1. New Business Processes
Classification Review Process changes
PDF Documentation – standard business documentation
Auditing Process
If questions contact us:
Steve Drews
Jennifer Mitts

2. UHR Revised Classification Review processes~ July 1,2006
New Business Processes
~ HR approval for creating newly slotted jobs - continues
~ FLSA compliance review when incumbent involved in exemption status change from non-exempt to exempt - continues
~ When for posting purposes a unit maps a vacant position from a non-exempt job code to an exempt job code - continues
~ Available UHR guidance and consulting role - continues
~ Planned Reviews – post audit cycle – new
~ Establish Classification Advisory Group – new
~ Position review List – new
UHR Revised Classification
Review processes~ July 1,2006
PDF documentation as standard business practice 2

3. Classification Review: Position Review List
NEW - Position Review List … a unit check point
“Watch” list – currently 49 job codes and 10 career families
Could be on “cusp” for FLSA
Leveling issues in application
Calibration sensitive
Increased probability of audit
New job codes added or deleted as needed

4. UHR Classification Review
Unit Posting
Submit PDF Required
Unit Accountability
VACANT POSITION:
No job code change to mapping of vacant position
Mapped to different job code and no change in exemption status
NEWLY CREATED POSITION:
Mapped to an existing job code; no slotting required
No UHR Classification Review required
Guiding Steps:
 Maintain current PDF documentation
 Follow Mapping Principles
 Review “watch list” on web
 HR consulting available

5. UHR Classification Review
Unit Posting
Submit PDF Required
Unit Accountability
VACANT POSITION: Creation of new slotted job code
VACANT POSITION:
Mapped to different job code resulting in exemption change from
a non-exempt status to an exempt status
Yes
UHR Classification Review required in both situations
 Unit works with HR rep to determine if slotted job code is needed
 Unit needs to notify and work with HR rep prior to posting – when changing the job code of a vacant position from non- exempt to exempt
 Provide current PDF documentation

6. UHR Classification Review
Submittal Form for Job Code Changes
Submit PDF Required
Unit Accountability
If No change in exemption status for incumbent
If Change in exemption status for job incumbent results in change from non-exempt to exempt status
If unit is requesting
new slotted job code No
UHR Review required
Yes
UHR Review
required
Guiding Steps:
Maintain current PDF documentation
Follow Mapping principles
Follow working title guidelines
Consulting with UHR rep
Provide PDF documentation for classification review

7. Classification Review: Useful Guides
Push Technology
Monthly Tracking reports
C-tools
Job Code Changes
CSP Unit Readiness folder
Website Access
Position Review “Watch list”
Mapping and working title guidelines
Regental Listing
PowerPoint Training material
Consulting
EPC’s
HR Rep
Compteam

9. Classification Review: Going Forward
UHR Classification Committee
Participants (6-8) selected for deep expertise and knowledge of classification framework and campus mapping
Provide strategic advice to UHR in the maintenance and on-going development of the mapping framework
Provide guidance in the consistent application of the mapping framework across campus
Engage expertise from special interest groups (such as career family or career band interest groups)
Assist in formation and guidance of small audit review teams
Evaluate effectiveness of audit process
Interaction with other campus groups
Role of Group
Support cross unit engagement in post auditing process
Identify and charge communities of interest
Connecting units at sub group level – special interest communities
Identify best practice units as partners
Provide advise and recommendations regarding mapping framework design, application and maintenance 9

10. Post Audit Process ….. √ Review job code transactions
√ Review “Watch” list:
Position Review list as check point
Identify frequently used positions for auditing
Audit review process will:
Use the Classification Committee to assist selection:
positions and classifications for audit review
Establish small audit working groups for review/audit process
Require PDF as standard documentation for all audits
Report out recommendations to UHR for unit consultation and action
Define and establish timeframe for completing audit review and
reporting back to units

11. Next Steps for Units
Clarify roles relative to classification activity within your unit as stabilization period comes to a close
Document unit standards for mapping
Educate your unit about new business processes
Identify who should be converted/added from the URC e- mail group and C-Tools site to the Classification System Update group/C-Tools site
Consult with your HR Rep on unit-specific needs