1. The Faculty Activity Information Reporting Project

2. Objectives
Provide faculty with easy to use tool to document academic activities and generate digital CVs
Provide administrators with web-based reporting for P&T, faculty review, accreditation

3. University of Missouri’s Current Faculty Accomplishment System (a.k.a. FAS)
“Front Page”
Courses
Publications

4. What’s been done (Step 1)
Consulted with campus provosts (UMAOs) & the Intercampus Faculty Council (IFC)
Directed environmental scan of industry

5. Environmental Scan Results
Institutional status
We are not alone in this need
Examples of commercial apps
Activity Insight by Digital Measures
Faculty 180 by Data 180
Research in View by Thomson Reuters
Pricing structures vary
By FTE or by unit

6. What’s been done (Step 2)
Conducted focus groups & generated common themes
Presented findings of needs requested by faculty & administrators to the UMAOs & IFC

7. Focus Groups Conducted two per campus Discussed current state of FAS
faculty and administrative
Discussed current state of FAS
likes and dislikes
Generated common themes
FAS Focus Group Themes
Moving forward
wants, needs and concerns

8. Themes

9. Accountability What is the purpose?
Our department has not accessed FAS in five or six years.
College looks at data but faculty get little feedback.
What are my incentives other than I won’t get my raise?

10. Customization & the User Interface
Doesn’t fit faculty who do clinical teaching and community service.
Our faculty experience frustration from having to choose from fields that are not intuitive and/or applicable.
We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly.
Data entry was time consuming and slow.
There would be a value to have a system that could be customized to fit each department/division/unit.

11. Functionality
The system should be able to import from internal/external databases
Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc.
Output to faculty web profiles.
It must generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV.
It should be able to function as a repository for file storage i.e. pdf, mp3, wav, doc, etc.
A new

12. Desired Features Identified

13. Needs for Faculty Generate Digital CVs Follow P&T workflow steps
Generate Bio Sketches
NSF, NIH, USDA
Import Bibliographic Data
EndNote, Ref Manager, Zotero
Import from External Databases
Scopus, PubMed, etc.
Direct feeds from UM Data
SIS, Grants, etc.
Maintain Document Repository
Syllabi, Recordings, etc.
Auto-generate Web Profiles

14. Digital Curriculum Vitae Example
Set CV reporting range for courses or select all
Output in Word, HTML or PDF
Hyperlinks to take you back to your profile
Use a template or select sections desired for CV

15. Needs for Administrators
Customizable Reporting
Generate & Save Ad Hoc Reports
Accrediting Reports
P&T and Annual Faculty Reviews
Course Data Reporting
Grants & Publication Information

16. What’s been done Assembled a four-campus committee that:
drafted an Request for Proposals (RFP)
reviewed the proposals and vendor demonstrations
made a recommendation
Vetted recommendation with the IFC, UMAOs and general officers
Identified an IT project manager
Identified a project “champion” for each campus

17. (timeline subject to change)
What’s left to do
Phase-In Implementation – Fall 2013 & Spring 2014
Full Implementation – Summer 2014 & Fall 2014
(timeline subject to change)