1. Creating and Editing a Worksheet1
Creating and Editing a Worksheet

2. What is a Spreadsheet? Think of EXCEL as a word processor for numbers.
Spreadsheet is the “document”.
The first was Visicalc – 1979.
EXCEL is Visicalc’s great, great, grand child!

3. Objectives Create new worksheets. Enter and edit data.
Modify column widths and row heights.
Use proofing tools.
Copy and paste cell contents.

4. Objectives Create formulas. Insert and delete rows and columns.
Format cells and cell content.
Hide and unhide rows and columns.
Create a basic chart.

5. Objectives Format values as a date. Preview and print a worksheet.
Display and print formulas.
Change worksheet orientation and scale content.

6. Concept Preview Data AutoCorrect Column Width Spelling Checker
Thesaurus
Range
Formula

7. Concept Preview Relative Reference Function Recalculation Alignment
Row Heights
Number Formats

8. Developing a Worksheet
Worksheet development consists of four steps
Planning
Entering and editing,
Testing
Formatting
The objective is to create well-designed worksheets that produce accurate results and are clearly understood, adaptable, and efficient.

9. Creating and Exploring a Workbook

10. Creating a Workbook

11. Creating a Workbook continued

12. Exploring the Workbook Window

13. Moving around the Worksheet

14. Shortcut Keys to Navigate a Worksheet

15. Saving, Closing, and Opening Workbooks

16. Saving a Workbook File Click in the Quick Access Toolbar
in the File tab.
The keyboard shortcut is CTRL + S.

17. Opening and Closing a File
Opening a File
Click the File tab to open Backstage and choose Open.
The keyboard shortcut is CTRL + O.
Closing a File
Click the File tab to open Backstage and choose Close.
9/18/2018
Sample footer text

18. Copying and Pasting Cell Contents

19. Copying Data

20. Pasting Data

21. Concept 1: Data
Basic information or data you enter in a cell can be text, numbers, dates, or times.
Text entries can contain any combination of letters, numbers, spaces, and any other special characters.
Number entries can include only the digits 0 to 9 and any of the special characters + − ( ) , . / $ % ? = .
Number entries can be used in calculations.
Text and number entries generally appear in the cell exactly as they are entered.
However, some entries such as formulas direct Excel to perform a calculation on values in the worksheet.
In these cases, the result of the formula appears in the cell, not the formula itself.

22. Concept 2: AutoCorrect
Makes basic assumptions about the text you are typing
Automatically corrects the entry
Automatically corrects many common typing and spelling errors
Makes corrections by:
Checking against a built-in list
Looking for certain types of errors

23. Concept 3: Column Width
Size of column controls the amount of information displayed in a cell
If text larger than the column width is entered in a cell, data may not be fully displayed.
Column width can be adjusted using the mouse, using the AutoFit feature, or set to an exact value

24. Concept 4: Spelling Checker
Proposes the correct spelling for:
Misspelled words
Duplicate words
Capitalization irregularities
Compares words to the main dictionary
Custom dictionary, if one exists

25. Checking Spelling

26. Concept 5: Thesaurus A reference tool that provides:
Synonyms
Antonyms
Related words for a selected word or phrase
Helps to liven up documents by adding interest and variety to the text

27. Concept 6: Range
A selection consisting of two or more cells on a worksheet.
The cells in a range can be adjacent or nonadjacent.
An adjacent range is a rectangular block of adjoining cells.
A nonadjacent range consists of two or more selected cells or ranges that are not adjoining.
A range reference identifies the cells in a range.
A colon is used to separate the first and last cells of an adjacent range reference.

28. Concept 7: Formula
An equation that performs a calculation on data in a worksheet
Always begins with an equal sign (=)
Formulas use arithmetic operators (+, -, /, *, %, ^)
Calculated result is a variable value
Follows the order of operations, except where overridden by parentheses

29. Concept 8: Relative Reference
A cell or range reference in a formula whose location is interpreted in relation to the position of the cell that contains the formula
When a formula is copied, referenced cells automatically adjust to reflect the new location

30. Concept 9: Function Function is a prewritten formula
Performs certain types of calculations automatically
Function name identifies the type of calculation to be performed
Argument is the data the function uses to perform the calculation
=NOW()

31. Concept 10: Recalculation
When a number in a referenced cell in a formula changes, Excel automatically recalculates all formulas that are dependent upon the changed value.
One of the most powerful features of electronic worksheets.

32. Concept 11: Alignment
Settings allow you to change placement and orientation of the entry in a cell.

33. Concept 12: Row Height The size or height of a row measured in points.
Default height is points.
Can be changed manually or set to a specific value

34. Concept 13: Number Formats
Number formats change the appearance of numbers
Does not change the way the number is stored or used in calculations
Default number format is General
Other formats include:
Accounting, Currency, Date, Time, Percentage, Fraction, Scientific, Custom

35. Cool Things You Can Do!

36. Recalculating the Worksheet

37. Inserting Rows

38. Deleting Columns

39. Changing Row Height

40. Indenting Cell Content

41. Merging Cells

42. Changing Fonts and Font Sizes

43. Applying Text Effects

44. Clearing Formats

45. Using Format Painter

46. Hide and Unhide Rows and Columns
Open the
drop-down menu in
the Cells group and
select Hide & Unhide.

47. Formatting Values as a Date

48. Documenting a Workbook

49. Documenting a Workbook

50. Previewing and Printing a Worksheet

51. Previewing and Printing a Worksheet

52. Displaying and Printing Formulas

53. Changing Page Orientation and Scaling Content

54. Exiting Excel

55. Exiting Excel Click Close in the application window title bar.
The keyboard shortcut is CTRL + Q.
If you try to close without saving your work, Excel displays a warning
Excel saves the file with location of the cell selector