Welcome to Big Rocks Maureen Murphy Learning Services

Welcome to Big Rocks Maureen Murphy Learning Services
Have you printed your training materials? TMS : Canada Workforce Now v6.0 - Org Readiness Training Welcome to Big Rocks Maureen Murphy Learning Services 1(800) Participant Code: #

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[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE]
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Purpose To identify the impact of Big Rocks on eOrder, I- Hub, Workforce Now, and Mainframe. The purpose of this session is to identify the impact of the Big Rocks on eOrder, I-Hub, Workforce Now, and Mainframe. © 20XX ADP, Inc VMMDDYY[Course Code][Part #][Product Code][Version #]

In this Big Rocks module we will cover the following topics:
Agenda In this Big Rocks module we will cover the following topics: Overview of the Big Rocks Impact on eOrder Impact on I-Hub Impact on Workforce Now Impact on Impact on Mainframe In this Big Rocks module we will cover the following topics: Overview of the Big Rocks Impact on eOrder Impact on I-Hub Impact on Workforce Now Impact on Impact on Mainframe

Big Rocks Impact Overview

Big Rocks Impact Overview
The impact of Big Rocks on the various systems has resulted in the following enhancements: 200 Tax Packets / Business Numbers 2nd Pay Group 3rd Bank Account Increased Deduction Priority Fields eOrder I-Hub I-Hub I-Hub Workforce Now Workforce Now Mainframe Workforce Now Mainframe Mainframe The four enhancements that we call Big Rocks are the addition of 200 Tax Packets or Business Numbers, the 2nd Pay Group, the 3rd Bank Account and Increased Deduction Priority Fields. These Big Rocks have impacted the various systems shown here. Mainframe BIG ROCKS

Big Rocks: eOrder The following topic will cover the impact of Big Rocks in eOrder.

eOrder Each of the sections in the Tax tab have been expanded to accommodate 200 Tax ID’s and are grouped in groups of 10. Here is an image showing the various Tax Tabs sections. These sections have been expanded to accommodate 200 Tax Id’s and are grouped together in groups of 10 as highlighted here.

eOrder To add a record you would need to fill in the following details in the popup. When you choose to add an order, the following pop up window appears. This “Add Record” window will need to be populated with the pertinent information.

Big Rocks: I-Hub This topic will cover the impact of Big Rocks in I-Hub.

Payroll Interview The impact of Big Rocks is in the Payroll Interview which you access after completing the HR interview. The Payroll Interview in I-Hub has been affected by the enhancements.

Federal & Provincial Tax
Scroll down to the Tax Information section to access the Federal and Provincial tax information. In the Tax information section of the Payroll Interview, you will see an impact on both the Federal and Provincial step and the Health Tax step. Clicking on the Green Add icon in the Federal and Provincial step will take you to our next screen.

Clicking on the green add icon to add additional Tax ID’s will enable you to navigate to the Federal and Provincial Tax details. The Employee Tax ID # dropdown will enable you to assign up to 200 different Tax ID’s. In the Employee Tax ID # dropdown, you can now assign up to 200 different Tax ID’s.

The system will pre-populate the packet number with the next available number. The user can change the number, but the list presented will not show any of the previously used values. Example: If packet # 1, 2 and 7 are already set up, the number presented to the user is 3. The list will not show 1, 2 or 7. The system will pre-populate the packet number with the next available number. The user can change the number, but the list presented will not show any of the previously used values. Example: If packet # 1, 2 and 7 are already set up, the number presented to the user is 3. The list will not show 1, 2 or 7.

The dropdown shows up to 200 Federal and Provincial Tax ID’s. Here is an image of the dropdown expanded to show the newly accommodated 200 tax ID’s.

Health Tax After completing the Federal and Provincial Tax information, we can move on to the Health Tax information. As mentioned earlier, The Health Tax step has also been updated.

Health Tax There are three Health Tax sub sections where information can be entered. Here is a view of the Ontario Employer Health Tax (EHT) and the Manitoba Health & Education Tax (HET). There are three Health Tax sub sections where information can be entered. Here is a view of the Ontario Employer Health Tax (EHT) and the Manitoba Health & Education Tax (HET).

