1. Explore the Proven Power of QAD Enterprise Financials
René Bergkamp, - Vice-President of R&D, Financials - QAD

2. Explore the Proven Power of QAD Enterprise Financials
Safe Harbor Statement
The following is intended to outline QAD’s general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, functional capabilities, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functional capabilities described for QAD’s products remains at the sole discretion of QAD.

3. Agenda Enterprise Financials New in 2013
Explore the Proven Power of QAD Enterprise Financials
Agenda
Enterprise Financials
New in 2013
QAD Internationalization update
Demo Financial Shared Services
What is being worked on
Questions

4. Enterprise Financials
Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials

5. Enterprise Financials
Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials
Enterprise
Financials
Fixed Assets
Logistics Accounting
Vertex Sales and Use Tax Interface
Enhanced Controls
Governance, Risk & Compliance
Allocations
Budgeting
Multi-GAAP
Tax Management
General Ledger
Accounts Payable
Accounts Receivable
Multi Currency
Banking/Cash Management
Cost Management
Financial Shared Services
Management Reporting
Financial Analytics
Consolidations
Credit Management
Internationalization

6. Enterprise Financials
Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials
Key capabilities
Multi GAAP/COA/Currency reporting
Shared services support
International regulatory compliance
Internal controls
Examples of effective enterprise metrics affected:
Closing Time
Days Sales Outstanding
Days Payables Outstanding
Operating Cash Flow / Sales Ratio
Segregation of Duties Violations

7. Enterprise Edition is now Mainstream
Explore the Proven Power of QAD Enterprise Financials
Enterprise Edition is now Mainstream

8. Live Implementations March 2013
Explore the Proven Power of QAD Enterprise Financials
Live Implementations March 2013

9. Explore the Proven Power of QAD Enterprise Financials
Planned 2013

10. Upgrading to Enterprise Edition
Explore the Proven Power of QAD Enterprise Financials
Upgrading to Enterprise Edition
Multiple options
Technical
Re-alignment
Hybrid
Re-implementation
Session “Debunking the Upgrade Myth: It’s Easier than You Think” (watch recording)

11. New in Enterprise Financials 2013
Explore the Proven Power of QAD Enterprise Financials
New in Enterprise Financials 2013

12. What’s New in 2013? Enhancements to Financial Report Writer
Explore the Proven Power of QAD Enterprise Financials
What’s New in 2013?
Enhancements to Financial Report Writer
Payment deductions in AR
Avatax Connector

13. Financial Report Writer (FRW) enhancements
Explore the Proven Power of QAD Enterprise Financials
Financial Report Writer (FRW) enhancements

14. FRW : Released in QAD 2012 EE Release
Explore the Proven Power of QAD Enterprise Financials
FRW : Released in QAD 2012 EE Release
Create financial reports :
With total flexibility in report setup and hierarchy
Locally and globally (even if multiple COA, currencies, and GAAP)
With drill down to source transactions

15. FRW Enhancements in QAD 2013 EE Release
Explore the Proven Power of QAD Enterprise Financials
FRW Enhancements in QAD 2013 EE Release
Include Budgets and Forecasts
Using the existing Enterprise Financials Budgets
Interactive drill-down
Dynamically explore reports : expand/collapse the level of detail to be presented in the report hierarchy
Streamlined screens for setup

16. Explore the Proven Power of QAD Enterprise Financials
Eg. Income Statement Compared With Previous Quarter, Incl. Budget Comparison

17. Eg. Interactive Income Statement With Drill-down
Explore the Proven Power of QAD Enterprise Financials
Eg. Interactive Income Statement With Drill-down

18. Payment Deductions in AR
Explore the Proven Power of QAD Enterprise Financials
Payment Deductions in AR

19. Deductions Handling of customer short payments
Explore the Proven Power of QAD Enterprise Financials
Deductions
Handling of customer short payments
Allows creation of deductions that can be separately approved/rejected and further processed
Two kinds of deductions
Trade promotion related (linked to TPM module)
Standard deductions

