Exploring Microsoft® Office 2016 Series Editor Mary Anne Poatsy

Exploring PowerPoint 2016 Chapter 3
In Chapter 3, you will learn how to use shapes, diagrams, and objects, and how to modify them to enhance your presentation. Presentation Design Illustrations and Infographics Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc.
Objectives Create Shapes Apply Quick Styles and Customize Shapes Create SmartArt Modify SmartArt Create WordArt and Modify WordArt Modify Objects Arrange Objects The objectives for this chapter are: Create Shapes Apply Quick Styles and Customize Shapes Create SmartArt Modify SmartArt Create WordArt and Modify WordArt Modify Objects Arrange Objects Copyright © 2017 Pearson Education, Inc.

Shapes A shape is geometric or non-geometric object, such as a rectangle or an arrow, used to create an illustration or highlight information. An infographic is an informational graphic that is a visual representation of data or knowledge. This figure shows how shapes can convey information and relationships among them. It also shows how effects can be applied to shapes to enhance their appearance. Copyright © 2017 Pearson Education, Inc.

Objective 1: Create Shapes
In this section, the skills include: Create Shapes Draw Lines and Connectors Create and Modify Freeform Shapes Skills:  Create Shapes  Draw Lines and Connectors  Create and Modify Freeform Shapes Copyright © 2017 Pearson Education, Inc.

Create Shapes PowerPoint provides standard geometric shapes Shapes can be modified Text can be added to shapes Text in a shape can be formatted PowerPoint provides a multitude of standard geometric shapes such as circles, squares, hearts, stars, or banners. After a shape has been created, you can modify it and apply fills and special effects. Text can also be added to a shape by typing or by pasting text into the shape. Then the text in a shape can be formatted using the standard formatting tools. Copyright © 2017 Pearson Education, Inc.

Create Shapes Shapes gallery To create a shape, click Shapes in the Illustrations group on the Insert tab. This displays the Shapes gallery and you can select the desired shape. Copyright © 2017 Pearson Education, Inc.

Create Shapes Line shape Adjustment handle A callout is a shape that can be used to add notes, often used in cartooning. Lines are also shapes that can be drawn. An adjustment handle is a yellow circle on a shape that is used to change the shape. Not all shapes have adjustment handles. The figure shows an example of a cloud callout, a line, and adjustment handles on the yellow shape. Cloud callout Copyright © 2017 Pearson Education, Inc.

Create Shapes Connector line A flow chart is an illustration that shows a sequence to be followed or a plan containing steps, where connector lines join the shapes. Flow charts are used to show the flow of logic when writing computer programs. The figure shows a flow chart and what some of the shapes represent. Copyright © 2017 Pearson Education, Inc.

Create Shapes Drag vertex to modify shape
A freeform shape can be used to create customized shapes consisting of both curved and straight-line segments. A vertex is a black square that controls where a curve ends or the point where two line segments meet in a shape. A freeform shape can be modified by dragging a vertex. The two figures show the vertices (black squares) on a freeform shape and how the shape can be modified by dragging a vertex. Drag vertex to modify shape Copyright © 2017 Pearson Education, Inc.

Objective 2: Apply Quick Styles and Customize Shapes
In this section, the skills include: Apply Quick Styles and Customize Shapes Change Shape Fills Change Shape Outlines Change Shape Effects Skills:  Apply Quick Styles and Customize Shapes  Change Shape Fills  Change Shape Outlines  Change Shape Effects Copyright © 2017 Pearson Education, Inc.

Apply Quick Styles and Customize Shapes
Intense Effect – Orange, Accent 2 Subtle Effect – Green, Accent 5 Subtle Effect – Blue, Accent 5 A Quick Style is a combination of different formats that you can select from the Quick Style gallery and then apply to a shape or other objects. To apply a Quick Style to a shape, select the shape and click More in the Shape Styles group on the Format tab. This displays the Shapes Quick Style gallery. The figure shows the gallery and the effect of applying five styles to shapes. Colored Fill – Gold, Accent 4 Colored Outline – Blue, Accent 6 Copyright © 2017 Pearson Education, Inc.

