1. Period Year in College Susan Smith & Karen Ruehlman 9/19/2018
2016 GASFAA Conference

2. Year in College - Before
A student reported Year in College on RNANAxx - a sophomore level loan is created
9/19/2018
2016 GASFAA Conference

3. Year in College - Now
A Banner reported Year in College on ROASTAT - the correct freshman level loan is created
9/19/2018
2016 GASFAA Conference

4. Algorithmic Rule Validation
RTVALGO – establish Rule Code Name
9/19/2018
2016 GASFAA Conference

5. Default Year in College
ROAINST – Defaults Tab Identify Period Rule Code
Rule is executed when ISIR is created
Results appear on Period Status Tab of ROASTAT
9/19/2018
2016 GASFAA Conference

6. General Algorithmic Rules
RORALGO – create the Algorithmic Rules
9/19/2018
2016 GASFAA Conference

7. Banner Year in College Key
1 = 1st yr/no college 2 = 1st yr/some college 3 = 2nd yr/sophomore 4 = 3rd yr/junior 5 = 4th yr/senior 6 = 5th yr/oth undergrad
7 = 1st yr grad/prof 8 = 2nd yr grad/prof 9 = 3rd yr grad/prof 0 = Beyond 3rd yr grad
9/19/2018
2016 GASFAA Conference

8. RORALGO SQL Statement Examples Sequence 1: Freshman
select ‘2’ from shrlgpa join rovst17 on rovst17_pidm = shrlgpa_pidm and (rovst17_degc_code_1 like ‘A%’ or rovst17_degc_code_2 like ‘B%’) where shrlgpa_pidm =:PIDM and shrlgpa_gpa_type_ind = ‘O’ and shrlgpa_hours_earned < 30 and shrlgpa_levl_code = ‘US’
9/19/2018
2016 GASFAA Conference

9. RORALGO SQL Statement Examples Sequence 2: Sophomore
select ‘3’ from shrlgpa join rovst17 on rovst17_pidm = shrlgpa_pidm and (rovst17_degc_code_1 like ‘A%’ or rovst17_degc_code_2 like ‘B%’) where shrlgpa_pidm =:PIDM and shrlgpa_gpa_type_ind = ‘O’ and shrlgpa_hours_earned >= 30 and shrlgpa_hours_earned < 60 and shrlgpa_levl_code = ‘US’
9/19/2018
2016 GASFAA Conference

10. RORALGO SQL Statement Examples Sequence: Graduate
select ‘7’ from rovst17 where rovst17_pidm =:PIDM and (rovst17_degc_code_1 like ‘M%’ or rovst17_degc_code_1 like ‘E%’ or rovst17_degc_code_1 like ‘D%’) and rovst17_levl_code = ‘GS’
9/19/2018
2016 GASFAA Conference

11. Direct Loan Processing
Loans: Order of determining Year in College
ROASTAT – Period Status Record (RORPRST)
RNANAxx – Year in College
If both Period Year in College and RNANAxx Year in College do not exist, “Class Invalid for Fed Fund ID” error is received.
Reference: Release Guide
9/19/2018
2016 GASFAA Conference

12. But, I’ve already loaded 1617 ISIRs!
Batch Posting Period Year in College
RORALGO – create the Algorithmic Rules
Use Batch Posting Process with YICP Batch Posting Type
9/19/2018
2016 GASFAA Conference

13. Batch Posting Period Year in College
RORPOST Submit using RORBPST. The process will use the algorithmic rules to calculate the appropriate Year in College.
9/19/2018
2016 GASFAA Conference

14. Good Practices – Grade Level Changes
Run the Batch Posting process before packaging aid.
Run the Batch Posting before packaging summer aid.
Run the Batch Posting before the start of fall term and spring term for returning and transfer students to adjust awards.
9/19/2018
2016 GASFAA Conference

15. Questions
Karen Ruehlman Kennesaw State University Susan A. Smith University of North Georgia
9/19/2018
2016 GASFAA Conference