1. State Reporting
Texas State Reporting 101

2. Introduction LSC State Reporting Reporting Process CBM Reports
Outline
Introduction
LSC State Reporting
Reporting Process
CBM Reports
Data Issues
THECB Reports
Future Possibilities
Summary, Questions

3. About LSC Lone Star College
84,000 credit students each semester, total enrollment of more than 95,000 (credit and non-credit).
Largest institution of higher education in the greater Houston area.
One of the fastest-growing college systems in U.S.
Added 38,810 students fall 2005 to fall 2015, a 86% increase.
11 school districts, 1,400 square miles, population of 2 million.
6,300 employees (part-time and full-time).

4. Office of Analytics and Institutional Reporting

5. LSC - Texas State Reporting
Cortni Haralson
Manager, TSR
Analytics and Institutional
Reporting
Temica McIntosh
Analyst, TSR
Analytics and Institutional
Reporting

6. THECB Reports

7. THECB Reports

8. AIR.Lonestar.edu

9. AIR.Lonestar.edu

10. What is State Reporting?
TSR is a reporting entity; Produce fundable and non-fundable Texas State Reports for the Educational Data Center (CBM Reports);
Communicate data problems with campuses - Communicate THECB policy changes to campuses

11. State Reporting
State Reporting team is responsible for the submission and certification of course and student enrollment data for all LSC Credit and CE programs to the Texas Higher Education Coordinating Board (THECB)
Responsible for knowing CB rules and guidelines regarding the reporting of student data.
Knowledge of LSC business processes for capturing student, faculty, and course data within Campus Solutions.

12. Texas State Reporting (TSR)
2 Team members (Manager and Analyst)
System Registrar
Multiple Campus Partners
TSR Contacts
1-2 persons per campus
Credit and CE
**It Takes a Village!**

13. State Reporting Process
Year Round Process
Fall term, Spring term, Summer term
System based process, Campus based reports
Retrieve data for the system
Submit data for each specific campus
Raw data files submitted, not summarized data
No summary data submitted to the THECB
Data submitted in text files
Report both Credit and CE data

14. State Reporting Process
Fall
Census Date Reports
End of Term Reports
Annual
CE Reports
Spring
Summer

15. CBM Reports Census Day Reports (Beginning of Term) End of Term Reports
CBM001 (Student Report) and CBM004 (Course Report)
Data reported status as of census date per term
Data is used in Success Point calculations, Accountability System Reporting, and any CTC reports where student and course information is required
Formula Funding calculations primarily based on data from this set of reports
End of Term Reports
CBM00S (Student-Schedule Report), CBM0E1 (Student Report), CBM002 (TSI Report), and the CBM008 (Faculty Report))
Data reported status as of end of the term
Data is used in Accountability System Reporting, and any CTC reports where student and course information is required

16. CBM Reports CE Quarter Reports Annual Reports
CBM00A (Student Report) and CBM00C (Class Report)
Data reported every quarter
Both beginning and end of quarter information is provided
Data is used for formula funding calculations and Accountability System reporting
Annual Reports
CBM009 (Graduation Report), CBM00M (Occupational Skills Report – CE)
Data reported for the most recently completed academic year
Data is used in the Accountability System reporting and success points calculations

17. Annually, the TSR team submits and certifies:
CBM Reports
Annually, the TSR team submits and certifies:
24 beginning of term reports
66 end of term reports
48 CE quarterly reports
2 annual reports

18. CBM report data is pulled directly out of iStar
Report Process
CBM report data is pulled directly out of iStar
Data quality and accuracy
TSR team does not own the data
“Data in = Data out”; TSR does not report data that are not in iStar
Reports run rather quickly within our CBM Module
– Data changes can be checked and acknowledged
– Reports are run early and often to account for data issues
Data issues easily addressed
Work with TSR contacts at the colleges to address data issues
TSR Data Audit queries are delivered weekly and available on demand

19. Common Report Data issues
Demographic Data (address information, gender, residency, FTIC, etc.)
Course Approval/Cipcode (classification of instructional program code) errors; CIP codes are used to identify degree and certificate programs, courses, and declared majors on the reports and inventories of the Texas Higher Education Coordinating Board

20. State Reporting Data State Reporting Data
Higher Education Accountability System
Higher Education Almanac
The THECB provides reports on specific topics
Developmental Ed Data (TSI)
Dual Credit Data
Graduation Rates

21. THECB Reports

22. THECB Reports

23. THECB Reports
Source data for THECB Reports:

24. More Automated Processes Adding TSR CBM data to Power BI TSI Data
Future Possibilities
More Automated Processes
Adding TSR CBM data to Power BI
TSI Data
Success Points
Dual Credit
Peer Institution Comparisons

25. Summary/Future Thoughts
“The mission of the Office of Analytics and Institutional Reporting is to serve as a trusted partner providing data and analytical expertise to support planning and decision-making.”
We have the data and now we have the tools to make some advancements in this area.
Continue to look for ways to improve our internal processes in TSR and opportunities to work with our IR counterparts to make state reporting data accessible to our system users.

26. Thank you!
Thank you for attending our session today!!

27. Questions?
Thank you for attending our session today!!