1. Discussion on How to Best Leverage Available Public Reporting
2018 Guided Pathways Institute, March 2, 2018
Your MI School Data:
Discussion on How to Best Leverage Available Public Reporting

2. Presentation Agenda CEPI & MI School Data Overview
Michigan State Longitudinal Data System
Postsecondary Data Collections
Public Postsecondary Reporting
How many students enroll into my college?
How many students transferred into my college?
How many students transferred out of my college?
How are they doing?
How many students are earning successes in my college?
How long do they take to earn degrees?
Secure Postsecondary Reporting

3. About the Center for Educational Performance and Information (CEPI)
CEPI is a division of the State Budget Office at the State Of Michigan
Established in 2000, CEPI is responsible for collecting, securely managing, and reporting education data in Michigan. CEPI started collecting postsecondary data in 2011.

4. Connecting the Data with UIC
CEPI has assigned any student receiving educational services in Michigan a unique identification code (UIC)
All student and accompanying data is submitted to CEPI with the UIC
If a high school participates with E-Transcript, all transcripts sent to a college or university will include the UIC

5. Connecting Early Childhood, K-12, Postsecondary and Beyond – Michigan Longitudinal Data System
With common data definitions/standards, CEPI is able to connect different data sources – whether or not they are collected by CEPI – and allow for powerful reporting
POVERTY
ABSENTEEISM
SPECIAL EDUCATION
CHARTERS
GENDER
GRAD RATE
COLLEGE CREDITS EARNED
RACE
SCHOOL FINANCE
COLLEGE ENROLLMENT
AVERAGE WAGE
SAT SCORES
EARLY CHILDHOOD PROGRAM
COLLEGE DEGREES
CAREER & TECH ED
TEACHER
M-STEP SCORES
SCHOOLS OF CHOICE
STUDENT MOBILITY

6. Michigan Data Sources for Postsecondary Reporting
Student Transcript Academic Report Repository (STARR)
Postsecondary data managed by CEPI - works with participating IHEs to define collection to meet legislation and reporting requirements
Michigan Student Data System General Collection (MSDS)
K-12 data managed by CEPI – some reports will include information about Early Middle College program participation and exit status and demographic information from last known high school
Assessment scores and CTE program information available from the Michigan Department of Education

7. External Data Sources for Postsecondary Reporting
National Student Clearinghouse (NSC) StudentTracker
Postsecondary data – CEPI sends all high school graduates, current high school students, and any student reported in STARR for matching
Integrated Postsecondary Education Data System (IPEDS)
Postsecondary data – CEPI incorporates IPEDS entity information for NSC colleges and university and CIP naming conventions

8. MI School Data (mischooldata
MI School Data (mischooldata.org) is Michigan’s official public portal for education data that houses 100+ educational reports
The majority of CEPI’s postsecondary reporting is published on MI School Data and continues to be one of MI School Data’s most visited subject matters

9. Postsecondary-related data under Postsecondary
Downloadable data files and Student Pathways under Other & Data Files

10. MI School Data Report Features
takes you to the Report Settings where you choose desired location, school year, and more
, when available, lets users compare to another location
lets you download report data in csv and/or PDF format
offers a shortened URL that will save your Report Settings and allow you to share on social media
contains information about the report

11. MI School Data Report Features
toggles between two different ways to view the data
view shows selected school year in detail
view shows the last five school years
view shows selected location in comparison to statewide
Data tables almost always accompany each chart

12. How many undergraduate students are enrolled?

13. Has my student population changed over the last 5 years?

14. How many college transfers occur in/out of MI community colleges?

15. Who transferred out of my college?

16. How long does it take for students to earn a successful outcome in MI community college?

17. What successful outcomes are MI community colleges attaining?

18. Which high schools’ classes of 2016 immediately enrolled into my CC?
IHE
ISD
District
School
HS Grad Year
Total Graduates
Enrollment Within
Total Enrolled
Macomb Community College
Macomb ISD
Warren Consolidated Schools
Warren Mott High School
383
within 0-6 months
158
Sterling Heights Senior H.S.
339
130
L'Anse Creuse Public Schools
L'Anse Creuse High School
347
128
Fraser Public Schools
Fraser High School
327
118
Utica Community Schools
Adlai Stevenson High School
585
208
Chippewa Valley Schools
Dakota High School
644
226
L'Anse Creuse High School - North
414
145
Anchor Bay School District
Anchor Bay High School
443
153
Cousino Senior High School
314
102

19. Student Pathways Data Files
Student Pathways allows secondary K-12 and postsecondary staff to see individual-level college transcript and K-12 data under the guidance and compliance of the Family Educational Rights and Privacy Act (FERPA)
Student Pathways are downloadable SECURE data files
These data files contain information on postsecondary students who
Attended a public Michigan high school starting in Fall 2004 OR
Attended a Michigan community college or university that reports to STARR starting in the school year

20. How can I determine if I can get secure access to MI School Data?
Portions of MI School Data are restricted or suppressed
To start, you must be employed with a school, district, ISD, community college or university partnered with STARR, or be an agent of any of the above
Your reason for requesting access must be FERPA-compliant
MI School Data and CEPI do not handle individual user accounts; contact your entity’s Secure Login Authorizer available under HELP

