1. College of Arts & Sciences Student Activity Fee Review Process For FY 2018 Budget
Presented by: Sheadrick Stevenson
October 2016
Last updated: 2/21/17

2. Agenda Welcome Student Activity Committee Members
How to Complete Your Budget Request Form
What the Committee is Looking For
Student Activity Fee Guidelines and Overview
Rules to Spending
Spending Funds
Vendor List
Monthly Expenditure Review
Deposits
Social Media Web Pages
Questions

3. Student Activity Fee Committee
Annette Cash, Chair, Faculty
Anjelica Guerrier, Student
Michael Vo, Student
Arielle B Melville, Student
Morgan S Smith, Student
Bailey Fairbanks, Student
Olesya Sarajlic, Student
Dan Abitz, Student
Olga Glebova, Student
Don Gamage, Student
Tolulo Funso, Student
Jessica A Adiyiah, Student
Katelyn Downey, Student
Lauren R Roberts, Student

4. Completing Budget Request Form
The portal will open to begin submitting your budget request on the first business day in February.
The deadline to submit your request is on or before February 28th.
Please see link below for instructions

5. What the committee is looking for
Complete application
Professional Presentation
Spending
Growth
Active members
Activities
Additional revenue
Collaboration

8. Rules to Spending Funds
No alcoholic beverages can be purchased.
Purchase of food for meetings can not exceed 10% of the organizations account balance. This does not apply to events or organization activities.
Example:
GSU SAF Award $1000
Organization contribution $2000
Total for Org. Account $3000
Total amount allowed for food is $300 for meetings only.

9. Spending Funds Contact your Business Manager for assistance with:
Purchase Order Requisitions
Payment Request Forms
Actual Drilldown Report
Reimbursements
Please attach all original receipts.
For meeting expenses please attach:
Attendance sign in sheet.
Flyers of the event or agenda.

12. Monthly Expenditure Review
Please review your organization’s monthly expenditures at the end of each month. By reviewing your monthly expenditures you can immediately identify any errors that may have occurred.. You will be notified when each month accounting books close. Please see your Business Manager for a copy of your Actuals Drilldown Report after the month closes.

13. Deposits Know your organizations Speed Type.(account number)
Contact the Business Manager of your organization for assistance.
Your Business Manager will complete the GSU deposit form for proper credit of funds to your organizations account. The revenue account number is
Once your deposit has posted the Business Manager will then contact the Arts & Sciences Administrative Services Accountant to increase your budget by the amount deposited.

14. Social Media Web Pages
Please visit the university’s social media web page for guidance on what is allowed at  
Questions should be directed to University Relations at or
Please contact Rene Mondy at to reserve the Information Booth on the second floor of Langdale Hall to promote upcoming events.

15. Contact Information
If there is a change in President or Advisors of your organization, please contact your Business Manager and the Administrative Services Accountant as soon as possible. Shanetha Dugger Accountant II Langdale Hall, Suite

16. Questions & Answers