1. Library Services and Technology Act (LSTA)
Office of Commonwealth Libraries
Library Services and Technology Act (LSTA)
2013 Competitive Grant Program

2. Presenters
Constance Cardillo, LSTA Administrator Bureau of Library Development Lynn Moses, School Library Advisor Retired from PA Department of Education William T. Fee, Digital Collections Librarian State Library of Pennsylvania Diana Megdad, Advisor Bureau of Library Development

3. What We Will Cover Pre-Application Planning
Outcomes Based Evaluation (OBE)
The Grant Applications
eGrants Navigation
Application Submission

4. Buy It – Technology Hardware Collect It – K-12 Collection Development
Grant Types
Buy It – Technology Hardware
Collect It – K-12 Collection Development
Create It – Creation Program
Digitize It - Digitization
Move It – Moving PA Forward
Try It
Listed alphabetically.
Ask for show of hands.

5. Begin planning with the guidelines
Description of grant
Eligibility and grantee requirements
Application questions
Evaluation criteria
Children’s Internet Protection Act (CIPA) compliance
Using eGrants
Click on ‘Program & Services’
then ‘LSTA Grant Programs’
Take the audience on tours of each site.

6. Other Pre-Application Considerations
Review the library’s strategic plan.
Form a project team. Include Administrative support.
Think in terms of a one year project.
Be aware of the funding limit.
Conduct research
In addition to studying the guidelines to the grant that is being applied for…

7. Outcome Based Evaluation (OBE)
IMLS Requires OBE
Begin with the end (your goals) in mind.
Outcome-based evaluation is a method used to assess how well a program has achieved its intended results.
The outcome is your target population’s changed or improved skills, attitudes, knowledge, behaviors, status, or life condition brought about as a result of experiencing your program’s services/activities.
Measurable goals are the most telling

8. What does measurable mean?
Identify the results you are hoping for (goals).
Determine acceptable evidence of success (changes for users).
Use quantitative measurements.
Decide when measurement tools will be used.
Gather baseline data

9. Where to list the goals
Here is where the Goals that will be evaluated will be listed.

10. Evaluation Section 'Goal' is the outcome you want for users,
A 'Data Source' is the tool, chart, or report you will use to collect data to evaluate the goal.
'Applied to' is the target audience.
'Who does it?' is the person who will collect the data.
'When' is when information is collected and analyzed.

11. K-12 Collection Development
Any type of school library – public, private, parochial
Must have a certified school librarian
Each school within a district must apply separately
● Fundable materials - Science or Social Studies
• $5,000 ceiling per school library
Funds may NOT be spent for:
• Equipment or software unless needed to utilize the resources purchased (Must demonstrate grant funded materials are for special needs students).
• Classroom sets of books or textbooks

12. Required K-12 application attachments
CIPA/Acceptable Internet Use Compliance (public only)
Letter signed by Superintendent, Principal and Librarian which verifies that:
Grant money will not supplant local funds,
School librarian was involved in the preparation of the grant,
If awarded, school will work with PDE liaison prior to ordering &
Will file required reports on time.
Verification/evidence that 5% of the collection was weeded in the school year (Can include additional detail about collection development plan for this grant.)

13. Advice on application questions
Keep the abstract limited to 2 or 3 sentences.
Spend more time on the narratives.
The evaluation plan should include outputs.

14. The collection development plan should include…
Area (science or social studies) and, if applicable, whether or not it will be for specialized resources for English Language Learners or the physically disabled,
Purpose or need for the $5,000 to address the area/specialized resources chosen,
The average age of the total print collection and area chosen,
The size of the total collection as well as the size of the collection representing the chosen area for this project,
An analysis of the strengths and weaknesses of the area/specialized resources chosen for this project,

15. Also include…
What types of materials will be purchased to meet curricular and student needs as identified in the purpose,
How the new materials will be selected showing librarian, teacher, and possibly student and/or public librarian collaboration,
How collection development will be sustained after the grant year,
Evidence that 5% of the total collection was weeded in and
How the new materials will be marketed.

16. Requirements for K-12 grantees
List of materials approved by Commonwealth Libraries liaison before purchase. Lists are due before the end of the school year.
Collection development policy that:
1. Is officially approved by the Board or other similar agent
2. Includes a weeding policy
3. Includes procedures for handling a challenge
A collaboratively developed Resource Guide that relates to the subject or resources purchased, identifies both print and electronic sources and aligns to the PA Academic Standards. Due July 31, 2013.

17. K-12 Questions
K-12 library collection development grant application questions for Lynn Moses.

18. Moving PA Forward
● State aided public libraries are eligible. ● Materials that support PA Forward Literacies (listed on the next slide) ● Up to $5,000 (90% collections) ● Needs a program component. ● Must demonstrate that the request is appropriate to the library’s collection development policy (will be able to upload) ● Must describe routine weeding process
Up to 10% can be used for the program(s).

19. PA Forward Literacies (http://www.paforward.org)
Basic Literacy - For a trained workforce and growing population…
Information Literacy – Using online resources and current technology…
Civic and Social Literacy – Citizens are effective to their communities…
Health Literacy – The ability to manage well-being...
Financial Literacy – Informed consumers…contribute to the economic vitality of their communities…

20. Technology Hardware
● For single public libraries that need to upgrade equipment. ● Includes computers, printers, scanners, wireless networking equipment, ADA compliant eReaders, assistive hardware. ● Does not include software or self-check stations. ● 70% Match required (the eGrant application will include drop down menu choices for adding your matching amounts.) For example, if the application is for $5,000 in grant funds, the total cost of the project must be at least $16,750. ● Funds up to $5,000.
Partners would not benefit from grant funds.

