1. Understanding and Achieving Performance Measures
Timing is Everything!

2. Tracking Outcomes—by the Quarter
When tracking your outcomes, timing is very important.
Performance Measures must be met during specific quarters, based on the entry and exit date of each student.
Recidivism, Literacy and Numeracy Gains, Degree or Certificate, Placement, and Retention—let’s look at when they are measured.

3. Tracking Outcomes The timeline below shows:
YouthBuild Program – the length of a program varies
Exit Quarter – the quarter in which student exits program
Follow-up Period – the next 3 quarters
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START

4. In the past, HUD grantees measured their outcomes at exit.
DOL measures outcomes over a longer timeframe.
Some measures may not count until the end of the third quarter of follow-up.
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
DOL goals measured

5. Measured one year from start date
DOL PERFORMANCE MEASURE
Recidivism
Applies only to students who enter as youth or adult offenders.
A student who has parole/probation revoked or is convicted of a new offense within one year from the Enrollment Date increases your recidivism rate.
A student who is arrested or convicted for the first time while in the program will not be counted as part of the program’s recidivism rate
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
Recidivism
Measured one year from start date

6. Measured one year from start date
DOL PERFORMANCE MEASURE
Literacy & Numeracy Gains
Applies to students who are Basic Skills Deficient (below 9th grade level) in math, writing or literacy
Students must take at least one Basic Skills test within 2 weeks of enrollment (or use a score that is up to 6 months old)
Students must raise one level in math, writing or literacy within the first year
Grantees must use only Department of Education approved basic skills tests
Gains of students who exit unsuccessfully can only be counted if achieved before the exit date
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
Literacy & Numeracy
Measured one year from start date

7. Degree & Certificate Attainment
DOL PERFORMANCE MEASURE
Degree & Certificate Attainment
Students can earn a degree or certificate at any point while active in the program.
Successful exits are allowed 3 quarters after Exit Quarter to obtain degree or certificate
Unsuccessful exits must obtain a degree before exiting to be counted
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
Student 1: Exits April 1
Student 2: Exits June 15
Both students have until March 31st to get a degree or certificate

8. Placement in Education or Employment
DOL PERFORMANCE MEASURE
Placement in Education or Employment
The exit quarter determines when a placement must be attained.
Student must be placed or still in a previous placement within the 1st quarter of the Follow-up period
Measure counts any one day of placement within the 1st quarter of the Follow-up period
Only successful exits can be placed
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
Student 1: Exits April 1
Student 2: Exits June 15

9. Student gets placed May 3
DOL PERFORMANCE MEASURE
Placement in Education or Employment (continued)
While a student may get placed IN the Exit Quarter, it doesn’t count unless they are still placed on the first day of the first quarter following
The student may be placed in one job/education program in the Exit Quarter and another in the 1st Quarter of Follow-up
YOUTHBUILD PROGRAM
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START
For original placement to count, student must retain placement into the first quarter of Follow-up
Student gets placed May 3

10. Retention of Placement
DOL PERFORMANCE MEASURE
Retention of Placement
Student must be placed (education or employment) in Quarter 1 after exit and retained in Quarters 2 and 3
The original placement does not have to be the same as Quarters 2 and 3.
It does NOT count as soon as they have a quarter with no placement
YOUTHBUILD PROGRAM
Goal: All students placed in 1st Quarter, also have placement in 2nd and 3rd
EXIT QUARTER
FOLLOW-UP Q1 Q2 Q3
START

11. Follow-Up Overview Only successful exits require Follow-Up
Follow-Ups must be entered in the MIS for the first three quarters after the exit quarter
Stay in frequent contact with students in order to ensure continued success
During the Follow-Up period you will be tracking outcomes and supportive services

12. Tracking Outcomes Review
Each student’s outcomes are tracked based on his/her enrollment date and exit quarter.
The timing of enrollment, exit and achievement affects your ability to meet your performance goals.
In order to accurately report outcomes, you must build solid policies and procedures that align program practice and data management.

13. Exit Students
After a student leaves your YouthBuild you should exit the student from the MIS
There are three types of exits
Successful
Unsuccessful
Exit for Other Reasons

14. Exit Students Successful exit standards are determined by YOU
You need an exit policy that allows you flexibility to meet the needs of individual students
It may take some students longer than others to meet your requirements and be ready for placement
Graduation and Exit are not always the same date
An internship is a service
Subsidized employment is a service

15. Continually Review QPR
Review QPR to check data entry and gauge progress towards goals
Don’t wait until the day the QPR is due to check your data
Data checks are built into every step

16. Help! MIS HelpDesk 866-680-0855 or email missupport@youthbuild.org
Community of Practice