1. SCSEP’s New Tool for Calculating Enrollment and Spending
Go Figure
SCSEP’s New Tool for Calculating Enrollment and Spending
April 6, 2009

2. Presentation Slide Area
Attendee List
Presentation Slide Area
Chat Room
Presentation Slide Area
Status Options

3. Submitting Questions
Chat Room
Enter questions into the Chat Room (located in lower left corner of the virtual classroom).
To submit a question or comment, type the question in the text box and click the arrow button.
Your name, the text “(Submitted Question)” and your question will appear in red on your screen, indicating successful submission.
Questions are directly transmitted to presenters – other participants will not see your questions.
Text Box
Arrow Button

4. Practice
In the chat room, please type the name of your organization, your location, and how many people are attending with you today.

5. Webinar Resources:
Recordings available within 2 business days after the event.
All resources are posted under the…

6. Presenters
Presenter:
Bennett Pudlin, Charter Oak Group
Moderator:
Judith Gilbert,
SCSEP National Office

7. ‘What If?” enables grantees to:
Go Figure!
‘What If?” enables grantees to:
Determine how much Recovery Act funding they are likely to spend at any level of enrollment for:
A single quarter
Total grant (five quarters)
See the number of participants remaining at the end of the Recovery Act grant

8. Go Figure!
In the regular SCSEP grant…
Funding and enrollment are continuous from year to year
With no exits or enrollment, the cost per participant will support each slot for the entire year

9. Go Figure!
In the Recovery Act grant…
No carryover participants
New enrollees have heavy attrition in the first three quarters
Funding ends June 30, 2010
Unique situation

10. Go Figure!
The tool’s formulas account for:
Attrition rate of new enrollees
Average duration for continuing and newly enrolled participants per quarter
Average cost per participant

11. Go Figure!
How to customize the tool:
Grantee must enter the amount of its Recovery Act grant (Note 1)
Grantee must enter modification factors for PYs 2008 and 2009 (Note 6)
The tool uses nationwide average attrition and duration rates – grantee may want to change them (Note 4)

12. Grantees must not change fields regarding:
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What NOT to customize:
Grantees must not change fields regarding:
Note 5 (cost per day)
Note 3 (Recovery Act spending by quarter)

13. Go Figure! How to use the tool
Grantees can enter any number of enrollments into the yellow fields for each quarter (Note 2)
Adjust the number of enrollments per quarter until you have spent all the grant money
Experiment with different approaches to ramping up and down

14. Even distribution of enrollments across all 5 quarters (current):
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Scenario 1:
Even distribution of enrollments across all 5 quarters (current):
77 new enrollments
53 participants in the program on June 30, 2010

15. Frontload - all enrollments in Q4 PY 2008
Go Figure!
Scenario 2:
Frontload - all enrollments in Q4 PY 2008
49 enrollments
21 participants remaining on June 30, 2010

16. Backload – all enrollments in Q4 PY 2009
Go Figure!
Scenario 3:
Backload – all enrollments in Q4 PY 2009
279 participants
257 participants remaining on June 30, 2010

17. Go Figure!
Why enroll participants ASAP?
Spend the dollars for intended purpose
Lessen the participant recruitment burden
Minimize Recovery Act participants remaining at the end of the grant

18. Go Figure! Update with actual expenditure data
Reduce the total amount of the grant by the amount spent in first quarter
Enter 0 into the enrollment field for the quarter
Adjust enrollment levels for remaining quarters to spend remaining Recovery Act funds
Make adjustments for each quarter as expenditures become known

19. Go Figure!
Caution
The tool is just a planning guide
Many factors can cause actual spending to differ from the tool’s projections
Monitor spending closely and adjust enrollment targets each quarter

20. Please enter your questions into the Chat Room!
Question and Answer Period
(ADVANCE SLIDE)
Please enter your questions into the Chat Room!

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24. THANKS!