1. Central Region Office Scaled Leadership Regional Meeting
May 10, 2017

2. Dr. Albert Payne Region Superintendent

3. Mr. Eric Acosta Academic & School Operations Administrative Director

4. Early Childhood
The testing window for AP3 is Wednesday, May 10, 2017 through Wednesday, May 24, 2017
Once the assessment is administered, the teacher must enter and submit each student’s responses online no later than Wednesday, May 31, 2017
The County will be conducting the Comprehensive Monitoring and Health & Safety Monitoring follow-up visits beginning on May 1st , 2017
Voluntary Prekindergarten (VPK) Pyramid Behavior Model Training – WB #21104

5. Early Childhood
Children’s Mental Health Awareness Day is May 4, 2017 from 8:30 am—10:00 am, WB #21100
Mandatory Head Start Leader2Leader Session for one administrator per Head Start School

6. Academic Operation Master Schedule Development
All student requests should have been entered (March/April)
Generate and Review Simple Tally report (April)
Use Course Request Verification report verify all students have the proper number of requests (April)
Initialize the workspace (April)
Begin inputting teacher course assignments (April)
Begin to build your schedule (May)
Middle Schools ensure that student schedules reflect the course changes outlined in the WB #18816

7. Academic Operation
Technical Assistance Paper for Identification, Placement, and Scheduling of Students in Secondary Reading Classes – WB #21081
Senior High Schools may begin to collect tablets from students no earlier than May 16, 2017 and store them; K-8 centers and middle schools begin to place carts and tablets in a secure location

8. Academic Operation
Complete the Library Media Center Inventory and submit the Annual Library Media Statistical Survey by May 19, Library personnel can locate the survey form at:
2017 Off-Cycle Magnet Application Process, WB# 21116
Scholarship Data Collection (High Schools) Due May 23, 2017, WB# 21114

9. Contact Information
Mr. Eric Acosta, Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

10. Dr. Jacques Bentolila Financial Human Capital Administrative Director

11. Personnel Probationary employees status
Start identifying replacements for anticipated openings (FM 7066)
Teacher Preference Form, Supplemented positions, Department/Grade level Chair
No releasing to District positions close to opening of school
Temporary Instructor restrictions lifted

12. Budget You will purchase what you are allocated
Make sure job codes match what is being taught
Coding of students and course codes used in scheduling will effect FTE generated by the school
Hourly Projections provided, cover negatives now

13. Master Schedule
Build on what you are allocated and the personnel that are tied to those allocations
If you have a large increase or decrease of enrollment in summer, communicate with Region ASAP
Look to preserve personnel at preliminary
Budget Conference documents

14. Reminders Conduct mini-property reviews prior to EOY
Bids needed for next year
Yearbook and photo company
Updated photo bid procedures forthcoming
Timely request to use lowest bidder
Fee memo for next year

15. AUDITS Review AAAA and SAP Authorization Reports
PDF are searchable
Only AAAA is Principal
Payroll Approver vs Inputter
Only one with both roles is the Principal
Trips with payments require good spreadsheet documentation (eFolder)
Fund 9 is a variation of a “Credit Card.” The balance is your credit limit!

16. AUDITS New Requirements for requesting quotes and MWOB bids
Send out item to be bid to all prospective vendors
Due date to receive companies proposal/quote
Search of OEO website and confirmation
Must go with lowest bidder

17. Weekly Briefings WB #21050 – Payroll Approver and Data Input Reminders
WB # – New Payroll Procedures for Temporary Instructors

18. Administrative Director Raquel Diaz, District Administrative Assistant
Contact Information
Dr. Jacques Bentolila,
Administrative Director
(305) ext – Office
(305) – Private Line
(305) – Fax
(786) – Cell
Raquel Diaz, District Administrative Assistant
(305) ext. 5047

19. Contact Information Budget Office
Ms. Ana Ramos-Gonzales, Budget Coordinator
(305) – Office
Ms. Gabriela Petrini, Instructional Staffing Officer
(305) – Office
Mr. Henry Tablada, Non-Instr. Staffing Officer
(305) – Office
Mr. Zachary Garvin, Instructional Staffing Officer
(305) – Office

20. Dr. Janice Cruse-Sanchez Professional Standards & Development Administrative Director

21. Professional Standards
General Reminders
Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.)
me with a general message “Please call me in reference to personnel matter”
PIM
Contact me prior to submitting a PIM to discuss
Form submitted via to PIMREPORTING (Do NOT fax)
Attendance
Continue to be diligent in the monitoring of attendance of employees
Absence from Worksite Directives carryover to next year

22. Professional Standards
Deliberate Practice Growth (DPGT)
Reflection and Outcome Phase
May 5, 2017 – the Professional submits document
June 2, 2017– the Designated Administrator signs and returns to employee (do not delay in reviewing these documents)
COMPLETING THESE PROCESSES BY THE TIMELINE IS EXTREMELY IMPORTANT!!

