1. Building a Paperless Classroom
Presenter: Doug Gebhart

2. Pros and cons of a paperless classroom?
Students are constantly practicing typing.
Students have all their work, all the presentations and all files for your class in one place.
Students cannot lose their work.
Students can access their work from any internet connected device.
Students handwriting is no longer an issue. Helps with students with IEPs that require typing.
You can access student work, your files, and grading from any internet connected device. Go home carrying nothing!
Cons:
Research suggests that typing does not help students remember facts as well as handwriting.
Students do not have a physical engineer’s notebook.
Students require a device with an internet connection to work.

3. Setting up your Google Drive
Google Drive is one of your best resources for storing files.
With a little bit of initial effort, you can create a repository of files that will last you for a long time.
Taking LMS files and uploading them to Drive is quick and easy!

4. Uploading LMS Files
If necessary create folders by clicking on “New” → “Folder”.
Personally, I have my files arranged in folders by course (DM, AR, ME, etc.) and then in each course, a folder for each assignment (e.g Data and Simulation Everywhere, Sketch Plane Cube)
There are two options for uploading files:
Upload the files and then convert to Google Format
Upload the files and have Google automatically convert during the upload.

5. Option 1: Navigate to the folder you want to upload to.
Click “New” → “File Upload”

6. Option 1: Navigate to where you have saved the LMS files.
Select as many as you want, and click “Open”
Wait while Google uploads the file.

7. Option 1:
Once the file has appeared in the folder, double click to open it.
If it doesn’t open in the appropriate Google app, go back and right click and choose “Open With”

8. Option 1:
Once the file opens, click the “File” menu → “Save as Google [app]”

9. Option 2:
Before starting to upload the file, click the “Settings” gear in the upper right corner and then click the “Settings” option.
Click the check box for “Convert uploaded files to Google Docs editor format”.
From now on, all uploaded files will be automatically converted into Google app format while it is uploaded.
Follow the same procedure from option 1 to upload the file.

10. Now that it is converted to Google format...
More than likely, your file converted with everything intact. Very rarely, pictures will not come through, just copy from the original and paste.
Don’t forget, Google apps asks you to download the Google Drive app if you right click and choose “Copy” or “Paste”
However, you can still copy and paste without installing it by using the following shortcuts:
Ctrl+X = Cut
Ctrl+C = Copy
Ctrl+V = Paste
Google Slides sometimes does funny things with the transitions and animations of converted files, so make sure to check that out.

11. Tips for formatting documents:
Highlight every question your students need to answer in cyan.
Students tend to miss questions otherwise.
To highlight, click on the text color button on the Google Toolbar.
Then click on the highlight tab and choose the color you like.
Students should highlight their answers in yellow.
I find these colors combine ease of reading with visibility.

12. Tips for formatting documents:
Rename your file to something like “Teacher Copy Full Title of Activity”
Two reasons for this:
Makes it easier to search for the item in Google Drive
Helps prevent students from accidentally submitting your copy of the assignment rather than their own.
One minor downside of the Google App for the LMS is that it shows both their files and files shared with them.
This gives them a distinction between the two, and they can rename it later.

13. Tips for formatting documents:
If students are asked to label a diagram, change the diagram so that it includes numbers that represent the blanks and then put answer spaces below.

14. Changing a diagram
By default, Google Docs converts all diagrams into pictures, which means they are not editable (beyond cropping).
To make it editable, convert it to a drawing.
Select the picture and press Ctrl+C to copy it.
With the picture still selected, go to the “Insert” menu and select “Drawing…”

15. Changing a Diagram Press Ctrl+C to paste the picture into the diagram.
Add letters or numbers or whatever you want to the picture.
Make sure to click the “Save & Close” button to save your work!
Be aware, students will be able to edit this drawing, so you can’t just cover up the answers from a picture!

16. Getting it to Your Students
Once you have the document converted, you need to share it with your students.
I do this by opening the assignment in the LMS and editing it.
Surf to the assignment in the LMS and click the “Edit” Button.

17. Getting it to Your Students
Once you have the document converted, you need to share it with your students.
Personally, I delete the tabs at the top (Too confusing for students) and delete everything except for the introduction.
Below the introduction, I add links to the assignments.
Make sure to type out what you want the link to say and then highlight it.
This will make sure your link has the correct text.
Press the “Link to URL” button.

18. Getting it to Your Students
Now, you need to get the link from Google Docs.
Open the assignment and click the blue “Share” button in the upper right corner.
Click on “Get shareable link”.
Press Ctrl+C to copy the link.
Keep it on “can view” only, students can still create a copy for themselves.

19. Getting it to Your Students
Go back to the LMS and paste the address into the “Link to URL” dialog.
When students click on the link, it will prompt them to login to Google if they aren’t already.
It will open the document, but students will not be able to edit.
To get a copy they can edit, they need to go to “File” → “Make a copy…”
This will open a dialog box they can use to rename it.
I have my students erase the “Copy of Teacher Copy” part and add their names at the end.