Shape fills: Solid color Picture Gradient Texture None You can customize a shape by changing the shape fill, or the interior format of the shape. You can choose a solid color fill, a picture fill, a gradient fill, a texture fill, or no fill. These options are displayed on the Shape Fill gallery. Copyright © 2017 Pearson Education, Inc.

Eyedropper To apply a fill, click Shape Fill in the Shape Styles group on the Format tab. In the Theme Colors gallery, you can select the desired fill. Note the Eyedropper option. Using the Eyedropper, you can match colors used in other slides to create a unified look to your presentation. Copyright © 2017 Pearson Education, Inc.

Yellow rectangle with 3 pt blue outline Yellow rectangle with ½ pt blue outline Yellow rectangle with ½ pt red outline You can modify a shape’s outline by changing its color, style, or line weight (thickness). In the slide, there is a yellow rectangle with a red outline. Clicking the mouse will change the outline to blue, and clicking the mouse a second time the weight will be changed from ½ pt to 3 pt. Copyright © 2017 Pearson Education, Inc.

Soft Edges Bevel Angle Reflection Perspective Shadow To apply a shape effect, click Shape Effects in the Shape Styles group on the Drawing Tools Format tab. In the Shape Effects gallery, you can select the effect. This slide shows several shape effects—Reflection, Soft Edges, Bevel Angle, Shadow Perspective, Glow, and a Customized Effect. Custom Effect Glow Copyright © 2017 Pearson Education, Inc.

Objective 3: Create SmartArt
In this section, the skill is: Create SmartArt Skills:  Create SmartArt Copyright © 2017 Pearson Education, Inc.

Create SmartArt SmartArt SmartArt is a diagram that presents information visually to effectively communicate a message. To see what this means, look at the figure on the slide. It compares a bulleted text-based slide with a slide showing the same information converted to a SmartArt diagram. The arrows and colors in the SmartArt diagram make it easy for the viewer to understand the message and remember the concept of a cycle. Copyright © 2017 Pearson Education, Inc.

Create SmartArt SmartArt types: List Process Cycle Hierarchy There are several SmartArt types: List—Shows nonsequential information Process—Displays steps in a process or a timeline Cycle—Shows a continual process Hierarchy—Displays a decision tree, organization chart, or pedigree Additional SmartArt types are shown on the next slide. Copyright © 2017 Pearson Education, Inc.

Create SmartArt SmartArt types: Relationship Matrix Pyramid Picture Relationship—Illustrates connections Matrix—Displays how parts relate to a whole Pyramid—Shows proportional relationships, with the largest component on the top or bottom Picture—Displays nonsequential or grouped blocks of information Copyright © 2017 Pearson Education, Inc.

Create SmartArt Preview pane Relationship type
Segmented Pyramid subtype To create a SmartArt diagram, click SmartArt in the Illustrations group on the Insert tab. In the Choose a SmartArt Graphic dialog box, select a SmartArt type and then select the subtype. The figure shows that the Relationship type and the Segmented Pyramid subtype have been selected. The Preview pane displays a small image and a description of your choice. Copyright © 2017 Pearson Education, Inc.

Objective 4: Modify SmartArt
In this section, the skills include: Modify Smart Art Change SmartArt Theme Colors Use Quick Styles with SmartArt Change the SmartArt Layout Change SmartArt Type Convert Text to a SmartArt Diagram Skills:  Modify Smart Art  Change SmartArt Theme Colors  Use Quick Styles with SmartArt  Change the SmartArt Layout  Change SmartArt Type  Convert Text to a SmartArt Diagram Copyright © 2017 Pearson Education, Inc.

Modify SmartArt SmartArt modifications: Reposition and resize Modify text Add and remove shapes Change colors Change the style Change the layout Change SmartArt type SmartArt diagrams are modified with the same tools that are used for other shapes and text boxes. You can reposition or resize a SmartArt diagram by dragging its borders. You can modify SmartArt text in the Text pane or you can modify the text within the shape. You can add a shape by using the Add Shape command and remove a shape by clicking Delete. You can change colors using the Colors gallery. You can change the style using the Quick Style gallery. You can change the layout using the Layouts gallery. You can change the SmartArt type using the Choose a SmartArt Graphic gallery. Copyright © 2017 Pearson Education, Inc.