23. Alternative to Suspensions
No Suspensions! Call Dr. Cruse-Sanchez
Student Success Centers
Requires completion of Form #7604 (Revised 03-16)
Requires completion of Form #6810 (Revised 08-15)
Student and parent signature required (if parent is not available to come and sign document, indicate by stating, “Parent not available for signature); however, parent must be verbally notified.
Principal Signature ONLY on both Forms

24. Exceptional Student Education (E.S.E)
Retentions and the Rtl Process
The District (Section ) delineates specific guidelines that must be implemented prior to retaining a student. They are as follows:
Intensive Interventions (Tier II/Tier III) must be provided for students to ameliorate the academic deficiency, as determined by state/district assessments, and other selected indicators
Conduct A Parent Conference (P-1) Possible Retention
Conference – Teacher/Student (CA)
Conference – Principal/Teacher (A-9)

25. Exceptional Student Education (E.S.E)
Retentions and the Rtl Process cont’d
Individual Counseling (I-4)
Developmental Group Counseling (D-3)
SST/CST Retention Meeting
It is crucial that these steps be taken for any student being
considered for possible Retention
least restrictive environment based upon their needs

26. Exceptional Student Education (E.S.E)
E.S.E. Scheduling Meetings (required)
For Central Region Schools at Carrie P. Meek K-8
(Media Center)
Thursday, May 18th and Tuesday, May 23rd
Multiple one and half hour sessions
Attendees must include the Administrator who oversees master scheduling and ESE Chairperson/Program Specialist
Must Register on MyLearningPlan for a meeting that corresponds to the school configuration
Enter ESE Scheduling Session into search bar
Any questions you may Ms. Alfredia Robinson or Ms. Reagan Chalmers, Instructional SupervisorsSST/CST Retention Meeting

27. Theodore Gibson Oratorical Competition Save the Dates
Elementary Regional Competition will be held on Wednesday, May 10, 2017 at Miami Dade College, North Campus, Room 2151, Bldg. 2.   Registration begins at 8:00 a.m.
Secondary Competition will be held on Monday, May 22, 2017 at Miami Dade College, North Campus, Room 2151, Bldg. 2. Registration begins at 8:00 a.m.
Final Competition will be held on Wednesday, May 24, 2017 at Miami Dade College, North Campus, Science Complex, Room A-104. Registration begins at 8:00 a.m.
If you have any questions or concerns, please contact Ms. Tina Hankerson at or Ms. Daphne Walker
Participation is strongly encouraged

28. Weekly Briefings
WB #21078 – Professional Development for Gifted Grades K-1 Reading Teachers
WB #21105 – Florida Standards Alternate Assessment Opportunities for Educators
WB #21127 – Values Matter Miami Awards Ceremony
WB #21148 – Leadership Academy at Universal Orlando Resort

29. Weekly Briefings
WB #21154 – Extended School Year (ESY) Services for Students with Disabilities Procedures and Guidelines
WB #21155 – Information Regarding State Assessment Waiver
WB #21161 – IPEGS End-of-Year Procedures

30. CRO – End of Year Meeting Save the Dates
Thursday, June 15, 2017 Time & Location: TBD

31. Contact Information
Dr. Janice Cruse-Sanchez, Administrative Director
(305) ext – Office
(305) – Private Line
(305) – Fax
(786) Cell
Rosa Lewis, Administrative Secretary
(305) ext. 5046
Office of Professional Standards
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

32. Ms. Carmen Gutierrez, District Director
Contact Information Non-Instructional
Ms. Maria G. Zabala, District Director
Office of Professional Standards
(305) – Office
Instructional Personnel
Ms. Carmen Gutierrez, District Director
(305) – Office

33. Ms. Amelia Leth Academic Operations Administrative Director

34. 2017 Summer Services Wednesday, July 5th – Tuesday, August 1st
Service Offerings
Regular Program
ESY (At Open Summer Sites)
Elementary & K-8 Centers – Full-time APs
K-8 Centers & Middle Schools – Hourly APs
2 Teacher Professional Development Days
Thursday, June 29th & Friday, June 30th
Elementary Grades – 1 full day PD & 1 full day of work in the classroom
Middle Grades – ½ day PD & ½ day of work in the classroom
Work Time for Teachers
Elem/K-8 8:15-3:20
K-8 (6, 7, 8) 8:15-11:45
Middle 9:00-12:30

35. 2017 Summer Services
Summer School Hiring Eligibility Worksheet available online on May 12, 2017
Summer School Lockouts
Only teachers on the list maybe hired (no write ins)
School staff must sign the worksheet to indicate their interest in summer employment
No waivers for expired certificates will be granted for the 2017 Summer School session
All schools distribute Superintendent’s 2017 Summer Services Eligibility Letter to parents on May 19, 2017

