1. Data Pipeline Town Hall March 2, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Federal and state laws require CDE to collect data that may include Personally Identifiable Information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Student PII is defined by the Colorado Student Data Transparency and Security Act as information that, alone or in combination, personally identifies an individual student or the student's parent or family, and that is collected, maintained, generated, or inferred by a public education entity, either directly or through a School Service, or by a School Service Contract Provider.
PII is also defined by FERPA as information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or information requested by a person who the educational agency or institution reasonably believes knows the identity of the student to whom the education record relates.

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information

6. Introductions

7. Today’s Agenda • General updates Open Collections in Data Pipeline
• Report Card March
• Teacher Student Teacher Link (TSDL)
• Student End of Year
• Kindergarten School Readiness
• Civil Rights Data Collection (CRDC)
• SBD

8. Power School Opportunity

9. Power School Opportunity
9/18/2018
Power School Opportunity
Central States PowerSchool Conference hosted by KSPSUG
DATES: April 3 - 5, 2017
LOCATION: Hilton Garden Inn, 410 S 3rd St, Manhattan, Kansas
PHONE #:
HOTEL RESERVATIONS: Ask for KSPSUG group rate of $ plus tax per night or you can click here.
Conference Registration link:
Registration Fee: 1 day - $75, 2 days - $150, 3 days - $200.00
Breakfast and Lunch will be provided each day.
Social Night Tuesday evening
Fun game night and networking opportunities.
Who can breakout the quickest??? A breakout challenge room where participants can show their competitive side by working as a team to solve clues to the mystery. You will be completing puzzles and trivia in order to "break out". Race against the clock to break out before time expires. 9

10. Planned System Outage
for
Database Maintenance
March 7, 2017

11. Planned System Outage – Database Maintenance
Who is Affected: Pipeline Users Purpose of Activity: Database patching and updating of underlying systems Maintenance Time Frame:  3/7/2017 at 5PM – 3/8/2017 at 7AM
Database patches are routinely applied to fix software bugs and stay up to date with the latest in security.  Applying these patches regularly keeps our applications running smoothly and keeps CDE data safe.
After consulting with the collection calendar and other key stakeholders, IMS staff scheduled our next patching exercise for the winter of 2017.  Our ongoing plan will be to patch twice a year, once in the winter and once in the summer.
The Production Database Patching will occur Tuesday 3/7/2017 after business hours from 5PM to Wednesday morning 3/8/2017 at 7AM. 
During the patching windows, all single sign on applications, such as Pipeline, RANDA, LACES, and Growth Model will be unavailable.
If you have any questions, please contact David Rapp in IMS at 11

12. Planned System Outage – Database Maintenance
Top Ten Alternative Activities to being on Pipeline during the March 7th Database Maintenance Window
10. Take the dog for a walk
9. Hot Yoga
8. Cook a meal from scratch
7. Rewatch Season 6 of Game of Thrones
6. Play a board game
5. Learn to knit
4. Go to the YMCA and find a pick up basketball game
3. Call your cousin you haven’t talked to in years
Start that novel you’ve always wanted to write
And the number one alternative activity to being on Pipeline during the March 7th Database Maintenance Window is…
1. Do a line of Thin Mints 12

13. Open Collections in Data Pipeline

14. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week and School Code Changes)
RITS
EDIS
Periodic
Report Card March (Closes Apr.7th)
Interchanges
Staff
Student
Special Education December Count IEP
TSDL 14

15. Open Data Pipeline Collections
9/18/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (TSDL)
Student End of Year for (February Soft Opening)
Coming Soon
Access for ELLs SBD (March 13th Opening) 15

16. Report Card March

17. Report Card March
The Report Card March is now open! Collection will be open until 4/7/2017.
There are two ways of submitting your data in the Report Card March Collection.
Form Submission
File Submission
You may find the file layouts and definitions at:
There are training videos at:

18. Report Card March Changes for 2016-17
New for
New bullying fields added for
If you have any questions you may contact Dennis St. Hilaire at 18