Modify SmartArt Existing text
You can convert existing text to a SmartArt diagram by selecting the placeholder containing the text and clicking Convert to SmartArt Graphic in the Paragraph group on the Home tab. SmartArt graphic created from selected text Copyright © 2017 Pearson Education, Inc.

Objective 5: Create WordArt and Modify WordArt
In this section, the skills include: Create WordArt Modify WordArt Skills:  Create WordArt  Modify WordArt Copyright © 2017 Pearson Education, Inc.

Create WordArt and Modify WordArt
PowerPoint’s WordArt feature enables you to modify text to include special effects, such as color, shadow, gradient, and 3-D appearance. This figure shows text to which the Triangle Down Transform effect has been applied. Copyright © 2017 Pearson Education, Inc.

Create WordArt and Modify WordArt
To create a WordArt graphic, click WordArt in the Text group on the Insert tab. From the WordArt gallery, select the WordArt style and then type the text in the WordArt placeholder. If you already have text that you want to convert to WordArt, click More in the WordArt styles group on the Format tab, and select the desired WordArt style. You can change the style of a WordArt object by clicking a Quick Style located in the WordArt Styles group on the Format tab. You can modify individual elements of the WordArt by clicking Text Fill, Text Outline, or Text Effects in the WordArt Styles group. WordArt’s Transform option can rotate the WordArt text around a path or add a warp to stretch, angle, or bloat letters. This figure shows some of the warp options in the Transform category. Copyright © 2017 Pearson Education, Inc.

Objective 6: Modify Objects
In this section, the skills include: Resize Objects Flip and Rotate Objects Merge Shapes Group and Ungroup Objects Recolor Objects Skills:  Resize Objects  Flip and Rotate Objects  Merge Shapes  Group and Ungroup Objects  Recolor Objects Copyright © 2017 Pearson Education, Inc.

Modify Objects Object modifications: Resizing shapes Rotating or flipping shapes Merging shapes Grouping and ungrouping shapes Changing or recoloring shapes You can modify an existing drawing by: Resizing shapes Rotating or flipping shapes Merging shapes Grouping and ungrouping shapes Changing or recoloring shapes Copyright © 2017 Pearson Education, Inc.

Modify Objects Ungrouped and flipped horizontally Original picture
This figure illustrates some object modifications—ungrouping, recoloring, and flipping, which will be further discussed in the next few slides. Ungrouped and recolored Copyright © 2017 Pearson Education, Inc.

Modify Objects Lock aspect ratio Sizing handles To prevent distortion when using the sizing handles to resize an object, be sure to select the Lock aspect ratio option on the Format Picture pane. Aspect ratio is the ratio of an object’s width to its height. As seen in the figure, the Format Picture Tools tab contains settings to resize, rotate, and scale an object. Copyright © 2017 Pearson Education, Inc.

Modify Objects Rotation options Flipped horizontally Sometimes an object is facing the wrong way and you need to reverse the direction it faces, or flip it. You can flip an object vertically or horizontally to get a mirror image of the object. You may have taken a photograph with your digital camera sideways to get a full-length view, but when you download the image, it displays sideways. In this case, you need to rotate an object, or move the object around its axis. To Rotate an object, click Rotate in the Arrange group on the Format Picture Tools tab and select Flip Vertical or Flip Horizontal. The figure shows how the image has been flipped horizontally. You can also Rotate an object 90° Right or Left, or select the precise number of degrees for a rotation. Copyright © 2017 Pearson Education, Inc.

Modify Objects Union Original shapes Fragment Combine Merging is different from grouping. Grouping simply makes it easier to move the newly grouped object or apply formatting, whereas merging may create a new object altogether. This figure illustrates the five merge options: Union—merges the two shapes into one complete shape Combine—merges the shapes minus the intersecting parts Fragment—breaks all the intersection parts into their own separate shapes Intersect—results in only the overlapping intersecting part of the shape remaining Subtract—results in the non-overlapping area of the last object created remaining Intersect Subtract Copyright © 2017 Pearson Education, Inc.