36. 2017 Summer Services Summer Services Student Registration
Begins Tuesday, May 30th to be completed by Thursday, June 8th (at the home school)
Eligible students may register at open summer sites on Monday, June 12th – Thursday, July 6th
Student Eligibility and Ratios
Elementary – 1:18 Retained 3rd Graders & Rising 3rd Graders
Middle – 1:25
8th Graders (Course Credit Recovery of one subject area)
7th Graders (Based on space availability)
6th Graders (Students who failed World History)

37. 2017 Summer Services Administrative Coverage/Summer Vacations
Clerical & Custodial Coverage/Support
To include supplies and personnel
The third i-Ready Diagnostic Assessment testing window has been scheduled from Monday, May 8, 2017 to Friday, June 2, 2017
Retiree Appreciation Day – May 24, 2017
Honor their work, acknowledge their contribution, provide a breakfast or lunch and/or release time
Present District Certificate during a Faculty Meeting

38. Academic Operations
Grade 3 Portfolio Review – 2 days after scores are released
Good Cause Individual Student Information Form
Third Grade Student Performance Roster (required from every elementary school, even if NA)
EESAC End of the Year Process
Complete the Continuous Improvement Reflection Worksheet with staff by May 26, 2017
During May Faculty Meeting complete the SIP Survey by May 25, 2017
EOY EESAC Assurances is due by May 26, 2017

39. Weekly Briefings
WB #21150 – End of Year Alternative Assessment for Grade 3 Good Cause Promotion
WB #21049 – Summer Reading Books for Rising 2nd, 3rd, and 7th grade students
WB #21047 – Retention for ELL in Grades K-2 due by May 5, 2017
WB #20930 – Master Schedule Guidelines for K-12 Academic Programs

40. Weekly Briefings
WB #21014 – Elementary Master Schedule Building for
WB #21157 – Master Schedule Guidelines for K-12 Academic Programs (REVISED: Elementary)
WB #21018 – End of Year Procedures Guide
WB #21066 – Elementary School Academic Program (ESAP) Numbers for Bilingual Education and World Languages

41. Contact Information
Ms. Amelia Leth,
Administrative Director
(305) ext. 5059– Office
(305) – Private Line
(305) – Fax
(786) Cell
Ana Perez, District Administrative Assistant
(305) ext. 5061

42. Mr. Michael Lewis Community & School Operations Administrative Director

43. Community & School Operations
Attendance
iAttend “Targeted Student Status Form” for the month of May is due on Wednesday, May 24, 2017
Attendance Review Committee FM# 6704
Transfers/Region
2017 transfer window is CLOSED!!!!!!!
Renewal/Revocation
Please meet with parents on All Revocations
As a reminder, it is imperative to document ALL interaction with students or parents

44. Community & School Operations
Graduation Updates
At least two graduation rehearsals are required. Please send me the dates of rehearsals
Graduation Programs must be approved prior to printing
Feeder Pattern Principals are required to attend feeder high school graduation
Important Dates
May 1, Floor plans and needs due to each site
May 1, 2017 – School information for Superintendent’s attendance at graduation
May 15, 2017 – 15 Tickets mailed to Division of Athletics and Accreditation

45. Community & School Operations
Meal Participation
59 schools surpassing their goal(s) in Breakfast and Lunch. This represents an increase by 3 schools since your last report
Salad must be offered daily
Maintenance/Capital Improvements
Please review and provide feedback if there are any discrepancies
Maintenance Meeting scheduled for May 4, 2017
Sanitation Audits
Please ensure that your school is maintained and inviting. Cleaning and Sanitation Task Force are still visiting schools
Summer Cleaning Plans are due June 13, 2017

46. Community & School Operations
Emergency Evacuation/Lockdown Drills
All schools should have conducted Drill #9
Lockdown Drills Code Yellow/Code Red should also be completed
NEW! Crisis Messaging Protocol
Effectively manage messaging to ensure that all stakeholders are kept informed
DCIRTs
Please ensure that procedures are being followed and DO NOT contact Mark Zaher on his cell
Principals it is imperative that you update once requested services have been restored
Saturday Schools/Athletic Events
Always call the Alarm Desk (305) prior to entering and exiting your building on weekends

47. Weekly Briefings Please see weekly emails for Ms. Morales
WB# – Revised Form for Graduation Requirements Conference and High School Acceleration Options Contract
WB# – Prom and Graduation Safety for High Schools Students
WB# – Graduation Story Ideas
WB# – Crisis Messaging Protocol

48. Contact Information
Mr. Michael Lewis, Administrative Director
(305) ext – Office
(305) , Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Ana Perez, District Administrative Assistant
(305) ext. 5061

49. Dr. Albert Payne Region Superintendent