1. Microsoft School Data Sync
Deployment Training

2. Objectives
Overview of SDS
Deployment Deep Dive
Additional Resources

3. Why SDS: Microsoft Schools use SIS Azure AD Properties
Microsoft Office
9/18/2018
Why SDS: Microsoft
Schools use SIS
All schools use an SIS
Hundreds of SIS providers worldwide
Repository of rich EDU-context information
Azure AD Properties
Azure AD not originally designed with EDU properties
SDS syncs roster data, extends Azure AD properties
EDU attributes available through REST API (
Rich EDU Experiences
Central identity key to building rich EDU experiences
1st Party- Office 365, Teams for Edu, Intune for Edu
3rd party- Class Policy, Edmodo, Tivitz, plus many more
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Why SDS: Schools Saves Time Saves Money Enterprise Performance
Microsoft Office
9/18/2018
Why SDS: Schools
Saves Time
Automatic roster creation with synchronized SIS data
Automatically reflect class membership updates
Single sign-on reduces login time and troubles
Saves Money
Automates creation of digital classrooms
Reduces teacher and IT burdens
Integrates with your existing investments
Enterprise Performance
Built on proven Azure and Office 365 Cloud Platform
Designed by education pros for education customers
IT has control over security and privacy
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

5. Why SDS: Partners Single Sign On One, Free, API Security & Privacy
Microsoft Office
9/18/2018
Why SDS: Partners
Single Sign On
Teachers love that apps “just works” with single sign on
Works across devices and platforms
Only requires one simple API
One, Free, API
No need to write to multiple SIS provider APIs
Works across platforms and devices
API is available as part of Office 365 for Education at no cost
Security &
Privacy
Inherits security commitment of Azure and Office 365
Puts school IT in control of data privacy and security
Identity enables single sign on and account management
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

6. Microsoft School Data Sync
Microsoft Office
9/18/2018
Microsoft School Data Sync
A Service in Office 365 Education
Office 365
SIS
Class Rosters
Students
Teachers
Automatic group and class site creation
Class Info
Class Info
Single
Sign On
Azure Active Directory & Office 365 Platform
Sync and Management tools for School IT
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

7. Prerequisites An EDU verified tenant Global Administrator Rights
Promo code ( )
Source Directory Setup:
Prepare CSVs in School Data Sync Format
Enable a connection for SDS in PowerSchool or Clever

8. Deployment Options Built in sync using REST API for supported SIS’s
PowerSchool
Clever
CSV files for all others
School.csv – School information- Administrative Unit
Section.csv – Section information- O365 groups- OneDrive, Exchange
Student.csv – Student information- User Extension Attributes
Teacher.csv – Teacher information- User Extension Attributes
StudentEnrollment.csv – Student to Section mapping- O365 group members
TeacherRoster.csv – Teacher to Section mapping- O365 group owners

9. Demo
Enable SDS- Create a Sync Profile Upload CSV Validation
Demo

10. Demo Demo Microsoft Applications Intune for Education Microsoft Teams
3rd Party Applications
Teacher Dashboard
Class Policy
Red Critter
Tivitz
Demo

11. SDS Deployment Links & References
Description
URL
Technical documents and resources
Overview of SDS
Deploy using CSV Files
CSV File Reference
Deploy using PowerSchool
PowerSchool Attribute Reference
Deploy using Clever
SDS Toolkit
SDS Errors and Troublehooting
Deploy SDS using One Roster CSV files
Video (mix) reviewing deployment process
Additional links and information
Request Deployment Support
Post-deployment help (plus new updates)
SDS Community forum

12. Q&A

13. Build on Existing Investments
9/18/2018 5:38 PM
Build on Existing Investments
Office UX Add-ins and compatible applications
Office Graph APIs |
Mail
Files API
Voice & Messaging
Tasks
Video
Conversations
Calendar
Trends
Meetings
Contacts
Analytics
Assignments
Directory Graph APIs
Office 365 Groups
Azure Active Directory
Users & Relationships
Authentication & Access
School Data Sync
School Information System
Directory Graph APIs
Office 365 Groups
Azure Active Directory
Users & Relationships
Authentication & Access
(Classes)
+Teachers, Students, Admins, and Schools
© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

