1. New Faculty and Staff Orientation

2. Administrative Items: MUST COMPLETE!
Code Sheet
Important codes for copier, computer, mail/copy room access, etc.
Do not give out information to students
Parking pass (free parking)
Complete form today and return to me
No designated parking for faculty/staff, can park in any non-designated zone
Safety
Complete online readings, review with supervisor, return form to Faculty Support
FERPA
Law and regulations on maintaining and using student records, which are the Family Educational Rights and Privacy Act (FERPA) of 1974 (Public Law ), as amended; 34 Code of Federal Regulations, Part 99; Oregon Revised Statutes , and Oregon Administrative Rules 580- Division 13 and 576-Division 20.
Complete online FERPA training
September 18, 2018

3. Administrative Items: MUST COMPLETE! continued….
Records Retention Requirements (Faculty Only)
Part-time faculty: A copy of final grades must be turned in to Faculty Support at the end of the term
Instructors duty to retain any exams or papers not returned to students for one term after completion, two terms for a Summer course
Please refer to Record Retention sheet on our website under the Faculty/Staff Orientation section
ONID sign-up
is used to communicate with students and for Faculty Support to communicate with you
You must sign-up in order to login to computers and use Canvas and Online Services
September 18, 2018

4. Classroom Items: Term Classroom Schedule OSU Syllabus requirements
The classroom schedule will be ed to you a week before classes and also hung in the main bulletin boards
Classroom keys will be placed in your mailbox two days before the first day of class
Please make sure to lock the door at the end of each class
OSU Syllabus requirements
Review with program lead
Class Lists
Login to MyOSU, select the Faculty & Staff Tab, then select Advisors & Instructors, then View Class Lists
Final exam schedule
Current schedule here:
Follow as closely as possible, please ask if questions
See handbook for Finals Week Policies
Entering grades and grade policy
Grades must be entered by the instructor by 5pm the Monday following finals week in Online Services; watch your ONID for reminders
Please refer to our Faculty/Staff Orientation webpage for grade entry details
You will need your ONID username and password
September 18, 2018

5. Classroom Items continued….
Student Evaluations of Teaching
eSETs are now online
Refer to the following link for instructions and information
You can access your Student Evaluation of Teaching through Online Services/Faculty & Advisors/Instructor Access to Student Evaluation
Works best if accessed using Mozilla Firefox
Canvas Information
Sources:
Be sure you know how to use Canvas and be flexible with students, if you or a student is sick. You can also communicate through .
Classroom phone instruction
For any problems with classroom computer system call Media Services
For any classroom emergencies call 911
Classroom equipment instructions
Tutorials can be done tonight or refer to online tutorials
September 18, 2018

6. Campus Items: Campus closures In case of an emergency Weapons policy
Will be determined by 6am the day of and will be posted on our website
For more information refer to
In case of an emergency
Evacuation meeting site for CH is in the Barber Library Parking Lot and for GRC is the upper level parking lot towards the South building
During an emergency situation, faculty are not automatically “in charge” and do not determine whether students stay or leave the classroom or building
Weapons policy
No weapons are allowed on any campus. A concealed weapons permit does not allow an individual to possess any kind of weapon.
Smoking policy
CH – no smoking within 25 feet of building
GRC and all OSU Property – Smoke free
Mandatory Reporting
Effective January 1, 2013, employees of Oregon higher education institutions are considered by law to be subject mandatory reporters of child abuse.
For FAQ please refer to the link provided in the faculty/staff handbook
September 18, 2018

7. Campus Items continued….
Drop in Computer Workspace (part-time faculty)
First come first serve
GRC 244
CH 226
Mailboxes
Your mailbox will be either in CH 225 or GRC 121, depending on where your office is located, or where you teach (part-time faculty)
The mailbox rooms are locked, but you will be provided a code at orientation, or you can ask the Enrollment Services desk in CH 223, or the front desk in GRC 225.
Non-employees and students are not allowed in the mail/copier rooms.
Copiers
Copiers are in each mailroom, you will be given a copy code at orientation or you can obtain the information from Enrollment Services in CH or the GRC front desk
Room reservations
For room reservations please refer to our webviewer online. Once room availability is determined, our Schedule Specialist with date, time, and room size needed
Faculty/Staff Handbook
Review on our website under the Faculty/Staff Orientation webpage
September 18, 2018

8. Payday Information:
A monthly online timesheet will need to be submitted each month.
Please refer to the timesheet instructions in our handbook
Payday is once per month, on the last working day of the month.
The first check will be a manual check…..and it may be late.
Direct deposit will not be active for the first check, and perhaps not for the second check either. Sign up for direct deposit in Online Services.
Instructor salary is based on the working days in a month. Therefore, if the Fall term contract starts on 9/16, the September paycheck is for roughly ½ month. If you work 9 days in the Summer term, partially in June and partially in July, you will get paid on the respective payday for the working days in each month.
Payroll/HR contact: Susan Jett,
September 18, 2018

9. Misc. Information:
Before purchasing items, please check with Faculty Support to determine if it is reimbursable or not.
Enrollment Services is located on 2nd floor of Cascades Hall for questions regarding registration
Contact your Program Lead regarding student conduct/policies and Academic Affairs
Know your Online resources:
OSUcascades.edu
Remote Access:
Public Safety Policy
Sexual Harassment Policy
September 18, 2018