1. After Transmission to the IRS
ACA Forms Correction:
After Transmission to the IRS

2. ACA Forms Correction: After Transmission to the IRS
Course Outline
Course Objective
ACA Deadlines
Identify Transmission Status
Corrections for ‘Accepted with Errors’ Status
TIN Validation Failed
Updating Employee and Dependent SSN
Transmit
Next Steps/ Recap/ Q&A

3. ACA Forms Correction: After Transmission to the IRS
Course Objective
The purpose of this course is to provide training from a systematic perspective on how to:
identify the IRS file status,
move forward with corrections, and
continue to transmit until all files are accepted.

4. ACA Deadlines

5. ACA Forms Correction: After Transmission to the IRS
ACA Deadlines
Task
Resource
Due Date
Initial Transmission to the IRS
MarketLink System
6/30/2016
Post Transmit Status Deadlines
Status
Action
*Resource
Due Date 1.
File rejected by IRS
Error(s) must be corrected and the FEIN resubmitted
Client
6/30/2016
(Even if initial transmission submitted by 6/30/16) 2.
Accepted with Errors
Correct errors
ASAP 3.
Accepted
No Action Needed
N/A
*Client responsible for taking action in MarketLink. MarketLink Team available for questions on system.

6. Identify transmission Status

7. ACA Forms Correction: After Transmission to the IRS
Identify Transmission Status
STEP 1
Log into the HR Admin Portal of MarketLink
STEP 2
Go to the ACA tab and select ‘Form Management’

8. ACA Forms Correction: After Transmission to the IRS
Identify Transmission Status
STEP 3
Go to Transmit tab
Below is a Sample of ‘File rejected by IRS’
Next Step: Work with your MarketLink and gather missing information and/or corrected information that was missing/incorrect during initial transmission.
STEP 4

9. ACA Forms Correction: After Transmission to the IRS
Identify Transmission Status
Pending: These forms need to be transmitted to the IRS.
Processing: These forms have been received by the IRS and are awaiting a response from the IRS.
Success: These forms have been accepted by the IRS.

10. ‘Accepted with errors’ Status
corrections for
‘Accepted with errors’ Status

11. ACA Forms Correction: After Transmission to the IRS
Corrections for ‘Accepted with Errors’ Status
STEP 1
Log into the HR Admin Portal of MarketLink
STEP 2
Go to the ACA tab and select ‘Form Management’

12. ACA Forms Correction: After Transmission to the IRS
Corrections for ‘Accepted with Errors’ Status
Below is a Sample of ‘File Accepted with Errors’
STEP 3
Click on the Transmit tab
STEP 4
Click on the number in the Corrections cell

13. ACA Forms Correction: After Transmission to the IRS
Corrections for ‘Accepted with Errors’ Status
Drop down the Filter By: Status
Dropdown: IRS Requested Correction
Ensure Year Drop Down is correct
Unclick the Show forms with no corrections
Click on ‘Apply’
Step 5
Step 6
Step 7
Step 8
Step 9

14. ACA Forms Correction: After Transmission to the IRS
Utilize IRS Error Code Document
Click on the ‘?’ Icon
Click on the ‘Click here’ on the Pop up

15. TIN Validation failed

16. ACA Forms Correction: After Transmission to the IRS
TIN Validation Failed
The most prevalent IRS validation response is “TIN Validation Failed”
TIN (Taxpayer Identification Number) Validation Failed error means that the SSN (Socal
Security Number)/Name combination of the employee and/or covered dependent(s) did
not align with data at the IRS.
Unfortunately, the responses from the IRS do not indicate which person(s) failed the
validation.
STEP 1
Click on the boxes of the employees’ needed

17. ACA Forms Correction: After Transmission to the IRS
TIN Validation Failed
STEP 2
Scroll to the bottom and click on ‘Export Corrections Data to Excel’
STEP 3
Select ‘Export Selected Employees’ and Click on ‘Generate File’

18. ACA Forms Correction: After Transmission to the IRS
TIN Validation Failed
Use the spreadsheet to compare against other systems of record to confirm if the Employee SSN is causing the error.
Employee SSN Issue: If you have an Automated Census File, you must notify your HRIS provider and MarketLink to update the SSN.
If you do not have access to update the SSN in MarketLink, please reach out to your MarketLink Team.

19. Updating employee ssn

20. ACA Forms Correction: After Transmission to the IRS
Updating Employee SSN
Click on ‘Find & Manage Employees’
Step 1
Enter the Employee’s Name & Search
Step 2

21. ACA Forms Correction: After Transmission to the IRS
Updating Employee SSN
Step 3
Click on ‘Edit Employee’

22. ACA Forms Correction: After Transmission to the IRS
Updating Employee SSN
Update information in appropriate fields
Step 4
and Click on ‘Save’
Step 5

23. Updating dependent ssn

24. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Scenario: Dependent(s) in MarketLink
Click on
‘Edit Dependents’
Step 1

25. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Click on the Dependent’s Name
Step 2
Update SSN
Step 3
Step 4
and Click on ‘Save’

26. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Scenario: Dependent(s) added through Self Enrollee ACA Import
Go to the Employee Profile & Click on ‘ACA Timeline’
Step 1

27. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Click on ‘show details’
Step 2

28. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Scroll to the very bottom of the ACA Timeline page
Step 3
Click on ‘Edit’ Next to the Dependent whose SSN you are updating.
Step 4

29. ACA Forms Correction: After Transmission to the IRS
Updating Dependent SSN
Update the appropriate field
Step 5
Click on ‘Save’
Step 6

30. Prepare to transmit

31. ACA Forms Correction: After Transmission to the IRS
Prepare to Transmit
What does ACA Calculation do?
It allows you to see real time results of changes to the employee’s ACA data. This calculates individually or the system will update the data when it runs the nightly organizational level ACA calculation.
In the ACA Timeline page, at the very bottom, click on
‘Run ACA Calculation’
Step 1

32. ACA Forms Correction: After Transmission to the IRS
Prepare to Transmit
STEP 2
Go to the ACA tab and select ‘Form Management’
STEP 3
Click on the Transmit tab
STEP 4
Click on a number in the Corrections cell

33. ACA Forms Correction: After Transmission to the IRS
Prepare to Transmit
Select the employees whose IRS errors are corrected
STEP 5
STEP 6
Click on the Mark as “Ready to Transmit” button

34. transmit

35. ACA Forms Correction: After Transmission to the IRS
Transmit
STEP 1
Go to the ACA tab and select ‘Form Management’
STEP 2
Click on the ‘Transmit’ tab

36. ACA Forms Correction: After Transmission to the IRS
Transmit
STEP 3
Scroll to the bottom and click on ‘Transmit to the IRS’

37. Next steps/ Recap

38. ACA Forms Correction: After Transmission to the IRS
Next Steps
Continue to monitor the Corrections section of the Transmit tab.
If there are any additional corrections, make them ASAP and Transmit.
This process will continue until it no longer reflects a status of Rejected or Processing.

39. ACA Forms Correction: After Transmission to the IRS
Recap
Monitor and Review Corrections on the Transmit tab
Make appropriate corrections
‘Mark as “Ready For Transmission”
Transmit to the IRS
Continue to monitor and go through the same processes until there aren’t any corrections needed

40. Questions?