilization
Shares Asset Information with Property Accountability application
Schedule Preventive Maintenance
Generate Work Orders to track work performed on an asset
Develop & Manage Work Plans
Print Work Orders
Track Warranties, Services and Subscriptions for assets
Record Asset Utilization in Miles/Hours/Shot Fired
Fuel Type and Quantity Consumed
Dispatch Capabilities
Recurring / Ad Hoc
Reserve by Dispatch Sub Category or Specific Item
Equipment Pool
Generate Dispatch/Utilization Form
Track Certifications and Licenses
Operators and Technicians
Accepts Work Requests from Warehousing
Tethered Scanner Enabled
9/18/2018

16. Maintenance & Utilization
The Work Order is the heart of the M&U process.
Tracks work performed on an asset
Labor Costs
Technician(s)
Non-Labor costs
Parts (can be automated with usage of warehouse for parts management)
Tools/Equipment ((can be automated with usage of warehouse for parts management)
Bar Coded for easy retrieval
Sub-Work Order Capability
Use Work Plans or existing Work Orders to streamline build of WO
Utilizes assets in Property Accountability and Warehouse
9/18/2018

17. DPAS’s pRFID Real-Time Location System
Real-Time Asset Location Capabilities
DPAS’s pRFID Real-Time Location System
Multiple Signal Acquisition and Source Location (SASL) function as network appliances.
They operate over the LAN and send tag reads and location data to the Location Processor.
The Location Processor stores the data in the local database.
The DPAS RTLS Transaction Interpreter (TI) formats and aggregates the data.
The DPAS TI Web Service retrieves the data and sends it to DPAS Enterprise.
9/18/2018

18. DPAS RTLS Enterprise Current Capabilities – Property Accountability
RTLS Capabilities
DPAS RTLS Enterprise
Current Capabilities – Property Accountability
Conduct Inventory
Lost Alert Generation
Found Alert Generation
Move Alert Generation
Location Change Alert Generation / Update
Area Alert Generation (Egresses, Rooms)
Graphical Maps with Asset Position / Information
Web Interface for association of RTLS Coordinates to DPAS Locations
Web Interface for System Setting Updates
9/18/2018

19. Benefits DPAS Overview Received Unqualified SSAE-16 (2012-2015)
DoD Owned and Managed
No User License Fees
Hosting provided by the Program
Application Security managed by the Program
PKI enabled
Web Enabled, no plug-ins required
Accessible World-Wide
IA Accredited with ATO in place
Compliance with DoDI “Accountability and Management of DoD-Owned Equipment and Other Accountable Property”
Compliance with FIAR Guidance
Added Military Property to bullet.
9/18/2018