1. Shi Deng BIBCO Coordinator April 20, 2015
UCSD BIBCO Enhancing
Shi Deng
BIBCO Coordinator
April 20, 2015

2. UCSD BIBCO Phase I: BIBCO: Creating new records
BIBCO Orientation, OCT. 17, 2014
Started BIBCO Phase I on original cataloging
Nov Mar. 2015: Created 31 BIBCO records
Review: Start peer review for new BIBCO records
Caroline and Hanley
Becky and Kate
Rui and Shi
Phase II: BIBCO: Changing records

3. BIBCO Enhance Outline Documentation: General vs. Enhance
Type of Records/Activities for Enhancing
BIBCO Enhance: General Rules
BIBCO Enhance: PCC BPM
BIBCO Enhance: OCLC Guidelines
Workflow: General vs. In-House
Reporting Statistics
Review Process
Quiz
Note: Authority control: same as original, not covered

4. BIBCO General Documentation
BIBCO Participants’ Manual (BPM)
RDA in conjunction with LC/PCC Policy Statement
PCC RDA BIBCO Standard Record (BSR) Metadata Application Profile
PCC Combined Provider-Neutral E-Resource Guidelines
Integrating Resource Manual
Post RDA Implementation Guidelines and Standards
Relationship designators in bibliographic records
Descriptive Cataloging Manual Z1 (DCM Z1)
SHM: Subject Headings Manual
CSM: Classification and Shelflisting Manual
From Orientation slides. Documentation used for creating new BIBCO records will be referred for BIBCO enhancing as well.

5. BIBCO General Documentation
General Documentation (Cont’d)
MARC 21 Format for Bibliographic Data
ALA-LC Romanization tables
PCC Guidelines for Creating Bibliographic Records in Multiple Character sets
PCC website
Utility Input Guidelines (OCLC)
Bibliographic Formats and Standards
Guidelines for National Enhance Participants
Enhance Training Guidelines
Note: These documents are linked on TPOT:
Also appear in various locations in the PCC, Cataloger’s Desktop, and other websites.

6. BIBCO Enhancing Documentation
PCC Documentation on Enhancing:
BIBCO Participants’ Manual (BPM) Section III. p
Post RDA Implementation Guidelines and Standards
Post RDA Test Guidelines
Guidelines for working with RDA and non-RDA records prior to implementation of RDA (Also apply to post implementation)
Guide 1: Enhancing & Editing RDA Monograph Records 
Guide 2: Enhancing & Editing non-RDA Monograph Records 
Guide 5: Enhancing & Editing RDA Integrating Resource Records 
Guide 6: Enhancing & Editing non-RDA Integrating Resource Records
Utility Input Guidelines (OCLC)
Guidelines for National Enhance Participants
Enhance Training Guidelines
Documentation and some section specifically related Enhance are pointed out here.
Guidelines for working with RDA and non-RDA records prior to implementation, still apply to post implementation. We will only touch on the general rules and not go over them field by field today, but when you perform enhance cataloging, it is still a good reference to refer.

7. BIBCO Enhance: Types/Activities
Type of Records
BIBCO Records: Record Maintenance
RDA records
AACR2 records
Non-BIBCO Records: Record Upgrading
Pre-AACR2 records
Changes within a record
Coding
Description
Subject headings & Classification number
Authorized access points

8. BIBCO Enhance: General Rules
PCC
Do *not* remove valid AACR2 elements or valid RDA elements when enhancing records (rather than re-describing). Do not recode the descriptive rules for these minor additions. The goal of editing a bibliographic record should be focused on enhancing the record to improve user access to the resource by contributing to the user tasks: find, identify, select, and obtain.
Be nice! Avoid ‘editing wars’ that are merely stylistic (such as style of note).
Do no harm! Retain elements that are correct, even if you would not normally supply them yourself. If it's not wrong, leave it alone.
Ask first if you are not sure. Use existing channels (such as the PCC and BIBCO listservs), contact individuals that have been trained on RDA, or
The general rules used in these guideline prior implementation are still good rule of thumbs to follow.
“Do not recode the descriptive rules for these minor additions” and the goal listed here is a good rule for determining when to make it BIBCO record,

