1. PowerPoint Lesson 1 Microsoft PowerPoint Basics
Microsoft Office 2010 Introductory
Pasewark & Pasewark

2. Objectives
Start PowerPoint, and understand the elements of the PowerPoint window.
Open an existing presentation, and save it with a new name.
Navigate a presentation and change views.
Use the Slides and Outline tabs and the Slide and Notes panes. 2 2

3. Objectives (continued)
Change the layout on a slide.
Delete a slide.
Print a presentation.
Exit PowerPoint. 3 3

4. Introduction to PowerPoint
PowerPoint is a program used to create a professional presentation, computerized slide show to use as part of a presentation. 4 4

5. Introduction to PowerPoint
Presentations can include:
text
graphics
tables
charts
audio
video
flash animation files
animated clip art
movie clips
links to Web sites 5 5

6. Introduction to PowerPoint
The first slide in a presentation is the title slide.
The title slide provides a purpose similar to a title page in a report.
The title page introduces the presentation to your audience. 6 6

7. Reviewing the PowerPoint Window
The PowerPoint window shares several common elements and tools with other Office programs.
Normal view allows you to add and delete slides, and add text and elements to slides.
The Home tab is the default tab on the Ribbon and includes many of the commands you will use most often. 7 7

8. Reviewing the PowerPoint Window (continued)
PowerPoint window in Normal view 8 8

9. Reviewing the PowerPoint Window (continued)
The title bar, at the top of the window, identified the window as a PowerPoint window and lists the name of the open presentation.
The area on the left side of the status bar shows which slide is displayed in the slide pane and the total number of slides in the presentation. 9 9

10. Reviewing the PowerPoint Window (continued)
To the right of the zoom slider, the Fit slide to current window button is useful for quickly adjusting the selected slide to best fit in the current window.
The Zoom In and Zoom Out buttons increase or decrease the zoom level by values of 20. 10 10

11. Reviewing the PowerPoint Window (continued)
The Ribbon contains the graphic collection of command buttons that are organized by tabs in groups. 11 11

12. Opening an Existing Presentation and Viewing a Slide Show
To open a recently viewed presentation, you can choose the presentation from the Recent Presentations list in Backstage view.
To view the presentation as a slide show, click the Slide Show button on the status bar. 12 12

13. Opening an Existing Presentation and Viewing a Slide Show
PowerPoint presentations are viewed using a computer and monitor. 13 13

14. Opening an Existing Presentation and Viewing a Slide Show (continued)
A slide show is a series of slides.
Transition refers to the way each new slide appears on the screen.
An animation is an effect you can apply to text, objects, graphics, or pictures to make those objects move during a slide show 14 14

15. Opening an Existing Presentation and Viewing a Slide Show (continued)
To view the next slide in a presentation, you can press the Page Down key, space bar or the right arrow key. 15 15

16. Opening an Existing Presentation and Viewing a Slide Show (continued)
Title slide for Tornadoes presentation

17. Saving a Presentation
To save a new presentation the first time, you use the Save As command.
The next time you want to save changes to your presentation, click the Save button on the Quick Access Toolbar or press Ctrl+S. 17 17

18. Saving a Presentation
For a new presentation, the name is simply Presentation followed by a number until you give it a name when you save the file.
The File tab, which opens Backstage view, includes file management commands such as the Save, Save As, Open, Close, and Print commands. 18 18

19. Saving a Presentation (continued)
Save As dialog box 19 19

20. Changing Views You can view a presentation in five ways: 20 20
Normal view: Where you do most of your work.
Reading view: Slide almost fills screen.
Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them.
Slide Show view: Your presentation is shown full screen as if being seen by an audience like a slide projector.
Notes Page view: Displays slides on top of the page and speaker notes below. 20 20

21. Changing Views (continued)
To change views:
Go to the Presentation Views group on the View tab.
View shortcuts on the status bar.

22. Changing Views (continued)
In Normal View you can have up to four panes:
Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format.
Slide pane: Displays one slide at a time, and offers an opportunity to edit text.
Notes pane: Where you add speaker notes.
Task pane: Opens up on the right for some tasks such as inserting clip art. . 22 22

23. Changing Views (continued)
The Ribbon contains commands for the tasks you will use when creating presentations.
On the Ribbon, you can click the Design tab to view themes. You can then click the more button in the Themes group to open a gallery of themes and see all he thumbnails. 23 23

24. Changing Views (continued)
The Home tab is the default tab on the Ribbon and includes many of the commands you will use most often when creating slides. 24 24

25. Changing Views (continued)
The Live Preview feature lets you preview the effect or theme before applying it in your presentation.
The Slide pane is the workbench for PowerPoint presentations, displaying slides in a large work area.
The Slide pane is useful for adding and editing text. 25 25

26. Inserting a New Slide with a New Slide Layout
You can choose a layout when you (1) insert a new slide or (2) change the layout of an existing slide.
Slide layout: How objects are placed on a slide.
Objects: Text, images, illustrations, tables, media, and charts.
Default layout: Includes placeholders for titles, text, and content. 26 26

27. Inserting a New Slide with a New Slide Layout
To access the default layouts go to the Home tab, in the Slides group, click the Layout button.
Look at the next slide and notice how the objects look on each slide and where they can be inserted. 27 27

28. Inserting a New Slide with a New Slide Layout (continued)
Default layouts

29. Inserting a New Slide with a New Slide Layout (continued)
Notice that the PowerPoint slide layouts have a Title and Content layout that provides 2 placeholders.
The Title and Content layout can be text and objects.