19. Report Card March
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 19

20. Teacher Student Data Link

21. Collection Timeline Statewide Standard Course Code Submission
Open year round
Must be completed prior to uploading TSDL interchange files
Interchange:
Opened Monday, November 14, 2016
Remains open throughout the year
Snapshot:
Opened Wednesday, February 8, 2017
GOAL: “Submit to CDE” by Friday, June 30, 2017
REQUIRED DEADLINE: Finalize by Friday, August 25, 2017
Hai Huynh/Annette Severson

22. TSDL Requirements
TSDL Interchange consists of 2 data files: Course Enrollment and Course Instructor File
Include in TSDL Files:
All students enrolled in the same course/section greater than four consecutive weeks.
All teachers employed during the current school year.
Data for only mathematics, science, social studies, and English language arts
For grades K-12
Prior to uploading TSDL interchange data files:
Student Data must be submitted in Student Interchange Files
Staff Data must be submitted in Staff Interchange Files
All Local Course Codes must be Mapped to the Standard Course Codes – the above TSDL exclusions do not apply
Hai Huynh/Annette Severson

23. Course Enrollment File Changes
Verified field – no longer required
May be left blank or have a valid value (00, 01 or 02)
Moving forward, record will be considered Verified if reported and finalized to CDE
Added fields: Term, Credits Granted and Final Grade
Term- required for all records
Credits Granted – required for Migrant Students only
Final Grade – required for Migrant Students only
Hai Huynh/Annette Severson

24. Course Enrollment- New Edits
Term is required and must be provided
Credits Granted cannot be left blank for Migrant Students
Final Grade cannot be left blank for Migrant Students
Warning: A course completion status of either 1, 2, 3 or 4 is required prior to final submission for the snapshot
Hai Huynh/Annette Severson

25. Course Instructor File Changes
No file layout changes
Staff Role is now required, 00 for N/A is not an option:
Code
Description 00
N/A 01
Educator of Record - An individual assigned primary responsibility for a student's learning in a subject/course with aligned performance measures. 02
Contributing Professional - An individual assigned responsibility to provide additional services that support and increase a student's learning in a subject/course with corresponding aligned performance measures.
Hai Huynh/Annette Severson

26. Course Instructor- New Edits
Instructors may be reported as serving district wide with school code 9980
Students will be matched with instructors based on Course Code and Section Number if School Code does not match
Staff Role is required and must be reported as either 01 or 02
Hai Huynh/Annette Severson

27. Snapshot – New Edits
Error: Course Completion must be reported as either 1, 2, 3 or 4 in the snapshot, it cannot be reported as 0 for Currently Enrolled
Warning: Course and section number for the course enrollment record does not have matching record in course instructor file.
‘Submit to CDE’ option will not work if there are remaining errors in the TSDL interchange files
Hai Huynh/Annette Severson

28. Resources
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
TSDL Snapshot Documentation found at:
Hai Huynh or Annette Severson or
Hai Huynh/Annette Severson

29. Student End of Year

30. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year Collection is in Soft Open. Districts are able to create snapshots using their Student Interchange Data.
The file formats are the same as you used with Student October.
Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

31. End Of Year
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 31

32. Kindergarten School Readiness Data Reporting
9/18/2018
Kindergarten School Readiness Data Reporting

33. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.
current use of assessments on the school readiness menu:
164 (91%) School district report using GOLD to assess school readiness
2 (1%) School district report using REAL
8 (4%) School Districts have waivers (1 districts waiver was granted after the 60 day assessment window. they used GOLD to meet the requirement)
5 (2%) are inactive
Houghton Mifflin Harcourt has discontinued the REAL assessment. Colorado districts using REAL were able to use this fall to meet the 60 day assessment window
Currently no districts are using DRDP-K- due to the high set up costs
We have released a Request for Information for School Readiness Assessments

34. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window.
The initial assessment is to be completed within the first 60 calendar days of the school year as required by HB
Teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD ® for the first checkpoint.
The School Readiness collection will be open from mid October to mid December.
Data will be submitted through Data Pipeline.

35. Overview of Kindergarten School Readiness Data Reporting
9/18/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample tables.