Health Tax Here is a view of the NL Health & Post Secondary Education Tax (HAPSET). Here is a view of the NL Health & Post Secondary Education Tax (HAPSET).

Health Tax Clicking on the green add icon on any of these sub sections will enable navigation to the Packet ID # and other fields pertinent to that province’s health tax. Clicking on the green add icon on any of these sub sections will enable navigation to the Packet ID # and other fields pertinent to that province’s health tax. This dropdown has been updated to accommodate up to 200 packet ids.

Health Tax As in the case for the packet ids in the Federal Tax, the system will pre-populate the packet number with the next available number for the Health Tax as well. The user can change the number, but the list presented will not show any of the previously used values. Example: If packet # 1, 2 and 7 are already set up, the number presented to the user is 3. The list will not show 1, 2 or 7. As in the case for the packet ids in the Federal Tax, the system will pre-populate the packet number with the next available number for the Health Tax as well. The user can change the number, but the list presented will not show any of the previously used values. Example: If packet # 1, 2 and 7 are already set up, the number presented to the user is 3. The list will not show 1, 2 or 7.

Health Tax The Packet ID # dropdown has been expanded to include 200 Packet ID’s for each of the provincial Health Taxes. Here are the three provincial health tax packet id # dropdowns, expanded to show 200 packet ID’s.

Worker’s Compensation Board
There is an impact on the Worker’s Compensation Board section as well. This is the next step in the Payroll Interview. The Worker’s Compensation Board has also been impacted by the Big Rocks enhancements.

The two affected accounts for WCB are the WorkSafeBC Account and the WCB Nova Scotia Account. The two affected accounts for WCB are the WorkSafeBC Account and the WCB Nova Scotia Account.

Clicking on the green add icon on either of these account numbers will enable navigation to the Packet ID# and other pertinent fields specific to that province’s WCB information. Clicking on the green add icon on either of these account numbers will enable navigation to the Packet ID# and other pertinent fields specific to that province’s WCB information. This dropdown has also been updated to accommodate 200 Packet ID’s.

The Packet ID’s for both these accounts have been expanded to 200 ID’s. Here is a view of the two accounts with 200 packet ID’s.

Here is a look at the remaining province’s WCB fields. This image shows the fields that need to be populated for the remainder of the Provinces.

Payroll Processing Schedule
The following section is the Payroll Processing Schedule. The Payroll Processing Schedule has also been impacted.

The new functionality allows you to select a different period end date for a subset of employees pertaining to the second pay group. The new functionality allows you to select a different period end date for a subset of employees pertaining to the second pay group. New fields and radio buttons have been introduced to reflect the enhancement.

The payroll frequency is the same, and only the pay period end dates can be different for the 2nd Pay Group. Example: Hourly employees being paid 1 week in arrears while salaried employees are paid to pay date. You can use the comments section to highlight any additional information that needs to be captured. The payroll frequency is the same, and only the pay period end dates can be different for the 2nd Pay Group. Example: Hourly employees being paid 1 week in arrears while salaried employees are paid to pay date. You can use the comments section to highlight any additional information that needs to be captured.

Time and Attendance: 2nd Pay Group
Important: The 2nd Pay Group functionality is not available to clients using the Time module. Clients should continue to use separate company codes, not pay groups, to segregate employees into different payment periods if they are using the Time module. Important: The 2nd Pay Group functionality is not available to clients using the Time module. Clients should continue to use separate company codes, not pay groups, to segregate employees into different payment periods if they are using the Time module.

Deductions- Common Deductions
While setting up Common Deductions in the Deductions section of the interview, you will notice the 3rd Deposit Account has been added and is automatically selected as a default deduction. While setting up Common Deductions in the Deductions section of the interview, you will notice the 3rd Deposit Account has been added and is automatically selected as a default deduction.

Deductions- Deduction Code
The Deductions code for the 3rd Deposit Account is A6 and is named 3RD ACCT for Reports and Pay Statements. The Deductions code for the 3rd Deposit Account is A6 and is named 3RD ACCT for Reports and Pay Statements.

