1. NAHRO eProcurement System
NCRC Presentation
“How Agencies are presently using the NAHRO eProcurement System to their Benefit”
9/18/2018
NAHRO eProcurement System

2. NAHRO eProcurement System
Topics of Discussion
How to Get Started
How to Sign up your Local Vendors
How to Post RFQ/IFB’s, RFP’s, and QBS’s
How to Manage the Bid
How to Evaluate the Bid
How to Utilize the Private Catalog Area
How to Easily Keep Records / Have Access to Documents / Best Practice Information
How it Promotes Compliance with HUD Guidelines
9/18/2018
NAHRO eProcurement System

3. NAHRO eProcurement System
How to Get Started
Home Page
Agencies on System
Suppliers on System
Sign-up Now
Login Button
9/18/2018
NAHRO eProcurement System

4. Fees Associated With System
Annual Communication Fee
The fees have been determined based upon the unique needs of the supplier community. You may choose one of the three communication fee options listed below:
(1) $ per year to receive bid notification and electronic response from all participating agencies located in any one (1) NAHRO region.
(2) $ per year to receive bid notification and electronic response from all participating agencies located within any three (3) NAHRO regions.
(3) $ per year to receive bid notification and electronic response from all participating agencies nation-wide (all eight (8) regions) utilizing the NAHRO e-Procurement Marketplace.
Annual Communication Fee – Exceptions
If your company grosses less the $100, per year, the communication fee is waived.
If you company elects to receive electronic bid notices and electronic response capabilities from only one agency (you choose the one agency and dedicate your company to that agency during registration), the communication fee is waived.
Suppliers who are members of NAHRO’s Manufacturers’ and Suppliers Council (MSC) pay ½ of the applicable Annual Communication Fee. To learn more about joining the MSC, visit the NAHRO web-site at
If your company is a Minority Business Enterprise or Women Business Enterprise: the Annual Communication Fee is reduced by 1/3. (Example $ = $400.00, $ = $200.00, $ = $100.00)
9/18/2018
NAHRO eProcurement System

5. Fees Associated With System
Transaction Fee for Successful Bidders
Suppliers who are awarded a bid through the system may be responsible for paying a transaction fee. (In some cases the agency may elect to pay the transaction fee. The Supplier will be notified in the bid itself before you respond as to who will be responsible for the transaction fee.) The Transaction Fee will be billed based on awarded amounts and will be invoiced 90 days after the award is made. There are caps for awarded amounts. The fees for types of bids and the caps are listed below.
The Transaction Fee is:
Bids (RFQ's/IFB's):
1% for each individual awarded bid of $10,000 or less
$100 cap for all bids up to $25,000
$250 cap for $25,000-$50,000
$500 cap for $50,000-$75,000
$750 cap for $75,000-$100,000
$900 cap for greater than $100,000
RFP's
$100 flat fee for each RFP/QBS up to $25,000
$250 flat fee for $25,000-$50,000
$500 flat fee for $50,000 or greater
QBS’s flat fee of $ for all award amounts. This fee is paid by the Housing Authority submitting the QBS. There are no fees assessed to winning vendors on a QBS.
Requirements Contract awards are figured by the same formula as Bids (RFQ’s/RFP’s) with the approximate quantity multiplied by the winning bid amount. (Example: 100 widgets times the winning bid of $50.00 equals $5, The $5, would then be measured against the RFQ/RFP Transaction Chart for a transaction fee of $50.00.)
Indefinite Quantity Contracts are figured by the same formula as Bids (RFQ’s/IFB’s), with the award amount being determined by multiplying the minimum quantity, by the winning bid price to determine the contract value, or by using the minimum dollar value on the contract which was filled out by the buyer. (Example: the minimum of 100 widgets times the winning bid of $50.00 equals $5, The minimum dollar value placed on the Indefinite Quantity Contract of $5, would be used in calculating when minimum dollar amounts are used. The $5, would then be measured against the RFQ/RFP Transaction Chart for a transaction fee of $50.00.)
9/18/2018
NAHRO eProcurement System

6. How to Sign up Your Local Vendors
State the purpose of the discussion
Identify yourself
9/18/2018
NAHRO eProcurement System

7. How to Sign up Your Local Vendors
9/18/2018
NAHRO eProcurement System

8. How to Sign up Your Local Vendors
9/18/2018
NAHRO eProcurement System

9. How to Sign up Your Local Vendors
9/18/2018
NAHRO eProcurement System

10. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

11. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

12. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

13. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

14. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

15. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

16. How to Post RFQ/IFB’s, RFP’s, and QBS’s
9/18/2018
NAHRO eProcurement System

17. NAHRO eProcurement System
How to Manage the Bid
9/18/2018
NAHRO eProcurement System

18. NAHRO eProcurement System
How to Manage the Bid
9/18/2018
NAHRO eProcurement System

19. NAHRO eProcurement System
How to Manage the Bid
9/18/2018
NAHRO eProcurement System

20. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

21. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

22. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

23. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

24. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

25. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

26. NAHRO eProcurement System
How to Evaluate the Bid
9/18/2018
NAHRO eProcurement System

27. How to Utilize the Private Catalog Area
9/18/2018
NAHRO eProcurement System

28. How to Utilize the Private Catalog Area
9/18/2018
NAHRO eProcurement System

29. How to Utilize the Private Catalog Area
9/18/2018
NAHRO eProcurement System

30. How to Utilize the Private Catalog Area
9/18/2018
NAHRO eProcurement System

31. NAHRO eProcurement System
How to Easily Keep Records / Have Access to Documents / Best Practice Information
9/18/2018
NAHRO eProcurement System

32. NAHRO eProcurement System
How to Easily Keep Records / Have Access to Documents / Best Practice Information
9/18/2018
NAHRO eProcurement System

33. NAHRO eProcurement System
How to Easily Keep Records / Have Access to Documents / Best Practice Information
9/18/2018
NAHRO eProcurement System

34. NAHRO eProcurement System
How to Easily Keep Records / Have Access to Documents / Best Practice Information
9/18/2018
NAHRO eProcurement System

35. NAHRO eProcurement System
How to Easily Keep Records / Have Access to Documents / Best Practice Information
9/18/2018
NAHRO eProcurement System

36. How it Promotes Compliance with HUD Guidelines
9/18/2018
NAHRO eProcurement System