30. Notes Page View
Notes Page view displays your slides on the top of the page, with speaker appearing in the Notes pane on the bottom of the page.
You can use the notes to help guide you during the presentation.
Notes are also helpful if you print a handout for your audience.

31. Notes Page View
If you want to have the ability to make notes on actual slides as a presentation is being given, use the Pointer options.

32. Using Slide Sorter View
Slide Sorter view displays thumbnails of the slides so that you can move and arrange slides easily by clicking and dragging.
Slide Sorter view gives you an overview of the entire presentation. 32 32

33. Using Slide Sorter View (continued)

34. Using Slide Show View
To view the presentation as a slide show, you can click the Slide Show tab on the Ribbon, and then, in the Start Slide Show group, click the From Beginning or From Current Slide button. 34 34

35. Using Slide Show View
In Slide Show view, you run your presentation on your computer as if it were a slide projector.
In Slide Show view, each slide fills the entire screen and any animations, sounds, and videos included in the presentation play. 35 35

36. Using Slide Show View A Slide Show is a series of slides.
If you drag and select text, and then move the mouse back over the selected text, the Mini toolbar appears. You can use the buttons on it instead of the buttons on the Ribbon. 36 36

37. Using Slide Show View
The Slide Show view command is called Screen because
(1) it can display a black or white screen and
(2) can switch to another open program 37 37

38. Using Slide Show view (continued)
Move the mouse to the lower-left corner of the screen as the slide show runs to access Slide Show toolbar.
Commonly-used commands in Slide Show view

39. Using Slide Show view (continued)
Broadcasting a PowerPoint presentation to the Web allows others to watch your presentation as you give it from a remote location through a Web browser.

40. Using Reading View
In Reading view, the slide does not quite fill the screen and displays navigation buttons.
Slide in Reading view 40 40

41. Deleting Slides
In Normal view, display the slide you want to delete, press Delete on the keyboard.
You can also delete a slide, by right-clicking the slide, then click Delete Slide on the shortcut menu.
If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar to restore the slide. 41 41

42. Deleting Slides
If you make a mistake when using an Office Program, you can press Ctrl+Z to undo the last entry. 42 42

43. Printing a Presentation
PowerPoint offers several print options, including:
Print all slides or a text outline of your presentation.
Print handouts with 2 to 9 slides per page.
Print only the current slide, or any combination of slides in your presentation. 43 43

44. Printing a Presentation
If you aren’t printing your presentation in color, you can choose either the Grayscale or Pure. 44 44

45. Printing a Presentation (continued)
Print options 45 45

46. Closing a Presentation and Exiting PowerPoint
Click the File tab
In the navigation bar, click Exit, or click the presentation window Close button. 46 46

47. Creating a PowerPoint Tips
Three key guidelines for creating effective presentations:
Grab viewers' attention
Clearly communicate your information
Stay in control of your presentation 47 47

48. Creating a PowerPoint Tips
Use the space on your slides effectively.
Don't crowd your slides, and only include elements that contribute to the points you want to make.
When you use graphics on a slide, choose images that serve a purpose (such as a chart or diagram that displays a direct benefit of your idea).
Use animations and transitions wisely. 48 48

49. Creating a PowerPoint Tips
Pay attention to design.
PowerPoint and other presentation packages offer all sorts of ways to add visual “flash” to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks.
Avoid the temptation to dress up your pages with cheesy effects and focus instead on simple design basics:
Use a sans serif font for body text. Sans serifs like Arial, Helvetica, or Calibri tend to be the easiest to read on screens. 49 49

50. Creating a PowerPoint Tips
Use decorative fonts only for slide headers, and then only if they’re easy to read. Decorative fonts –calligraphy, German blackface, futuristic, psychotic handwriting, flowers, art nouveau, etc. – are hard to read and should be reserved only for large headlines at the top of the page. Better yet, stick to a classy serif font like Georgia or Baskerville. 50 50

51. Creating a PowerPoint Tips
Put dark text on a light background. Again, this is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream, light grey, or pastels) and maybe bump the font size up two or three notches.
Align text left or right. Centered text is harder to read and looks amateurish. Line up all your text to a right-hand or left-hand baseline – it will look better and be easier to follow.
Avoid clutter. A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience as they sort it all out. 51 51