1. exploring Microsoft Office 2013 Plus
by Mary Anne Poatsy, Keith Mulbery, Cyndi Krebs, Eric Cameron, Jason Davidson, Lynn Hogan, Amy Rutledge
Chapter 2
Presentation Development
This chapter introduces you to Microsoft Office PowerPoint The chapter focuses on using templates to create presentations. The chapter demonstrates how to create, modify, and print a presentation in Outline view. It examines slide show design principles, and how to modify themes, and modifies the slide master.
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Objectives
Create a presentation using a template
Modify a presentation based on a template
Create a presentation in Outline view
Modify an outline structure
The objectives of this chapter are:
Create a presentation using a template
Modify a presentation based on a template
Create a presentation in Outline view
Modify an outline structure
The objectives continue on the next slide.
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Objectives
Print an outline
Import an outline
Reuse slides from an existing presentation
Use sections
The objectives of this chapter are:
Print an outline
Import an outline
Reuse slides from an existing presentation
Use sections
The objectives continue on the next slide.
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Objectives
Examine slide show design principles
Modify a theme
Modify the slide master
The objectives of this chapter are:
Examine slide show design principles
Modify a theme
Modify the slide master
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Templates
Food pyramid presentation template
Wedding photo album template widescreen
Health and fitness presentation template widescreen
Marketing plan template with graph
A template is a file that includes formatting elements like a background, a theme with a color scheme, font selections for titles and text boxes, and slide layouts that position content placeholders.
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Choosing a template
Click one of the suggested searches
Enter a search term or terms here to find templates
Click to start a Blank Presentation
When you create a presentation, you choose a template with a theme and variant that suits your project. To begin a presentation using a template start PowerPoint, click one of the suggested search terms or click in the search box, and type the text for which you would like to search. Press Enter. Click a template or theme to preview it in a new window.
Choosing a Template continues on next slide.
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Choosing a template
Search results using the suggested search term “Photo Album”
Category filters are used to further narrow the search
You can filter your results further by using one of the filter categories on the right side of the screen. Depending on your search criteria, you may also see non-PowerPoint templates in your search results.
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8. Creating a presentation using a template
Information about the template, including rating from other users
Preview of selected template
Click the arrows to preview other templates in the resulting search
Click Create to open the template in PowerPoint
Click the arrows to preview other slides in the selected template
To create a new presentation using a template, click once on the template to preview. Double-click the template to open the presentation. Click Create to open the template in PowerPoint.
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9. Creating a template in Outline view
Slide Title
First-level bullet
Slide number
An outline organizes text using a hierarchy with main points and subpoints to indicate the level of importance of the text. An outline is the fastest way to enter or edit text for a presentation. To create an outline in Outline View, click the View tab, and click Outline View in the Presentations Views group.
Press Enter to create a new slide or bullet at the same level. Press Tab to demote or Shift+Tab to promote items as you type to create a hierarchy of information on each slide. Use the Cut, Copy, and Paste commands in the Clipboard group on the Home tab to move and copy selected text.
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10. Collapsed outline view
Selected slide
Line indicating collapsed content
A collapsed outline view displays only slide icons and the titles of the slides.
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11. Collapsed outline view
Right-click text to open the shortcut menu
Select Collapse All option on the shortcut menu
To collapse or expand a slide in the Outline pane, double-click the slide icon. Right-click the text following an icon to display a shortcut menu with options for collapsing or expanding the selected slides or all slides.
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Printing an Outline
Outline
Click Print
Change Print Layout to Outline
You can print an outline in either expanded or collapsed view. To print the outline, click the File tab, click Print, and click Full Pages Slides, Notes Pages, or Outline (whichever displays) to open a gallery of printing choices. Click Outline, then click Print.
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Reusing Slides
Click to access Reuse slides option
Click to locate file
Slide thumbnails
Select to retain slide formatting from the source file
You can reuse slides from an existing PowerPoint presentation when creating a new presentation. To import existing slides without having to open the other file, click the New Slide arrow in the Slides group on the Home tab. Click Reuse Slides. Click Browse, and then navigate to the folder containing the presentation that has the slide or slides that you want to use. Click Open. Click a slide to add it to the presentation or right-click any slide and Insert All Slides to add all of the slides to the presentation.
By default when you insert a slide into the presentation, it take on the formatting of the open presentation. If the new slides do not take the formatting of the open presentation, select the imported text in Outline view and click Clear all Formatting in the Font group of the Home tab. It will format the slides using the active theme. If you wish to retain the formatting of the original presentation, click the Keep source formatting check box at the bottom of the Reuse Slides pane.
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Using sections
Select to add section
Rename section
Content organization is an effective design element. Content divided into sections can help you group slides meaningfully. When you create a section, it is given the name Untitled Section. You will want to change the section name to give it a meaningful name.
To create a section, select the first slide of the new section. Click Section in the Slides group on the Home tab. Click Add Section. Right-click Untitled Section and select Renamed Section. Type a new name for the section.
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Design Principle #1
Choose design elements appropriate for the audience.
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Design Principle #2
Keep the design neat and clean.
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Design Principle #3
Create a focal point that leads the viewer’s eyes to the critical information on the slide.
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Design Principle #4
Use unified design elements for a professional look.
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Design Principle #5
Choose fonts appropriate for the output of your presentation.
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Design Principle #6
Do not underline text. Avoid using all capital letters. Use italics and bold sparingly. Avoid creating lines of text that leave a single word hanging on a line of its own. Use just one space after punctuation in text blocks.
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Design Principle #7
Make text readable.
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Modifying a theme
Theme Colors gallery
Select the More button in the Variants group
Theme Fonts gallery
Theme Effects gallery
Background Styles gallery
Themes can be modified once they have been applied. You can change variants, colors, fonts, and effects used in the theme. Each of the options are on the Design tab and each has its own gallery. Each PowerPoint theme has a Colors gallery that provides a set of colors, a Fonts gallery that pairs a title font and a body font, an Effects gallery that displays a full range of special effects, and a Background gallery that contains backgrounds consistent with the selected theme colors.
To access the galleries, click the Design tab, in the Variants group, click More, and then choose the gallery you want to change.
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23. Modifying a Slide Master
Slide Master tab
Close Master View
Organic Theme Slide Master
Slide layouts associated with the slide master
You can further modify and customize your presentation through the slide master. Masters control the layouts, background designs, and color combinations for handouts, notes pages, and slides, giving the presentation a consistent appearance. The slide master is the top slide in a hierarchy of slides based on the master. As you modify the slide master, elements in the slide layouts related to it are also modified to maintain consistency.
To modify a slide master or slide layout based on a slide master, click the View tab. Click Slide Master in the Master Views group. Click the slide master at the top of the list or click one of the associated layouts. Make modifications. Click Close Master View in the Close group of the Slide Master tab.
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Summary
Creating and modifying presentations based on a template
Creating a presentation in Outline view
Modifying, printing, and importing an outline
To save time, create and modify a presentation using a template. When you use a storyboard to determine your content you create a basic outline that can be entered into PowerPoint. You can make changes to the outline, print it, or import outlines from other sources.
Summary continues on next slide.
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Summary
Reusing previously created slides
Using sections to organize slides
Slide show principles
Modifying themes and Slide Masters
Slides that have been previously created can be reused. You can organize slides using sections to identify contents. Using basic slide show principles can make presentations more polished and professional. You can also modify the slide master to keep presentation designs consistent.
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Questions
As you complete this introduction to PowerPoint, be sure you ask questions. You want to understand the concepts so that you can continue to build on them in future chapters.
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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