1. Elite Athletes’ Briefing
Wednesday 28th February 2018
Elite Athletes’ Briefing

2. Briefing Agenda Welcome and introductions Competition jury
Schedules and timetables
Check-in and procedures
The course
Post-race procedures
Weather forecast

3. Welcome and Introduction
Shin Otsuka, ITU Vice President
Ahmed Nasser, ITU Executive Board Member
Kris Gemmell, ITU WTS Manager
Thanos Nikopoulos, ITU Team Leader
Howard Vine, ITU Technical Delegate
Dirk Bogaert, ITU Head Referee Men
Sarah Taylor-Hough, ITU Head Referee Women
Dr. Charl Carstens, ITU Medical Delegate
Gary Marescia, LOC Race Director

4. Competition Jury Thanos Nikopoulos (GRE) - ITU Representative
Howard Vine (GBR) - Chair
Shin Otsuka (JPN) - ITU Vice President
Thanos Nikopoulos (GRE) - ITU Representative

5. Schedule and Timetables
Wednesday
18:30 Race pack pick-up
Your race package includes:
Helmet stickers (3x)
Bike sticker (1x)
Body decals (4x) – both arms and both legs
+ Accreditation card: give access to the athlete’s lounge on race day
20:00 Welcome drink at the Crowne Plaza Hotel; Stills Bar

6. Schedule and Timetables
Thursday
10:00 – 13:00 Athletes Lounge Open
Please report to the athletes’ lounge before the familiarization
10:30 – 11:00 Bike Course familiarisation
11:30 – 12:30 Swim Course familiarisation.
All the bikes should remain in the Athlete’s Lounge área whilst swimming. This will be a secure area.

7. Schedule and Timetables
Friday ELITE MEN
12:00 – 13:00 Athletes lounge check in
12:30 – 13:15 Transition Area check-in
12:30 – 13:15 Swim warm-up
13:29 Athletes’ presentation
13:36 Elite Men Start
14:45 Medal ceremony after finish

8. Schedule and Timetables
Friday ELITE WOMEN
14:00 – 15:00 Athletes lounge check in
14:30 – 15:15 Transition Area check-in
14:30 – 15:15 Swim warm-up
15:29 Athletes’ presentation
15:36 Elite Women Start
16:45 Medal ceremony after finish

9. Transportation
Elite Familiarisation – Thursday 1st March - Shuttles will be arranged from official hotels to the race village departing 1hr before the familiarisation at 9:30am. Return shuttles from the race village to the official hotels will run from 12:30-13:00
Race Day – Friday 2 March - Shuttles will be arranged from official hotels to the race village departing 11:30. Return shuttles from the race village to the official hotels will run from the end of the event

10. Access to the Venue

11. Check-in Procedures Bike check – on entering Athletes’ Lounge area
Refer to 5.2 in competition rules
- Helmet check
- Handlebars with clip-ons
- Bike frame
- Saddle position (-5cm≤ Men -2cm≤ Women) exceptions here:
- Wheels (non authorized UCI wheels rule)
Spare wheels to be checked in & taken to wheel station by the coach
- Disc brakes are now legal and spare wheels with disc brakes may be placed at the team wheel station however they are not allowed in the neutral wheel station
- Technological fraud check

12. Check-in Procedures Athletes’ Lounge
Uniform and gear check (name, country, logos, ITU logo, zippers, race caps) – photos will be taken of each uniform.
Wearing a different uniform during the race = DSQ
Body marking check (both arms and both legs, 33 vs )
Swim cap distribution
Athletes wishing to wear a swim cap under the ITU cap must bring it for inspection at this check in
(NOTE: only plain non-branded caps allowed)
Timing chip distribution (2 timing chips, one for each ankle) 33

13. Check-in Procedures Transition Area
Helmet on bike – Ensure it is unfastened in transition.
Glasses on bike
Water bottles on bike
Running shoes go outside your box
Return your non-competition gear to the Athletes’ Lounge (use your numbered bag drop sticker) These bags will be moved into the recovery area (Men)

14. Check-in Procedures Bike Equipment
Approval for any addition/modification of equipment to the bike,
MUST be obtained from the Head Referee up to 10 minutes after
the end of the Athletes’ Briefing.
A Bike Mechanic will be available during check in.

15. The Course Swim Bike Run 1 lap of 750 metres 5 laps of 4.12 kms

16. The Course

17. Pre-start Procedure Athletes’ Introduction
25 minutes before your start, you will be called to leave the Athletes Lounge, following the technical officials instructions, towards the prestart area under the Viceroy hotel (keep in mind that this takes 5 minutes walking)
The area will be supplied with water, chairs, etc.;
From that area, you can also practise the swim start, and go for swim warm up
Please leave any clothing towels etc in the numbered bags.
These bags will be returned to the athletes lounge/recovery area
When you are introduced, jog to the swim start platform
Quickly select your start position
After selecting your position, stay behind the line
Blocking more than one position = DSQ

18. Start Procedure Athletes in Position
The start can be given any time after the Head Referee announces “On Your Mark!”
Electronic Horn Blast
The race starts
Athletes not moving forward from the start line = 10 second penalty in TA1
Delayed start athletes
Athlete will move forward on the call of the designated official

19. False Start Procedure False start with many athletes
Several horn blasts
Kayaks move in front of you
Everyone goes back to his/her original start spot
Valid start with early starters
If a few athletes start before the horn and everyone else starts with the horn, the false starter(s) will receive a 10 second penalty in TA1. During the time penalty, the athlete(s) many NOT touch any equipment.