20. Processing a Deduction at Payment
Explore the Proven Power of QAD Enterprise Financials
Processing a Deduction at Payment

21. Explore the Proven Power of QAD Enterprise Financials
Deduction Review

22. Deduction Processing Flow
Explore the Proven Power of QAD Enterprise Financials
Deduction Processing Flow
Deduction Creation at payment processing
Deduction Category
Standard
Promotion
TPM Processing
Deduction Review
Deductions
Approved for Credit
Deductions
Normal Customer Invoices
Deduction write off on expense account
Open Item Adjustment
Add/Delete/Modify Details
Reject
Deductions balanced with other open items
Approved Write-Off

23. Explore the Proven Power of QAD Enterprise Financials
Avatax Connector

24. Explore the Proven Power of QAD Enterprise Financials
Avatax Connector
Avalare Avatax Connector to calculate US/Canadian taxes
Available for EE and SE
AvaTax Calc:
Cloud based sales tax service

25. Avatax Connector Avatax Calc: Avatax Certs: Exemption management
Explore the Proven Power of QAD Enterprise Financials
Avatax Connector
Avatax Calc:
Validates and corrects the address—including ZIP code +4
Identifies product taxability
Applies the most current, up-to-date tax rules and regulations
Verifies tax holiday status
Applies sourcing rules (where taxable)
Automatically assigns correct jurisdiction
Provides sales tax calculation for the transaction
Avatax Certs: Exemption management
Avatax Returns: File Forms

26. Explore the Proven Power of QAD Enterprise Financials
Avatax Connector

27. Explore the Proven Power of QAD Enterprise Financials
Avatax

28. QAD Internationalization Update
Explore the Proven Power of QAD Enterprise Financials
QAD Internationalization Update

29. Explore the Proven Power of QAD Enterprise Financials
Traditional Banking 1
Customer
Supplier 3 2

30. Explore the Proven Power of QAD Enterprise Financials
Advanced Banking 1
Customer 2 3
Cash
Collection
Supplier 5 4

31. Currency Enhancements
Explore the Proven Power of QAD Enterprise Financials
Currency Enhancements
More support for statutory currency
More access and visibility of SC
SC stored in Operational AR invoices
Tax amounts in SC on Customer & Supplier Invoice tax tab
Exchange rate control
User control of SC exchange rates in Supplier Invoice
Defaulting from invoice date or invoice posting date (AP)
Based on fulfilment date (tax point date) or invoice posting date (AR)

32. Legal Documents Integration
Explore the Proven Power of QAD Enterprise Financials
Legal Documents Integration
Legal document
Nota Fiscal (Brazil), Remito (Argentina), Guia de Despacho (Chile), Irsaliye (Turkey), Dokumenty Magazynowe (Poland),“Stock Card” (Thailand)
Additional enhancements
Fiscal Account Control of Legal Documents
Electronic Legal Document Inbound/Outbound
Also integrated with
Logistics accounting inbound
Periodic costing
Trailer Expenses in Receiving Flow
ERS

33. Country specific features
Explore the Proven Power of QAD Enterprise Financials
Country specific features
Portugal
Portuguese Decree 363 (2010): All customer invoices require a digital signature
New requirement (2012): Digital signatures are also required on shipping documents

34. Country specific features
Explore the Proven Power of QAD Enterprise Financials
Country specific features
Brazil
Interfacing
Fiscal interface SPED
Accounting interface SPED/FCONT
Mod 3 and Mod 7 legal reports
Taxes
New Tax Methods
Tax ID Federal , state and usage validations
Argentina
Withholding Tax (retenciones)
New calculation algorithms/legal Withholding Tax certificate prints
Interfaces
Fiscal data Interfaces : multiple electronic declarations
Electronic invoicing : export to third party application that handles the declaration to the fiscal authorities
Various legal reports in sales and purchasing

