1. SUNY New Paltz Buffalo, NY October, 2017
Review of Phase I Pilot and Recommendations for Next Step in Scaling Up EvaluateUR
SUNY New Paltz
Buffalo, NY
October, 2017

2. Institution Profile
The only residential public university in the mid-Hudson region- the scenic Hudson Valley, between the State Capital of Albany and metropolitan New York City - provides opportunities for enriching academic programs.
Undergraduates: 6,717 Graduate students: 911 There are nearly 100 undergraduate and over 50 graduate degree programs
High quality, affordable education to students from all social and economic backgrounds. We are dedicated to a vibrant intellectual/creative public forum which reflects and celebrates the diversity of our society and encourages and supports active participation in scholarly and artistic activity.

3. Summer Research Program
SURE- Summer Undergraduate Research Experience
Established in 2004
Approximately 20 awards per year
Open to all disciplines, typically ~50% science and engineering. Humanities and Arts typically participate.

4. UR Program Director Profile
Full-time faculty member
One course release per semester + stipend
Summer stipend
RSCA (Research, Scholarship, and Creative Activities)- campus-wide program
SURE (~20), AYURE (~25), research symposium (~70 posters), conference travel (~50) per year
Half-time secretary support

5. Phase I Participation Overview
Summary
14 student/mentor teams participating in the Phase I pilot
6 SURE students did not participate due to inability to attend either of the 2 orientation sessions
Modifications
Definitions of mid-point and end point given as number of hours worked
Step 17 end point included information about fall semester presentations and abstract submission

6. Progress Completing Dashboard Steps
*17
Step 12, student went abroad for fall semester
Step 16 student left early in fall due to illness
Step 11 never responded to midpoint s, student went abroad in fall
Step 15 did finish after slide was made
Sept 15 student never responded to mentor?

7. Orientation
Jill Singer provided the orientation via the internet on two separate dates (variety in student start dates).
I provided campus specific orientation information and a write & share exercise.
The students began the Pre-Research Reflection at the orientation.
The orientation also included Human Resources paperwork.
Breakfast was provided.

8. Tracking
I checked the dashboard daily for the first month or so, then several times per week.
I set the dashboard related to be separate from my regular .
Communication with students and mentors was done with (increasingly nagging as time passed).
Informal communication with mentors in my building or those I ran into on campus provided some insight.

9. What Worked Well The dashboard is easy to use
The remote orientation provided by Jill was informative and interesting
The progress through the steps generally went smoothly
Communication with and help from Sean was timely

10. Your Top 3 Challenges Ensuring completion of the process
Resistance to being told how to mentor, especially with student-faculty pairs having previous experience together
Limitations caused by the variety of program start dates

11. Your Top 3 Lessons Learned
Some faculty will be resistant to the mentoring of mentors process.
The early stages of the EvaluateUR process were most challenging.
The practice as mentor, student and director does not fully prepare one for all the issues the director will face.

12. Lessons Learned and Advice
Resistance
Will make completion of the process a requisite for applying for funding the following year (the $100 carrot did not seem to make a difference, no carrots available in the future).
Will be moving payment of mentor stipend to after SURE program is completed.
Would work on student buy in more. Play students and faculty off each other, one of the pair is likely the type to desire a completed process
Will examine the survey feedback
Early stages of the EvalUR process were most challenging.
Need to give more guidance on this part. Prepare them for these issues (confidence ranking, not duplicating the 34 competencies)
Considier how to have students do Pre-Research Reflection before the orientation so the next steps can be done at the orientation