20. Swim Conduct Definition from the ITU CR §4.1:
e.) Athletes may sportingly maintain their own space in the water:
(i) Where athletes make accidental contact in the swim and then immediately afterwards move apart no penalty will be incurred;
(ii) Where athletes make contact in the swim, and an athlete continues to impede the progress of the other athlete without moving apart, this action will result in a time penalty;
(iii) Where athletes deliberately target another athlete to impede their progress, gain unfair advantage and potentially cause harm will result in disqualification and may be reported to ITU Arbitration Tribunal for potential suspension or expulsion.

21. Swim Conduct Definition from the ITU CR §4.1:
There will be additional boats and Technical officials deployed on the swim course to monitor athlete’s behaviour in this respect .
Infringements will be recorded and appropriate action will be taken dependent on the rules definition from the previous slide .
Please respect your fellow competitors and keep the race fair.

22. Swim Course 1 Lap of 750 m (anticlockwise)
Distance to first turn buoy (orange) at 370m; keep on left shoulder
Keep remaining orange buoys on your left shoulder and red buoys on your right shoulder
Swim behaviour will be closely monitored
Take swim cap and goggles to transition and place in your box
Today at 12.00:
Water temperature: 23.4ºC
Air Temperature: 29.0ºC

23. Swim Course

24. Swim Exit
Swim In
Swim In

25. Transition Area Individual bike racks
Name, Number, Country Code and Flag
All used equipment goes into your box
Goggles, hat, (wetsuit)
Failure to put equipment in box = 10 second penalty on run
Mount Line is at the exit of Transition (GREEN LINE)
Dismount Line is at entrance to the Transition (RED LINE)

26. Bike Course 5 laps of 4.02 km = 20.5 km
Ride through the venue and the Transition Area
Technical in some parts of the course, like the access to the tunnel, the exit of F1 course and going through the venue
Two Wheel Stations
Team WS approximately 50 m after exiting transition, on the left side
Neutral WS at 2km inside F1 course (no disc brake wheels)
Littering zones for the bike, after the neutral wheel station
Lap Counter: at the end of the Transition Area
Lapped athletes will be removed from the race.
Last bike / first runner scenario can occur at the exit of F1 course

27. 1st Transition
Bike Out

28. Bike Course

29. Bike Course #Tunnel

30. Caution Signals
Caution Signal
Sharp whistles and/or red flags

31. 2nd Transition
Bike In
Run Out

32. Run Course 2 Laps of 2.55 km = 5.1 km
At end of Lap 1 run through transition
At end of Lap 2 run down finish shute
Aid Stations
3 per lap
Sealed water bottles
Only discard bottles and litter within the littering zones as indicated by the following signs:
Photo Finish
When you finish, keep moving through to the mixed-zone and recovery area.

33. Run Course
First runner
Last Biker scenario

34. Run Penalty Box Failure to serve penalty = DSQ
The Run Penalty Box is for infringements in Swim, TA1, TA2 or Run Course
Location: Just before entering at the venue on the right side
Notification: Number posted on the white board at the Penalty Box
Procedure: second time penalty served on either lap of the run
Failure to serve penalty = DSQ
NOTE: It is your responsibility to check the board

35. Penalty Box and Finish
Finish
Penalty
Box

36. Post-race Procedures Photo Finish
When you finish, keep moving through to the mixed-zone and recovery area
For awards, dress “up” with race uniform or country clothes
Ambush marketing rules apply

37. Post-race Procedures Anti-doping Control Team Medical Access
Photo ID is REQUIRED for every athlete that is selected for testing
Team Medical Access
Only accredited team medical personnel will be permitted to enter the medical tent, after receiving the ITU Medical Delegate’s permission
Each National Federation is permitted to have 1 team medical accreditation. Team doctors should register with the ITU Medical Delegate (Dr. Charl Carstens)

38. Ambush Marketing Rule Ambush marketing is defined as:
“Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.”
The consequence for this behavior is that the athlete will immediately forfeit their prize money for that event, if any.
Please follow the ambush marketing rule

39. Coaches’ Areas
Coaches wristbands will only be distributed to those coaches who’s National Federations registered them through the on-line system
They will have access to:
The Athletes’ Lounge and Post-recovery Area
Behind the start area
Next to the swim exit
Media lane (in front grandstands)

40. Measurement of the course
One coach per NF can have access to the elite run course between 14:40 and 15:20 on Friday for measuring the course, escorted by the Chief Run Official
Vests will be provided by the LOC.
Please be at the Elite athletes’ lounge by 14:35 on Friday
Registration is immediately after this Briefing on exit at the coaches’ accreditation distribution desk.

41. Notes
There will be no warming up on the bike course as the roads will be in use for other events / logistics purposes
Prize money will be wire transferred to the athletes by ITU following the event.

42. TV post race production
Go Pro cameras may be placed on two athletes bikes
Images will be used on the post race production, with credit on the athlete carrying the camera
The camera will be mounted at the front or the back of the bike
Athletes will be selected by the ITU

43. Weather Forecast Temp Weather Thursday 26ºC to 28ºC Partly Cloudy
Friday 26ºC to 29ºC Partly Cloudy

44. Athletes Agreement
There has been a change in the procedure of filling the Athlete’s Agreement.
All Athletes will have to fill in their data on their Admin page of the ITU Website before competing on their first event, or if there is any change.
If you need logins please contact
Following the briefing you will sign the Agreement before taking your race package, that does not include the section with detailed information.
The reason for this change is to integrate the information of the athletes to the same database – which is not public – and to avoid any missing or inaccurate information.

45. Athletes Agreement
You must hand in the agreement with the following completed in order to receive your race pack
Name:
Date:
Sign the agreement:
No agreement no race pack !*
* except athletes who have already signed an agreement in 2018

46. Access to Briefing Presentation
Race Briefings can be found as follows:

47. GOOD LUCK!