9. BIBCO Enhance: PCC BPM
H. Updating an Existing non-BIBCO Records (p. 37)
Follow PCC standards & OCLC enhance documentation
Adding 042 code “pcc”
I. Modifications to existing BIBCO Records (p. 37)
Shared responsibility for maintaining the integrity of PCC records.
Open lines of communication with other PCC participants.
Restricted to those with National level enhance authorizations in their specified formats

10. BIBCO Enhance: PCC BPM J. Record Maintenance (p. 38-40)
It is a process of ensuring the continued accuracy of a BIBCO record through additions, changes, or deletions.
Should be undertaken in the following circumstances:
To correct errors
To reflect changes in the publication (multipart monos & IRs)
To reflect changes to policies and practices used within BIBCO
RDA: Jan. 2015, all BIBCO contribution must follow RDA BSR
AACR2: BIBCO catalogers are encouraged to upgrade to RDA
Pre-AACR2 records, consult: RDA Interim Policies and Best Practices
To reflect changes to authorized forms of access points
Classification or content analysis: subject headings & classification numbers; DO NOT change national library assigned classification number
Authority-controlled fields: Names, don’t forget to report NACO BFM
When in doubt, should consult the participant institution first before making any changes.
RDA records: Jan. 2015, all BIBCO contribution must follow RDA BSR,
Records are not fully RDA compliant, may not be coded PCC
Records derived from AACR2 without converting to RDA are not contribute as PCC
Authorized access points
May make change to subject analysis fields that clearly do not correlation with the subject matter of the publication; do not make changes when it is a matter of judgment on predominant subject emphasis
Changes in subject headings and classification should reflect changes in the standard schedule (LCSH, LCC). Exception: do not change national library’s classification number.

11. BIBCO Enhance: OCLC Guidelines
Only exact matches should be enhanced
Be very conservative when correcting bib records, do not assume, it’s better to ask a question than to jump to an incorrect conclusion
Should fulfill all the standard requirements of the encoding level to which it has been enhanced
Perform all required authority work
When enhancing CIP, exercise considerable caution where data conflict, refer to instructions on Enhance Training Outline section A15.
Here are big points selected from OCLC national enhance guidelines and enhancing training outline
Again, exercise on cautious. Not based on cataloger’s judgement, for example, LC would add CCT while UCSD will not.

12. BIBCO Enhance: OCLC Rules on Don’t
Do not
Do not change LCCN (field 010)
Do not remove field 042 from a record
Do not change LC-assigned call numbers, except for adjustments to the date in CIP according to LC CSM
Do not delete data unless it is clearly incorrect
Do not replace a record solely to change an element that is a matter of cataloger’s judgment
Do not leave in the master record local data that has no value to other libraries
When in doubt, DON’T.
Do not page:
Again, exercise on cautious. Not based on cataloger’s judgement, for example, LC would add CCT while UCSD will not.
Do not delete data unless it is clearly incorrect (such as a subject heading that does not apply to the work)

13. Workflow: General
BIBCO libraries decide what and when to upgrade a record to a BIBCO record
BIBCO libraries enhance BIBCO records according to BPM section J. Record Maintenance
BIBCO libraries can enhance or upgrade a record for either monographic or integrating resource
When Local needs dictate a practice not supported by BIBCO documentation, a library may choose between 2 options:
Contribute a non-BIBCO record (e.g. controversy CCT)
Modify the content of the record for its local use only (e.g. add 793, 590, etc.)
Contribute BIBCO records via OCLC; no centralized database, no 010 LCCN
Do not assign conventional collective titles with "Selections" in the following situations (instead, determine the preferred title of the work by following RDA /5):
A compilation of poems, short stories, essays, etc. that has its own title and is being published for the first time, and/or
A compilation whose contents are intended by its creator to exist together as one work.
In case of doubt, do not assign a conventional collective title.
This preferred title should be input in the 245 field and not the 240.
Note that this is different than LC's policy as described in LC PS
Classify such publications as separate works.

14. Workflow: BIBCO Record
Apply BSR Metadata Application Profile
Make BIBCO record for print and electronic
BSR is a “floor” description that emphasizes access points
Inclusion of essential data that supports user tasks
RDA “core” and “core if”
“PCC core” and “PCC recommended”
Additional elements may be added if determined to be important for identification or access
Entities for names, subject, and series must be supported by authority records established through NACO and SACO
Using defined element set in the BSR will allow the consistency in the catalog
BSR content is supported through use of MARC 21 Formant for Bibliographic Data
Taken from Orientation slide. The same apply to original and enhance.