Big Rocks: ADP Workforce Now
In this topic we will cover the impact of Big Rocks on ADP Workforce Now.

Admin Tool: 200 Business Numbers
In the add/ modify company screen, clicking on the Company Code will enable navigation to Edit Company Code. Here you can add up to 200 CRA/ RQ Id’s and up to 200 Employee Health Tax Numbers. In the add/ modify company screen, clicking on the Company Code will enable navigation to Edit Company Code. Here you can add up to 200 CRA/ RQ Id’s and up to 200 Employee Health Tax Numbers. You would do so by clicking on the Green Add Icon.

Admin Tool: 200 Business Numbers
Due to the fact that there could be extensive data entry, you can save your work periodically. Also, after 5 minutes of inactivity, the system will prompt you to save your work. Due to the fact that there could be extensive data entry, you can save your work periodically. Also, after 5 minutes of inactivity, the system will prompt you to save your work.

Company Settings: 200 Business Numbers
When clients go in to view their Company Settings through Setup > Payroll > Company Settings, they can now edit the description of their CRA / RQ ID’s and Employer Health Tax numbers. They can also set the status to Active or Inactive. When clients go in to view their Company Settings through Setup > Payroll > Company Settings, they can now edit the description of their CRA / RQ ID’s and Employer Health Tax numbers. They can also set the status to Active or Inactive.

New Hire Wizard: 200 Business Numbers
In the New Hire Wizard Process > HR > Hire/Rehire, the Tax step has been updated to include up to 200 CRA PA/ RQ ID’s in the dropdown. In the New Hire Wizard Process > HR > Hire/Rehire, the Tax step has been updated to include up to 200 CRA PA/ RQ ID’s in the dropdown. Here is an image of an expanded dropdown depicting the possibility of up to 200 CRA PA/ RQ ID’s.

Note: The drop down list in the CRA PA/ RQ ID will only display those tax packets that are set up for that company code. If there are 200 company codes set up for the client, the list would show all 200 tax packets. Note: The drop down list in the CRA PA/ RQ ID will only display those tax packets that are set up for that company code. If there are 200 company codes set up for the client, the list would show all 200 tax packets.

The dropdown for the Ontario Employer Health Tax Number has also been updated to include up to 200 numbers. The dropdown for the Ontario Employer Health Tax Number has also been updated to include up to 200 numbers.

Transfer: 200 Business Numbers
In the Transfer functionality, Process > HR > Transfer, the CRA PA / RQ ID dropdown has been updated to include up to 200 IDs. In the Transfer functionality, which you can get to by Process > HR > Transfer, the CRA PA / RQ ID dropdown has been updated to include up to 200 IDs.

Tax Withholdings: 200 Business Numbers
In the Tax Withholdings section, People > Pay > Tax Withholdings; under the Provincial tab, the Ont. Emp. Health Tax No. dropdown has also been updated to accommodate up to 200 numbers. In the Tax Withholdings section, which you can get to by People > Pay > Tax Withholdings; under the Provincial tab, the Ont. Emp. Health Tax No. dropdown has also been updated to accommodate up to 200 numbers.

Direct Deposit: 3rd Bank Account
In the Direct Deposit section, People > Pay > Direct Deposit, the interface used to look like the image below. In the Direct Deposit section, which you can get to by People > Pay > Direct Deposit, the interface used to look like the image below.

Direct Deposit: 3rd Bank Account
In the Direct Deposit section, People > Pay > Direct Deposit, the interface has been updated to include a 3rd Bank Account field. The new interface now looks like this. It has been updated to show a 3rd Bank Account and redesigned for ease of use.

New Hire Wizard/ Termination Wizard/ Leave of Absence Wizard: 3rd Bank Account
In the New Hire, Termination and Leave of Absence wizards, under the Direct Deposit tab; a 3rd Bank Account field has been added to reflect the enhancement. The Termination Wizard is shown here, however all three wizards have tab. In the New Hire, Termination and Leave of Absence wizards, under the Direct Deposit tab; a 3rd Bank Account field has been added to reflect the enhancement. The Termination Wizard is shown here, however all three wizards have tab.