36. Sample School Readiness Report by District
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by District
Data will be reported in aggregate for the district as a whole

37. Sample School Readiness Report by School
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by School
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

38. Data Reporting “Next Steps”
Data Reporting Pilot SY 16-17
Ten districts from across the state participated in a data reporting pilot. Each region was represented and the pilot included small rural, rural, suburban, and urban districts.
One of the pilot districts includes a district with an approved waiver to help us to develop details for districts with waivers about the annual report submission.
CDE is working with Teaching Strategies to develop a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements.
Data Reporting SY 17-18
Statewide School Readiness data reporting will begin in the fall of 2017.
The School Readiness collection will be open from mid October to mid December
The Colorado Department of Education will produce an annual report.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity
Annual report will be due in Feb.

39. Kindergarten and School Readiness Manager
9/18/2018
Contact
Emily Kielmeyer
Kindergarten and School Readiness Manager 39

40. Civil Rights Data Collection

41. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline is Friday, April 28, 2017
Colorado Progress
5 certified
3 100% complete (have not certified)
14 over 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

42. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CDE will provide files to CRDC contacts to correct errors
Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only)
Section VII: Student Discipline  -  LEP counts
Files will be sent securely through SFTP by end of week
LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes
Jan Rose Petro

43. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
form data in a PDF format.
CRDC
Q: My district received an from CRDC regarding current and previous year teacher counts. Are the CDE pre-populated figures accurate?
A: Yes. CDE programmed the ‘Previous school year teachers’ or the ‘Teachers employed during both the current and previous school years’ field to reflect teachers employed during both the current and previous school years.  The result includes a subset of teachers who were also employed in  
Jan Rose Petro

44. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
form data in a PDF format.
CRDC
Q: The CDE pre-populated figures for Student Retention do not seem accurate.
A: CDE programming pulled in students who were retained in the same grade level from anywhere within the state the prior year, not just within the specified district.    Numbers may appear too high.  We will add the ‘within the same district’ criteria for the CRDC.  Please overwrite if not accurate for your district.
Jan Rose Petro

45. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
form data in a PDF format.
CRDC
Q: Can districts see information that was prepopulated from CDE?
A: Yes. Before entering any data an LEA can run a Submission Review Report.   The Submission Review Report provides a compressed zip file containing the following:
LEA form data in a pdf format
Individual school form data for all schools within the LEA, each one in a separate pdf
A separate pdf providing Key Definitions for the report
Jan Rose Petro

46. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
form data in a PDF format.
CRDC
Q: Can districts see information that was prepopulated from CDE?
A: (cont.)This report represents a snapshot of the data submitted at the time an LEA launches the report.
Each pdf contains
an entire LEA or school form with all questions, instructions, and data elements shown, whether submitted or not,
any comments or reason codes associated with the data elements or tables.
Data elements that have yet to be submitted are shown as "NS" for Not Submitted, while data elements that are skipped by the system display as "N/A" for Not Applicable.
For purposes of calculated table totals, both "NS" and "N/A" are counted as 0
Jan Rose Petro

47. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
THANK YOU!!!
Jan Rose Petro

48. CRDC Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 48

49. SBD

50. Student Assessment Data Cycle
STUDENT TESTING
Districts can update data in vendor system before, during, or after testing*
PRE-ID EXTRACT
Districts upload data to Data Pipeline
CDE downloads data from Data Pipeline to submit to vendor system
CDE submits data to vendor system
SBD REVIEW
Vendor provides data to CDE
CDE loads data into Data Pipeline
Districts download and update data
Districts submit and approve data
CDE returns data to vendor
Vendor merges student demographic data with score data and provides files and reports to districts and schools through vendor system
*Not applicable for all assessments 50
Assessment ∙ Melissa Mincic ∙ or

