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The keys to Office 365 Groups management
9/18/ :59 PM THR3024 The keys to Office 365 Groups management Martina Grom Office 365 MVP, Microsoft RD, atwork @magrom | © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Agenda - Office 365 Groups management
9/18/ :59 PM Agenda - Office 365 Groups management 1 2 3 Office 365 Groups concept Management capabilities Best practices © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How do I create an Office 365 Groups concept for my organization?
9/18/2018 How do I create an Office 365 Groups concept for my organization? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How are organizations managing groups successfully?
OPEN Everyone can create groups (default). Using all teamwork apps to meet their diverse needs. Consistent classification and policy enforcement. COMMON Processes in place Reporting & monitoring Change management CONTROLLED Creation is limited to certain business units/users. Progressively expand self-service during O365 apps onboarding. Guide users to collaboration choices.
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Governance around Groups
Microsoft Ignite 2015 9/18/ :59 PM Governance around Groups Define Security Group who is allowed to create groups Set up a security group who is allowed to create groups Pro Tip: use a dynamic security group! Naming policy Naming convention set on display name and alias during create/change imposing custom blocked word check and profanity check Expiration Policy Admins set a duration to expire groups and group owners need to attest the continuing need for their group. Soft Delete and Restore Admins and IWs can soft delete groups, and the groups and it contents across workloads will be stored for 30days and admins can restore the group within this period. Classification / Labeling of group Setup of group classification. © 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Some PowerShell Modules
9/18/2018 Some PowerShell Modules © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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PowerShell Modules PowerShell Gallery
9/18/ :59 PM PowerShell Modules PowerShell Gallery Azure AD PowerShell V1 (MSOnline) Azure AD PowerShell V2 Azure AD PowerShell V2 preview Office 365 Modules SharePoint Online Module SfB Online Exchange Online – Remote PowerShell © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 Groups management
9/18/2018 Office 365 Groups management © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/18/ :59 PM Naming Policy Force a Naming Convention Prefixes and Suffixes to Identify creator and user intent. You can use fixed strings or AAD user attributes Custom Blocked Words Check Upload your organization specific blocked words to restrict from users using it IT admin can override Selective admin roles can override the naming conventions and blocked words check © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/18/ :59 PM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Expiration Policy – Setting it up
9/18/ :59 PM Expiration Policy – Setting it up Admin Set expiration timeline Notification intervals are autoset Set fallback address for ownerless groups Apply the policy to selective groups Admin Tool Azure AD powershell – Supported in V1 release Azure AD portal – Supported in V1 release * A maximum of 500 groups can be selected to apply the policy in the AAD portal UI. Group selection has no restriction in the AAD PowerShell. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Expiration Policy – Setting it up
9/18/ :59 PM Expiration Policy – Setting it up © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group expiration - PowerShell
<Event Name Here> Group expiration - PowerShell 9/18/2018 Connect to Azure AD: Open AAD powershell with admin permissions and do > Connect-AzureAD // Provide tenant admin credentials. View current settings: Get-AzureADMSGroupLifecyclePolicy Setup new policy: > New-AzureADMSGroupLifecyclePolicy -GroupLifetimeInDays 31 -ManagedGroupTypes All - AlternateNotification s Update of current policy > Set-AzureADMSGroupLifecyclePolicy -Id "9988f b-47f7-9d87-549b929b605f" -GroupLifetimeInDays 32 -AlternateNotification s Reset of Group Expiration Date (updating the RenewedDateTime property on a group to the current DateTime) > Reset-AzureADMSLifeCycleGroup -GroupId <String> Cmdlets Add-AzureADMSLifecyclePolicyGroup Get-AzureADMSGroupLifecyclePolicy Get-AzureADMSLifecyclePolicyGroup New-AzureADMSGroupLifecyclePolicy Remove-AzureADMSGroupLifecyclePolicy Remove-AzureADMSLifecyclePolicyGroup Reset-AzureADMSLifeCycleGroup Set-AzureADMSGroupLifecyclePolicy Release Notes © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Expiration Policy – Group owner experience
<Event Name Here> 9/18/2018 Expiration Policy – Group owner experience Group Owner Renew expired groups Restore expired groups that were soft deleted © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/18/ :59 PM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Soft Delete and Restore
9/18/ :59 PM Soft Delete and Restore Deleted Group contents across workloads are stored Any group that is deleted is stored in a separate container for 30days Restore the soft deleted group Admins can restore the soft deleted group and its contents within 30 days of deletion Hard Delete the group Admins can hard delete the group and bypass the soft deletion if required © Microsoft Corporation. All rights reserved.