21. Try It
● Available to academic, public and special collections libraries. ● Funds up to $5,000. ● Awarded projects will be local initiatives. ● No match is required. ● Must support at least one LSTA priority and the PA LSTA Five-Year Plan (Priorities are on the next slide)

22. The LSTA Priorities
Expanding services for learning and access to information and educational resources in a variety of formats, in all types of libraries, for individuals of all ages …
Establish/enhance electronic and other linkages …
Providing training and professional development …
Developing public and private partnerships …
US Code, Title 20, Chapter 72, Subchapter II, Part 2

23. The LSTA Priorities
Services to individuals of diverse backgrounds and disabilities…
Services to persons having difficulty using a library and to underserved communities…
Access to information through collaborations and networks; and
Carrying out other activities as described in Pennsylvania’s LSTA Five-Year Plan.
US Code, Title 20, Chapter 72, Subchapter II, Part 2

24. Digitization
Available to academic, public and special collections libraries.
The intent of this grant is to improve “access”, although preservation may be a byproduct.
Not intended to fund ongoing projects or entire collections.
$50,000 maximum with a dollar for dollar match for grants over $30,000 awarded.
Books, photos, journals and maps in Pennsylvania collections will be funded. No newspapers this year.
This grant is being offered to improve access to resources in Pennsylvania libraries that residents currently have limited access to. This year books, photos, journals and maps from Pennsylvania collections are eligible.

25. Proposals will need to address:
User Interest
Content Value
Copyright
Technical Viability
Cataloging
Digital image files
Indexing & posting the collection online
Quality control
Long term maintenance
Be sure to make a strong case concerning the need for the project. The reviewers can award points for:
Whether or not the material is valuable and unique
The extent of user interest, or how broad the audience is.
State how you have identified and limited what it is you will digitize in this project. The reviewers also determine if you have a realistic understanding of how much can be accomplished during the grant year.
Its suitability for online use and capacity for enhanced access through online metadata

26. http://www.accesspa.org for application and guidelines
Digital Repository
● No cost to libraries for hosting or for training
Hosted by HSLC
Training by Lyrasis
Required
for application and guidelines
Tour.
Grant recipients will be required to submit to.
The Office of Commonwealth Libraries owns a statewide license for CONTENTdm.
There is no charge to you for usage, and if your project is accepted, training is included.
HSLC hosts the server that houses CONTENTdm.
Training is provided by Palinet, but should be coordinated with HSLC after your project is accepted.

27. Create It
● State aided public libraries are eligible. ● Maximum awards will be $30,000. ● No match is required. ● Awarded projects will be in house programs for users. Websites to explore for ideas:

28. Requirements for all grants
Public libraries and public K-12 school libraries need to provide a CIPA compliance form.
The library must participate in the Access PA Database project.
A letter must be signed by the administrative office specified in the application guidelines.
Cannot apply for funding for projects that are already underway.
Budgets cannot include promotional gadgets/items or food.
LSTA funds may not be used for operating costs.

29. Requirements for all grants
LSTA funds may not supplant previously available local funds.
Support letters from other agencies participating in the grant project are required.
No more than $100 in interest can be earned on grant funds.
Must retain project files for at least five years after the grant year.
Will be required to submit quarterly reports and a final report on time.

30. Navigating eGrants – http://egrants.ed.state.pa.us
Begin eGrant navigation instructions. Tour if time is good.

31. Navigating eGrants – http://egrants.ed.state.pa.us

32. eGrants security roles
User Administrator – can add or modify users for a particular entity.
ProjectCreate – can request access to new applications
ProjectEntry – can enter data and mark section complete
ProjectSubmit – can submit the application to Commonwealth Libraries
ProjectView – has read-only access to the grant project

33. Beginning the application
After receiving approval, log in and click on “Grant Applications”. You’ll see this screen. Can only access the grant you were given approval for.

34. Beginning the application
Requested amount is really the ceiling, or the maximum amount that can be requested.

35. Completing the application
After the form shown in the screen above is completed and the “Create Project” button is clicked, the application will appear.
As each section is completed, a blue check mark will appear before the section. When all sections are marked complete, a
submit button will appear at the bottom of the screen for the person who is authorized to submit the application.

36. Children’s Internet Protection Act (CIPA)
All public libraries and public K-12 schools that request LSTA funds must certify compliance.
See application guidelines for CIPA guidelines and certification form.
If funds are not sought for Internet access, and the library is not in compliance, the guidelines will direct you to the appropriate check box.

37. Grant year timeline
October 2012 through January 2013 – Multilevel reviews
February 2013 – All applicants are notified
March through June 2013 – Agreements written and signed
July 1, 2013 through June 30, 2014 – Project implementation
July 31, 2014 – Final reports due

38. Original Documents
The following originally signed documents need to submitted by USPS to:
Grants and Contracting Manager
Office of Commonwealth Libraries
Pennsylvania Department of Education
Forum Building
607 South Drive
Harrisburg, PA
● The Required Transmittal Letters
CIPA Certification
Support Letters from participating libraries
Deadline is post marked by 5:00 PM, Friday, October 5, 2012.

39. Questions and technical assistance
Constance Cardillo, LSTA Administrator at or E-Grants Help Desk – or (toll free) . Choose option 2. at