15. Workflow: In-house Authentication by UCSD
Leader/17 Encoding level = # [blank]
Leader/18 Descriptive cataloging form = i
008/39 Cataloging source = c or # [blank] if enhance national level record
040 Cataloging source/language:
Enhance: $a XXX $b eng $e rda $c XXX $d CUS
Enhance E-resource: $a XXX $b eng $e rda $e pn $c XXX $d CUS
050 LC call no.: 050#4 or if enhance national level record
Add enhanced record in shared folder for review

16. Workflow: Coding Coding for updating non-BIBCO records to BSR
Type of Record
Non-BIBCO
Update to BIBCO
Encoding level (Leader/17)
K, I, or #
# [Blank]
Cataloging source (Leader/39)
National Library
Other Library d c
Authentication (042)
lcode
lcode $a pcc
Non-exist
pcc
LC Call no. (050/090)
Library of Congress
050 00
050/090
050 #4

17. Reporting Statistics: BIBCO
Timeline: Report twice a year to PCC/BIBCO
April 9 for October-March
Oct 4 for April-September
Total of records that added “042 pcc” by UCSD
New original cataloging records (Including ECIP)
Existed records being upgraded to meet BIBCO standards
UCSD Autostat: regular autostat code + BIBCO code XBA
Not counted:
Correction or Enhancement to existed BIBCO records that have “042 pcc” already
UCSD Autostat: regular autostat code

18. Reporting Statistics: In house
Add BIBCO autostat code “XBA” to records YOU add “042 pcc”
New original cataloging records
Authenticate/upgraded existed non-BIBCO records
Always pair BIBCO code with cataloging code(s)
Example: New record
s catOCT14;rz;1;SA
s catOCT14;rz;1;OD
s catOCT14;rz;1;XBA
Example: Upgraded non-BIBCO record to BSR
s catOCT14;rz;1;EE
Do not Apply: Updating existed BIBCO record
s catOCT14;rz;1;EE or
s catOCT14;rz;1;FC

19. In-house Review: Catalogers
Responsibilities of the BIBCO catalogers
Review records for obvious errors before submitting to reviewer
Submit no more than 5 records per week to your reviewer
Records submitted supported by NAF for Name and LCSH, and LCC
Provide reviewer with access to records prior to their contribution to OCLC
Revise records according to reviewer’s feedback before creating more new records
Respond to reviewer’s questions promptly
Review process is the same

20. In-house Review: Reviewers
Responsibilities of the BIBCO reviewer:
Provide feedback within a week to maintain local workflows and timely contribution of records to the shared database
Respond to cataloger’s questions promptly
Communicate with catalogers if a longer time period is necessary for review
Report serious cataloging errors to the institutional BIBCO Contact
Track progress of each cataloger under review as she/he approaches independence
Consult with cataloger and her/his supervisor if problems persist in order to determine if additional training is necessary

21. In-house Review: Criteria
Criteria for evaluation
The reviewer examines records with these qualitative standards in mind:
The MARC 21 format Leader and 008 fields are coded accurately
042 pcc is present
All access points are represented in the appropriate authority files
A standard classification number is present in bibliographic records for formats which require one
All mandatory fixed and variable fields are present
Descriptive cataloging follows PCC policy and documentation
Enhancements to existing records meet input standards of the utility
The errors in early groups of records appear less often in later groups of records because the catalogers are responding to corrections
The reviewer considers the body of records with these quantitative standards in mind:
Records represent the types of materials the BIBCO participant will contribute
The participant has produced records or a quantity sufficient to assure consistent high quality

22. Quiz
True or False?
All BIBCO records UCSD contributes must follow PCC BSR and code “040 $e rda”. _______
The encoding level for BSR is blank. _____
When upgrading a national level record to BIBCO, replace existed 042 code with “pcc”. ________
You can change call number in BIBCO record if it is incorrect. _______
You DO NOT add autostat code XBA when enhance a BIBCO record. _________
Questions & Discussion
Thank you!