20. Getting it to Your Students
There is another option I do not recommend.
You can edit the link so that it creates a copy of the file as soon as they click on it.
To do this, take the URL link for the file and replace the word “edit” with the word “copy”.
I stopped doing this because students would go to the LMS on the second day of the assignment, and click the link again and get a new blank copy.
At least with the other way, students have to go through several steps to create their blank version.
d.org/document/d/1TJqT6kcU X7e2saprvj3MzVBlOFyIFl- qDuRvew9- zNw/edit?usp=sharing
becomes
d.org/document/d/1TJqT6kcU X7e2saprvj3MzVBlOFyIFl- qDuRvew9- zNw/copy?usp=sharing

21. Getting it to Your Students
One more suggestion while you are editing the LMS assignment.
Under the “Submission Type”, select “File Uploads” and then “Restrict Upload File Types”
Enter “doc,docx” to restrict them to only submitting Google Docs files.
Enter “ppt,pptx” to restrict them to only submitting Google Slides files.
This is important because without it students sometimes accidentally submit the presentation rather than their assignment.

22. Once Your Students Have Their Copy
They can edit it and answer questions. Ask them to highlight everything they type in yellow so you can easily find their answers while grading.
Two options for sketches/drawings/diagrams.
Have students use the “Insert” → “Drawing…” method and draw on the computer. (Good)
Have students take a picture with their phones or other devices and it to themselves, download it and then “Insert” → “Image…” (Better)
Get a class set of webcams (You probably only need 1 for every 2-4 students) and have them do “Insert” → “Image…” (Best)
Once the insert image dialog is open, students will click on the “Take a snapshot” tab.
They may need to authorize the webcam.

23. Turning in the Assignment
When students are done, they should be going to the LMS to submit the assignment.
The first time they do this, they will need to authorize the Google Docs LMS app.
Click on “Submit Assignment”
At the bottom of the page, click on the “Google Doc” tab.

24. Turning in the Assignment
Click on “Authorize Google Drive Access”
They may be asked if they want to leave the page.
They will need to sign into Google if they are not already signed in.
Canvas will ask for access to their Google Drive account.
Allow it.

25. Turning in the Assignment
They only need to authorize access once.
Once they authorize, when they click on the “Google Doc” tab, it will show a list of files from their Google Drive.
They select the assignment they want in the list and then click “Submit Assignment”
Notice, both my copy and theirs is showing up in the list.

26. Submitting in Canvas vs. Sharing in Google Docs
Some people may be wondering “Why not just have my students submit through Google Classroom or by sharing?”
Canvas allows students to submit assignments multiple times, giving you a “snapshot” of what they did each time.
Google Classroom locks students out once they submit, and sharing allows them to change it after the due date.
Speed Grader’s commenting tools are faster, easier and more robust than Google’s.
Sharing does not organize it for you, making it hard to find student assignments.
Google Classroom does not notify you if assignments are turned in again, or after you have graded the rest.

27. Grading Grading works exactly the same as the LMS by itself.
The LMS converts the files into Office format when it is submitted.
I give my students comments on all assignments using the inline comment tool.
There is a Canvas and Speedgrader app for both iOS and Android.
I have only had experience with the Android version.
It was buggy, but that was a while ago, so it might be better
However, Speedgrader works well in Android’s version of Chrome.

28. Embedding Google Forms
If you would like your students to fill out a Google Form to collect data, there are two methods.
The first method is to provide a link to the form, just like we do with docs.
The second method is to embed the form into the assignment in the LMS.

29. Embedding Google Forms
To embed a Google Form into an LMS assignment, first open the completed form.
In the form, click on the “Send” button.

30. Embedding Google Forms
In the “Send Form” dialog, you can click on the chain links to get the link to the form.
You can click the “Shorten URl” check box to get a shorter version of the URL, useful if students are going to be typing it in themselves.

31. Embedding Google Forms
In the “Send Form” dialog, you can click on the angle brackets (<>) to get the embed code for the form.
Copy this HTML code and then open the assignment in the LMS.

32. Embedding Google Forms
Click “Edit Assignment”
While editing the assignment, click on the “HTML Editor”.

33. Embedding Google Forms
In the HTML Editor, paste the Embed code from the Google Form wherever you like.
Click “Rich Content Editor” to go back to the normal interface.
Don’t forget to click save!

34. Embedding Google Forms
The form will be embedded in the assignment for students to fill out!

35. Collaborating on Google Docs
There are two ways for students to collaborate on a Google Doc.
You can have them use the “Share” tools in Google Docs
You can use the “Collaborations” in Canvas.

36. Sharing on Google Docs
To use this, one student will need to create the file, or create a copy of the file.
Then click the “Share” blue button in the upper right.
Students should enter the addresses of those they want to share with in the “People” textbox.
Students should make sure to check what rights they are giving the people they enter.

37. Collaborating in Canvas
To collaborate through Canvas, you first must make sure collaborations are enabled in the course you want to use it in.
To do this, you need to login to your teacher account, go to the course you wish to enable collaborations in.
Once in the course, click “Settings” at the left.

38. Collaborating in Canvas
In the settings menu, click on the “Navigation” menu.

39. Collaborating in Canvas
Find the “Collaborations” item, and click the gear icon.
Click on “Enable”
This will move it to the top and allow students to see this option.
Once it is enabled, students should click on “Collaborations” on the left hand menu bar to start a collaboration.

40. Collaborating in Canvas
Students must have already authorized Canvas to use Google Docs
Students should select Google Docs in the “Collaborate using:” drop down.
Enter a document name and description.

41. Collaborating in Canvas
Click on names of people registered in the course to add them to Collaborators.
Click “Start Collaborating”
A new window or tab will open with the new document.

42. URLs / QR Codes to Presentation
Name: Doug Gebhart
URL for Google Slide:
URL for PDF of Presentation:
QR Code for Google Slide QR Code for PDF