35. Country specific features
Explore the Proven Power of QAD Enterprise Financials
Country specific features
Colombia
Legal reporting
Withholding tax certificates
Additional tax setup and validations
Spain
Modelo 340, also called the “Book of invoices”
Electronic declaration
Periodically provide the tax office with a detailed list of all the invoices issued and received
Modelo 349
A VAT statement listing every transaction related to movements of goods within the EU (European Union), either supply of goods from Spain or purchase of goods from an EU country

36. Country specific features
Explore the Proven Power of QAD Enterprise Financials
Country specific features
France
Déclaration des Echanges de Service (DES)
All European companies subject to VAT declarations have to declare the services delivered to companies in other member states of the European Community
In France this type of declaration has to be delivered in XML format
Hungary
Electronic declaration of Intrastat according to the legally required CSV or XLS format

37. Country specific features
Explore the Proven Power of QAD Enterprise Financials
Country specific features
Italy
Black List report: Lists transactions involving “black-listed” countries
Withholding Tax report and Withholding Tax Certificate report
Libro Giornale: GL transactions using a single numbering sequence
Spesometro audit extract: Reporting of all transactions over 25,000 Euros
Codice Identificativo Gara/Codice Unico Progetto (CIG/CUP): Use of a dedicated bank account for every financial transaction relating to certain government procurements
Germany
GDPdU: Auditor can request access as a user of the application, on paper and electronically
E-Bilanz: Send Balance Sheet and Profit & Loss to the tax authorities in digital form in a prescribed XBRL format

38. Certification for Germany
Explore the Proven Power of QAD Enterprise Financials
Certification for Germany
IDW Auditing Standard 880 (IDW AuS 880)
GoB
Testat
IDW PS 880
QAD EE
2012
Softwarebescheinigung
Wirtschaftsprüfer

39. Demonstration Shared Services

40. What Is Being Worked On (under development, subject to change)
Explore the Proven Power of QAD Enterprise Financials
What Is Being Worked On (under development, subject to change)

41. Closing Masks and Entity Groups (under development, subject to change)
Explore the Proven Power of QAD Enterprise Financials
Closing Masks and Entity Groups (under development, subject to change)

42. Streamlining the Closing Process
Explore the Proven Power of QAD Enterprise Financials
Streamlining the Closing Process
Allowing a more granular closing process that is preconfigured
Closing masks define what daybooks to close
Quickly going through closing stages for multiple entities
Entity groups defining which sets of entities go through a joint closing process
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

43. Explore the Proven Power of QAD Enterprise Financials
Daybook Closing Masks
Extension of the current process for closing entity GL periods in the application
Prevent postings using certain groups of daybooks or daybook groups
Daybook Closing Mask is assigned to an entity GL Period
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

44. Explore the Proven Power of QAD Enterprise Financials
Daybook Closing Masks
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

45. Example Closing Process AR
Explore the Proven Power of QAD Enterprise Financials
Example Closing Process AR
Definition of following daybook masks
Mask AR-001: customer invoices, credit notes, invoice corrections and credit note corrections
Mask AR-002: AR-001 PLUS customer adjustments
Mask AR-003: AR-002 PLUS banking entry/cash entry
The accounting manager applies Daybook Lock by Entity and GL Period
Last day of the GL period: mask code AR-001
First day of the new GL period: mask code AR-002
Second day of the new GL period: mask code AR-003
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

46. Daybook Lock by Entity and GL Period
Explore the Proven Power of QAD Enterprise Financials
Daybook Lock by Entity and GL Period
Choose the closing mask to apply
Transactions belonging to daybooks referenced in closing mask will be blocked
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

47. Explore the Proven Power of QAD Enterprise Financials
Entity Groups
List of entities for which a closing activity is to be performed
A single entity can belong to multiple entity groups
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

48. Explore the Proven Power of QAD Enterprise Financials
Multi-entity Example
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