21. Accessing Student Pathways1 2 3
1) Log in, 2) Navigate to Student Pathways, 3) Search by MI College

22. Check Your E-Mail For Downloadable Files

23. Basic Student Data File– Focus on Sarah*
*Identity has been masked
Basic Student Data File– Focus on Sarah*
UIC
YEAR_SESSION
IHE_NAME
IHE_ENROLLMENT_STATUS
IS_DEGREE_
SEEKING
IHE_CUMULATIVE_GPA
ACT_MATH_
BENCHMARK
MME_MATH_PROF
HS_EXIT
_DATE
HS_GRAD
_STATUS
Sarah
2009/2010 Other
Oakland Community College
Half-time Y
6/1/2011
On-Track Graduated
2010/2011 EarlySummer
Degree 4
2010/2011 Fall
Non-Degree
2010/2011 Winter
2011/2012 EarlySummer
3.99
2011/2012 Fall
2011/2012 Other
Full-time
2011/2012 Winter
2012/2013 Fall
3.97
2012/2013 Spring
Walsh College of Accountancy And Business Administration
2013/2014 EarlySummer
2013/2014 Fall
2013/2014 Other
Less than half-time
2013/2014 Spring
Sarah graduated from high school on June 1, She performed well on her state assessments, meeting both ACT and MME mathematics benchmarks
She took postsecondary classes while still in high school in 2009/10
She was mostly non-degree seeking and had attended at a half-time rate (enrollment status available from NSC)
At Oakland CC, she maintained a near 4.0 GPA up until Summer 2013 (GPA available from STARR Only)
She enrolled in Walsh College of Accountancy and Business Administration in Fall 2013 and completed her postsecondary education in Spring 2014

24. Courses File– Focus on Sarah*
*Identity has been masked
Courses File– Focus on Sarah*
UIC
YEAR_SESSION
COURSE_SUBJECT
COURSE_TITLE
NUMERIC_GRADE
Sarah
2009/2010 EarlySummer
Oakland Community College
ACC
Accounting Procedures 4
2010/2011 EarlySummer
PSY
Introduction to Psychology
HIS
World Civ From Modern Era
MAT
Intermediate Algebra
ENG
Composition I
2010/2011 Fall
FSH
Foundations of Humanities
2010/2011 Winter
PER
Bowling
2011/2012 EarlySummer
BUS
Business Law II
3.7
ECO
Economics II
Professional Communication
Statistics
2011/2012 Fall
Economics I
Composition II
Principles of Financial Acctg
Introduction to Business
POL
American Government
2011/2012 Winter
Principles of Managerial Acctg
MKT
Fund Marketing Theory/Practice
Business Law I
Principles of Management
Psych Organizational Behavior
2012/2013 Fall
Payroll Accounting
CHE
Introductory Chemistry
CNS
Career Portfolio Development
Cost Accounting
2013/2014 EarlySummer
Physical Well-Being Modern Soc
Course data is only available from Michigan community colleges and universities that submit to STARR
Of her Oakland CC coursework, I see that she nearly aced all of her classes
Judging by the course titles and the course subject codes, she focused on math, accounting, business, and psychology courses.
Her transcript is fairly focused on an area that seems prime for a transfer to Walsh College of Accountancy and Business Administration
She found some time for a one-off class – Bowling 

25. Programs and Awards Files– Focus on Sarah*
*Identity has been masked
Programs and Awards Files– Focus on Sarah*
Secondary CTE Programs
No data available
Programs and Concentrations
UIC
YEAR_SESSION
IHE
PROGRAM_NAME_1
Sarah
2011/2012 Fall
Oakland Community College
Business Administration - Concentration in Accounting
2011/2012 Winter
Business Administration
2012/2013 Fall
2013/2014 EarlySummer
General Studies
Awards, Degrees, Certificates
UIC
IHE
AWARD_LEVEL_1
AWARD_DATE_1
AWARD_DESCRIPTION_1
PROGRAM_CIP
Sarah
Oakland Community College
Associate Degree
12/17/2012
ASSOCIATE IN BUSINESS ADMIN
Walsh College of Accountancy And Business Administration
Baccalaureate Degree
9/1/2014
BBA
For Sarah*, you can easily follow her postsecondary pathway to success. When looking at more students, you can start identifying patterns regarding how students are being successful.

26. What’s Next for MI School Data?
Along with data refreshes, MI School Data makes steady enhancements and builds new reports
postsecondary data public on March 14, 2018
Add Race/Ethnicity, Gender to Postsecondary Success Rates –May 2018
Community Colleges Tuition and Fees – July 2018
Updating Workforce Reports with full WLDS Database – July 2018
MI School Data Redesign –
MI School Data keeps track of on our Report Calendar found in the HELP section

27. Presenters’ Information
Rachel Edmondson, Adult Learner Data Specialist
Kelsey Heckert, MI School Data Analyst
For general questions or comments, contact the CEPI Help Desk
If you’d be open to providing feedback on new or existing reports on MI School Data, please stop by and let us know what topics you’re interested in!