14. School Data Sync Toolkit
Use to:
Validate CSV files and check for errors multiple times
Manual CSV sync from PowerShell (large tenant)
Convert OneRoster CSV files to SDS format
Automate CSV sync processes via PowerShell
NOTE: BASED ON PREVIEW PRODUCT

15. Deployment Process Goal - 2 Sync events within 2 weeks
1st Sync event = Pilot or Scale of their choosing
2nd Sync event = Entire District
Kickoff Meeting
1 Week of Preparation
1st Sync Event
1 Week of Remediation
2nd Sync Event
Closeout

16. Microsoft Office365 9/18/2018 Syncs SIS Data to Azure
Works in tandem with AADConnect
One Way Sync only
Source can be PowerSchool, Clever or CSV files
Create New Users option
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

17. Initial Sync- CSV Deployment
CSV files are validated
Accounts provisioned in Azure Active Directory
Sync profile created
CSV files uploaded
Files validated and stored
Roster data synced with AAD
Copy of roster saved
NOTE: BASED ON PREVIEW PRODUCT
Once you create a sync profile and enable sync, School Data Sync will do the following:
New Profile is created in the SIS portal.
Initial set of CSV files are uploaded.
Sync validates and stores these files.
The data from these files is synchronized with Azure Active Directory.
Once all data has been synchronized, a copy of the teacherroster.csv and studentenrollment.csv files are saved

18. Subsequent Syncs- CSV Deployment
New roster compared to the saved roster
Adds or removes teachers and students
New CSV files uploaded
Files validated and stored
Sync compares new data to saved
New data added*
Deleted data removed*
New copy of roster saved
NOTE: BASED ON PREVIEW PRODUCT
After your first sync, data within your SIS will inevitably change. The change may be related to a student, teacher, section, or any of the other attributes and objects types configured with School Data Sync. Some changes may occur on a daily basis. In order for changes in the SIS to be reflected in School Data Sync and Class Dashboard, the data needs to be updated through the sync process.
Roster based membership updates
The section membership is defined by the roster. Student rosters are defined in the StudentEnrollment.csv, and teacher rosters are defined in the TeacherRoster.csv. Sync will keep the section membership updated based on these roster files. Whenever users are removed from their roster file, Sync will remove the user from the corresponding section (group) and school (administrative unit). Sync calculates the differences by comparing the new roster file with a previous version of the same file.
New studentenrollment.csv and teacherroster csv files are uploaded.
Sync saves the files.
During the synchronization, the data between the existing set of files (from step #5 of the initial sync) are compared to the new files.
If entries are added in the new set, but absent in the previous set, then these users will be added to the respective section.
If entries are removed in the new set, but present in the old set, then these users will be removed from the section.
After a successful sync, the new set of files overwrites the earlier files (from step# 5 Initial Sync).
Additional notes
No sections or schools are deleted in this sync flow, only group members and owners are updated.
Providing a complete roster with all current enrollments, on every upload, will ensure an updated roster across all sections.
If a student is deleted in the student.csv , Sync does not delete the Azure Active Directory account for that student.
If a teacher is deleted in the teacher.csv, Sync does not delete the Azure Active Directory account for that teacher.
If classes are deleted in the section.csv, Sync does not delete the Unified Group in Azure Active Directory.
If a new teacher is added to a class in the teacherroster.csv, that teacher is added as a group owner.
*Sections and schools do not get deleted, only group members and owners
*Sync does not delete accounts from Azure Active Directory

19. Create a Sync Profile SDS Portal (sds.microsoft.com)
Create a sync profile – wizard
Choose Source Directory
Configure Identity Matching
Select Attributes to sync

20. Deployment Steps Check Prerequisites Create a Sync Profile
Upload Files and/or Enable Sync
Sync Validation

21. © 2015 Microsoft Corporation. All rights reserved.