1. Gift Entry and Processing
How to Better Steward Your Resources

2. Presenters Seattle’s Union Gospel Mission Elizabeth Horton
Gift Processing Director
Charry DeAndres
Gift Processing Manager
Aqubanc, an MPower Product Partner
Jim Cowen, CEO

3. Objectives To describe image-based system To share SUGM experience
To present demo of the system

4. Topics Involved:
Why SUGM decided to replace manual operations
Major changes involved (Work routines/Reply Devices)
Benefits
How does data get into MPX (Demo)
How checks are deposited (Demo)
Summary and Recommendations for other MPX Users

5. SUGM Replaced Manual Operations
The increased speed, efficiency and accuracy provided by the image-based system translate into time and cost savings, improved customer service, and increased user satisfaction.
Features
Same Day Deposits
Online access to images, deposits and reports
Ability to capture reply devices and import data into MPX
Multi-level security access

6. Major Challenges/Changes:
Work Routines
Reply Devices

7. Work Routines Manual Operations vs. Image-based System
1. Hand Sort Mails
2. Run 2 Batch Tapes
3. Manual Gift Entry (MPX)
4. Checks deposited Physically
5. Documents retained for 1 year
Assign batch number in MPX
Checks endorsed manually
1. Mail Opener Sorter Machine
2. Batch Listing
3. Scanner captures
4. Deposit sent electronically
5. Digital Image Archive
Opens/extracts mail
Counts total mail processed
Conveyor/Stacker Holds about 1000
Checks and Reply/Response Devices
Edit and Verify
Extract Files (Import to MPX)
No endorsement necessary

8. Processing Time Comparison
Manual Operations vs Image-based System
10-15 minutes per batch 5-7 minutes per batch
5-6 batches per hour batches per hour

9. Reply Devices Font type and Font size
“consistent”
RD must be
Font type and Font size
- OCR : OCR-A, 10 point font, black
The X and Y coordinates for the OCR line
Set the code to print an exact amount of space from the left side of the RD whenever possible.
- Optimum would be ½ inch from left edge
¼ inch from top and bottom of codes/fields
The Distance between codes/fields
Set the number of spaces between codes/fields to be the same every time
- 1 to 2 spaces

10. Example (Good)

11. Example (Bad)

12. Example (In-House)

13. BENEFITS:
Faster access to your money
Make fewer trips to the bank (Cash Only)
Productivity
Faster receipting of gifts
Easy to install and use
Historical data at your fingertips (paperless)

14. DEMO
How does data get into MPX
How checks are deposited

15. Questions
Thank you.
©9/25/2008 Seattle’s Union Gospel Mission and Aqubanc, LLC | All rights reserved | |