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How to Soft Delete and Restore – EAC
<Event Name Here> How to Soft Delete and Restore – EAC 9/18/2018 Admin Tool Azure AD powershell – Supported Exchange Admin Center – Supported Exchange powershell - Supported Office Admin Center – Not yet supported Admin (EAC) Soft Delete groups (IW can too) View Soft Deleted groups and when it was soft deleted Restore soft deleted groups © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Soft Delete and Restore – AAD PowerShell
<Event Name Here> Soft Delete and Restore – AAD PowerShell 9/18/2018 1. Get all the Groups > Get-AzureADGroup 2. Soft Delete a specific group > Remove-AzureADGroup -ObjectId b7d81c81-9b77-40c5-b50a-b1017e8d6c27 3. Show all Soft Deleted Groups > Get-AzureADMSDeletedGroup 4. Restore a specific soft deleted group > Restore-AzureADMSDeletedDirectoryObject -Id b7d81c81-9b77-40c5-b50a- b1017e8d6c27 5. Hard Delete a Group > Remove-AzureADMSDeletedDirectoryObject – Id <objectId of the soft deleted object.> Admin (AAD powershell) Soft Delete groups View Soft Deleted groups and when it was soft deleted Hard Delete groups Restore soft deleted groups Note! Remove-MsolGroup purges the group permanently Always use Remove- AzureADMSGroup to delete an O365 group Restore might take some time © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/18/ :59 PM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Container-Level Governance (Office 365 group)
9/18/ :59 PM Data classification Container-Level Governance (Office 365 group) Public/Private| Guest sharing | Anonymous access Data classification You can create a customizable data classification system for groups. Usage guidelines A way for you to inform users about your org’s policies. Preservation policies > released 4/4 Manage group content produced by setting up retention policies to keep what you want and get rid of what you don’t need. Admins can now create Office 365 Groups retention policies that apply to the group’s shared inbox and files in one step using the Office 365 Security & Compliance Center. Label management > released 4/4 With labels, you can classify Office 365 Groups s and documents across your organization for governance, and enforce retention rules based on that classification. Content-Level Governance Deletion | Retention | Preservation | eDiscovery © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Session takeaways and actions
9/18/ :59 PM Session takeaways and actions Get the latest clients with Groups - ProPlus Lean about Office 365 groups best practices. Find all resources at blog.atwork.at 1 2 3 aka.ms/o365g © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 Groups sessions & resources
Microsoft Ignite 2015 9/18/ :59 PM Office 365 Groups sessions & resources Office 365 groups sessions Code Time Room Ask us anything about Office 365 Groups THR1003 OCCC Hyatt Regency Theater – Level 1 Exchange and Outlook mega "ask the experts" BRK3157 OCCC W304 The keys to Office 365 Groups management THR3024 OCCC South Building Theater - Level 2 Transitioning from distribution lists to Office 365 Groups in Outlook BRK3259 Hyatt Regency Windermere W How Microsoft does IT: Deploy an Office 365 groups expiration policy to enable lifecycle management THR3091 OCCC South – Expo Theater #12 Embrace Office 365 Groups: Overview and roadmap BRK2047 Hyatt Plaza International I-K Implement best practices with Office 365 Groups BRK3042 OCCC West Hall F3-4 Unleash Office 365 Groups: Deep dive BRK3054 OCCC W207 AB Governance and compliance with Office 365 Groups BRK2193 Groups in Outlook sessions Code Time Room What can you do with Office 365 Groups in Outlook? THR1014 OCCC West Building Theater - Level 2 Group collaboration in Microsoft Outlook BRK2252 OCCC W314 Collaborate with people outside your company with Office 365 Groups in Outlook THR2042 OCCC Hyatt Regency Theater – Level 1 Using Outlook in Office 365 for Education THR2041 OCCC South – Expo Theater #6 What's new and what's coming in the Microsoft Outlook family of apps BRK2251 OCCC W315 See you at the Office 365 groups booth everyday! © 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/18/ :59 PM Q&A © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Please evaluate this session
Tech Ready 15 9/18/2018 Please evaluate this session From your Please expand notes window at bottom of slide and read. Then Delete this text box. PC or tablet: visit MyIgnite Phone: download and use the Microsoft Ignite mobile app Your input is important! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 IT Admins Experience new premium training for free
at Support.Office.com Brought to you in partnership with: • Explore cloud services • Deploy Office 365 • Administer Office 365 • Manage identities using Azure AD Connect • Administer Office 365 and Intune • Troubleshoot availability and usage • Support users Find these courses at aka.ms/365Enterprise More resources Join the Microsoft IT community at aka.ms/techcommunity Advance your cloud expertise at aka.ms/tacademy Find essential training for your teams at the updated Office Training Center at aka.ms/OTC
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Discover business basics for Office 365
• Set up Office, OneDrive, SharePoint, Skype, and more • Use and manage Office 365 on your phone • Jump to each lesson with the training roadmap • Set up Office, OneDrive, SharePoint, Skype, and more • Use and manage Office 365 on your phone • Jump to each lesson with the training roadmap It’s that easy! Find out more at aka.ms/365Basics More resources New Admin help center at aka.ms/Office365Admin Find essential training for your teams at the updated Office Training Center at aka.ms/OTC
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9/18/ :59 PM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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