51. Student Assessment Data Cycle: Before Testing
Pre-ID Extract & Student Testing Prep (CMAS Example)
Cycle Activity
Task
Expected Date(s)
Pre-ID extract
Districts update data in Data Pipeline
December 16th
CDE downloads data from Data Pipeline, validates file for accuracy and completeness, and submits to vendor system
December 16th –
January 6th
Preparing for student testing in vendor system
Districts work in vendor system to:
Assign student test accommodations
Confirm testing format (i.e., online or paper)
January 9th –
January 27th
Districts complete student transfer requests
April 28th
Vendor creates labels for testing booklets
Districts update student demographic data in vendor system (can be done in vendor system and/or during SBD)
May 17th 51
Assessment ∙ Melissa Mincic ∙ or

52. Student Assessment Data Cycle: During Testing
Student Testing (CMAS Example)
Cycle Activity
Task
Expected Date(s)
Student testing
Districts conduct testing
April 10th –
April 28th*
Districts update demographic data and not tested/void codes in vendor system (can be done in vendor system and/or during SBD)
Prior to May 17th
*Some districts may begin testing online ELA/math as early as March 17th and high school science as early as March 27th. 52
Assessment ∙ Melissa Mincic ∙ or

53. Student Assessment Data Cycle: After Testing
Student Testing & SBD Review (CMAS Example)
Cycle Activity
Task
Expected Date(s)
Data clean up in vendor system
Vendor receives all scorable paper tests*
May 5th
Districts update demographic data and not tested/void codes in vendor system (can be done in vendor system and/or during SBD)
Prior to May 17th
SBD review
Vendor provides data to CDE
May 19th
CDE loads data into Data Pipeline
May 22nd
Districts download and update data
(demographic data and void/invalidation codes can be updated in vendor system and/or during SBD)
Districts submit and approve data
June 1st
CDE validates data and returns data to vendor
Immediately after SBD closes
*If scorable materials are not picked up by May 3rd, there is no guarantee that records for these PBT
students will be included in SBD or scored. 53
Assessment ∙ Melissa Mincic ∙ or

54. Student Assessment Data Cycle: After Testing
Release of Results (CMAS Example)
Cycle Activity
Task
Expected Timeline
Creation of score file, data validation and quality control processes
Vendor merges student demographic data with score data, validates data, and provides student level data files to CDE
Immediately upon receipt of SBD data from CDE
CDE validates student level score files
Immediately upon receipt of score files from vendor
Embargoed release of student-level data files
CDE releases embargoed student level data files to districts and schools through vendor system
ELA/math – Paper scores may
be available after online results
Preliminary rolling file: Early June
Final student data file: Early July
S/SS student data file: Mid June 54
Assessment ∙ Melissa Mincic ∙ or

55. 2016-2017 SBD Review Timeline Assessment Tentative SBD Review Window
ACCESS for ELLs
03/13/17-03/24/17
CO PSAT 10/CO SAT*
05/15/17-05/24/17
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22/17-06/01/17
DLM
06/19/17-06/27/17
*Will count for accountability reporting beginning in 2017 55
Assessment ∙ Melissa Mincic ∙ or

56. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Manual
SBD manual:
Assessment Unit homepage > Trainings > Data Trainings 56
Assessment ∙ Melissa Mincic ∙ or

57. 2016-2017 SBD Manual: Cognos Reports
Student location report (page 32) 57
Assessment ∙ Melissa Mincic ∙ or

58. 2016-2017 SBD Manual: SBD Specifics
Assessment specific information (page 35) 58
Assessment ∙ Melissa Mincic ∙ or

59. 2016-2017 SBD Training Webinars
webinar: /?launcher=false&fcsContent=true&pbMode=normal
webinars
Tuesday, 03/07 – 1:00-2:00 p.m.
Wednesday, 03/08 – 9:00-10:00 a.m. 59
Assessment ∙ Melissa Mincic ∙ or

60. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews Contacts
Melissa Mincic
SBDs
ACCESS for ELLs
CMAS
DLM
Shangte Shen
SBD
CO PSAT 10/CO SAT 60
Assessment ∙ Melissa Mincic ∙ or

61. Thursday, March 9th, 2017 9 a.m.-10 a.m.
Thank you for joining us today!
Welcome Dobby!!
Next Town Hall:
Thursday, March 9th, a.m.-10 a.m. 61