49. Multi-entity Closing Function List
Explore the Proven Power of QAD Enterprise Financials
Multi-entity Closing Function List
Run closing activities for a specific group of entities
Revaluation simulate
Revaluation post
Daybook lock by entity and GL
Entity GL period lock
Entity GL period report
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

50. Monitoring the closing status
Explore the Proven Power of QAD Enterprise Financials
Monitoring the closing status
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

51. Explore the Proven Power of QAD Enterprise Financials
Multi Currency Support In Fixed Assets (under development, subject to change)

52. Explore the Proven Power of QAD Enterprise Financials
Objective
Enhance QAD Fixed Assets to allow valuations and depreciations in multiple currencies
Support of multiple GAAP’s for the same asset
Use of historical rates for asset acquisition in a different currency
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

53. Solution Define a currency for each fixed asset book
Explore the Proven Power of QAD Enterprise Financials
Solution
Define a currency for each fixed asset book
Support use of historical rates for asset acquisition in a different currency
Define salvage value by asset book
Display book currency values
Reports to show amounts on transaction currency, base currency and statutory currency
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

54. Book Currency Associate a book currency with each asset book
Explore the Proven Power of QAD Enterprise Financials
Book Currency
Associate a book currency with each asset book
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

55. Other enhancements (under development, subject to change)
Explore the Proven Power of QAD Enterprise Financials
Other enhancements (under development, subject to change)

56. Multi Company Journal Entry
Explore the Proven Power of QAD Enterprise Financials
Multi Company Journal Entry
Enhanced Excel integration allowing posting of journal entries to multiple entities from a single function
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

57. Financial Report Writer Enhancements
Explore the Proven Power of QAD Enterprise Financials
Financial Report Writer Enhancements
Further layout enhancements based on usage feedback
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

58. Receiver Matching API Receiver matching on existing invoices
Explore the Proven Power of QAD Enterprise Financials
Receiver Matching API
Receiver matching on existing invoices
Accept tax details
Extra posting lines
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

59. AP Bank Charges: Japan Facilitate agreement on bank charges
Explore the Proven Power of QAD Enterprise Financials
AP Bank Charges: Japan
Facilitate agreement on bank charges
Charges dependent on
Amount
Bank
Branches
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

60. Billing– Japan & Thailand
Explore the Proven Power of QAD Enterprise Financials
Billing– Japan & Thailand
Detailed Statement of grouped AR Invoices
Periodically based on a predefined schedule
Unique ID and due date
Automatic selection based on billing schedule
Invoice
Cred.Note
Prepay. …
Billing
Period 1
Customer Bill 1
Customer Bill 2
Period 2
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

61. Explore the Proven Power of QAD Enterprise Financials
SEPA (TSM, SDD, SCT)
Existing national euro credit transfer and direct debit schemes will be replaced by SEPA Credit Transfer (SCT) and SEPA Direct Debit (SDD)
Extending capabilities in AR and AP area of core financials
“Roadmap Subject to change without notice.   The above is intended for information purposes and should not be incorporated into a contract”

62. Summary Enterprise Financials New in 2013 Internationalization update
Financial Overview and Next Steps
Summary
Enterprise Financials
New in 2013
Internationalization update
Demo Financial Shared Services
What is being worked on

63. Next Steps Attend these related sessions:
Explore the Proven Power of QAD Enterprise Financials
Next Steps
Attend these related sessions:
Drive Your Financial Reporting with QAD Enterprise Financials (Breakout Session V)
Debunking the Upgrade Myth: It’s Easier than You Think (Breakout Session III, watch recording)
From Data to Intelligence (Breakout Session I, watch recording)

64. Questions & Answers René Bergkamp: rbe@qad.com
Explore the Proven Power of QAD Enterprise Financials
Questions & Answers
René Bergkamp:

65. www.qad.com Explore the Proven Power of QAD Enterprise Financials
©QAD Inc. 2013