Modify Objects Further ungrouping A drawn object is usually created in pieces, layered, and then grouped to create the final image. These images can be ungrouped, or taken apart, so the individual pieces can be modified or deleted. Grouping is the opposite of ungrouping. It allows multiple objects to act or move as though they were a single object. The image in the slide has numerous components. The image on the left shows how the original image has been ungrouped into just two groups—the yellow circle and the clipboard. The image on the right shows how the clipboard has been ungrouped into its constituent components—lines on the paper and the clip. The simplest way to ungroup an object is to right-click the object and select Ungroup from the menu. To group objects, you can either drag a selection net around them or you can use the Shift key while clicking the objects. Once again, right-click the selected objects, and select Group from the menu. Copyright © 2017 Pearson Education, Inc.

Modify Objects Original picture The colors in an image can quickly be changed using the Recolor Picture option regardless of image file type. This enables you to match your image to the color scheme of a presentation without ungrouping the image and changing the color of each shape. You can change the color mode of your picture to: Grayscale—changes a picture up to 256 shades of gray. Sepia—gives a golden tone often used for an old-fashioned-photo look. Washout—creates watermarks. Black and White—reduces image color to just black and white. To display the Recolor Picture dialog box, Click Color in the Adjust group on the Picture Tools Format tab. The figure shows a drawing that has been changed to black and white and recolored blue. It also shows a picture that has been converted to a grayscale picture. Original drawing Copyright © 2017 Pearson Education, Inc.

Arrange Objects Selection pane If there are multiple objects such as shapes, online pictures, SmartArt, and WordArt on the slide, it can be difficult to arrange them. The Selection pane lists all objects on the slide and enables you to select, multiselect, show, hide, or change the order of objects on the slide. The Selection pane is displayed by clicking Selection Pane in the Arrange group on the Picture Tools Format tab. In the figure the constituent components are located very closely to each other and are difficult to individually select. Copyright © 2017 Pearson Education, Inc.

Arrange Objects Shapes can be layered by placing them under or on top of one another. The order of the layers is called the stacking order. PowerPoint adds shapes or other objects in a stacking order as you add them to the slide, where the last shape placed on the slide is on top and is the highest in the stacking order. There are stacking order changes: Bring Forward—which moves the shape up one level in the stacking order Bring to Front—which move the shape to the top level in the stacking order Send Backward—which moves the shape down one level in the stacking order Send to Back—which move the shape to the bottom level in the stacking order Copyright © 2017 Pearson Education, Inc.

Arrange Objects Snap To Grid settings Guide settings Dragging an object to position it on the slide is aided by the use of Smart Guides. Smart Guides display when you drag an object on your slide to help you quickly align objects in relation to other objects. You can also display a grid containing intersecting lines. By default, objects snap to the gridlines and measurement lines on the rulers. The Snap to feature forces an object to align with the grid by either the center point or the edge of the object, whichever is closer to the gridline. Copyright © 2017 Pearson Education, Inc.

Arrange Objects Horizontal and vertical guides
You can also use guides, which are nonprinting, temporary vertical or horizontal lines that are placed on a slide to help align objects or determine regions of the slide. This figure show the horizontal and vertical guides. Copyright © 2017 Pearson Education, Inc.

Arrange Objects Alignment of objects with objects Sides Middles Tops/bottoms Alignment of objects with slide Top of slide Left of slide PowerPoint’s Align feature makes it easy to line up shapes and objects in several ways. When aligning objects with other objects, you can align their: Sides Middles Tops Bottoms When aligning objects a slide, you can align: Top of object to top of slide Left side of object to left side of slide Copyright © 2017 Pearson Education, Inc.

Arrange Objects The Align feature also includes the distribute option, in which selected shapes are spaced evenly over a given area. You can distribute objects evenly vertically or horizontally. The figure shows three shapes on two rows that are aligned at their middles, aligned to the middle of the slide, and distributed horizontally so that the space between them is equidistant. Copyright © 2017 Pearson Education, Inc.

Summary Shapes, lines, diagrams, and images enhance presentations You can create and customize objects to suit your needs Graphical text like SmartArt and WordArt adds visual impact to a presentation Objects on a slide can be manipulated in several ways A presentation can be enhanced by the inclusion of objects such as shapes, line, diagrams, and images. You can create and customize your own objects to suit your needs. Graphical text like SmartArt and WordArt can add a visual impact to a presentation and change it from dull and boring to exciting. Objects on a slide can be manipulated in several ways, such as resizing, flipping and rotating, arranging, and aligning them. Copyright © 2017 Pearson Education, Inc.

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