Deductions code: 3rd Bank Account
In the Validation tables, Setup > Tools > Validation Tables, the deductions codes have been updated to include the 3rd Deposit Amount. The Deductions Code added is A6. This code cannot be deleted; however you can edit the description. This will also be updated in the Import Guide. In the Validation tables, which you can get to by Setup > Tools > Validation Tables, the deductions codes have been updated to include the 3rd Deposit Amount. The Deductions Code added is A6. This code cannot be deleted; however you can edit the description. This will also be updated in the Import Guide.

Admin Tool: 2nd Pay Group
In the add/ modify company screen, clicking on the Company Code will enable navigation to Edit Company Code. Here you can enter in information pertaining to the 2nd Pay Group. In the add/ modify company screen, clicking on the Company Code will enable navigation to Edit Company Code. Here you can enter in information pertaining to the 2nd Pay Group.

Company Settings: 2nd Pay Group
When clients go in to view their Company Settings through Setup > Payroll > Company Settings, they can now edit the default period end date for the second group in relation to the first group which can also be applied to existing pay schedules. When clients go in to view their Company Settings through Setup > Payroll > Company Settings, they can now edit the default period end date for the second group in relation to the first group which can also be applied to existing pay schedules.

Payroll Schedule: 2nd Pay Group
In the Payroll Schedule, Setup > Payroll > Payroll Schedules, the new and existing payroll schedules will have a Period End 2 date which will be automatically populated based on Period End 1 date and the settings specified. This is only visible for company codes which are setup for 2 Pay Groups. In the Payroll Schedule, which you can access through Setup > Payroll > Payroll Schedules, the new and existing payroll schedules will have a Period End 2 date which will be automatically populated based on Period End 1 date and the settings specified. This is only visible for company codes which are setup for 2 Pay Groups.

Payroll Cycle: 2nd Pay Group
In the Payroll Cycle page, Process > Payroll > Payroll Cycle, and in any of the pages where the Company ID Bar is displayed; you will see Pay Period End Date 2. In the Payroll Cycle page, which you can get to by Process > Payroll > Payroll Cycle, and in any of the pages where the Company ID Bar is displayed; you will see Pay Period End Date 2.

New Hire Wizard: 2nd Pay Group
In the New Hire Wizard, Process > HR > Hire/Rehire, go under the Payroll tab. This drop down defaults to Pay Period End Date 1 for those on Pay Group 1. It will only be displayed with the ability to use Period End Date 2 if the company code chosen is set up with a 2nd Pay Group. In the New Hire Wizard, which you can access through Process > HR > Hire/Rehire, go under the Payroll tab. This drop down defaults to Pay Period End Date 1 for those on Pay Group 1. It will only be displayed with the ability to use Period End Date 2 if the company code chosen is set up with a 2nd Pay Group.

Job Profiles: 2nd Pay Group
In Job Profiles, People > Employment > Job Profiles, under Pay Group; you can see the Period End Date depicting the Pay Group of that employee. In Job Profiles, which can be accessed through People > Employment > Job Profiles, under Pay Group; you can see the Period End Date depicting the Pay Group of that employee.

Transfer: 2nd Pay Group In the Transfer functionality, Process > HR > Transfer, under the Pay Group dropdown; you can select one of two Pay Groups to set as the new Transfer Position. In the Transfer functionality, which you can get to by Process > HR > Transfer, under the Pay Group dropdown; you can select one of two Pay Groups to set as the new Transfer Position.

Transfer: 2nd Pay Group If a New Hire has been set up in the wrong Pay Group, the client would use the Transfer functionality to make that change. This process is similar to how a client would fix the employee set up if the setup had been in the wrong tax packet for a New Hire. If a New Hire has been set up in the wrong Pay Group, the client would use the Transfer functionality to make that change. This process is similar to how a client would fix the employee set up if the setup had been in the wrong tax packet for a New Hire.

Effective Dating: 2nd Pay Group
Any entries that you make that are effective dated would be based on the appropriate period end date. For people in Pay Group 2 the transactions sent will be up to and including Period End Date 2. The same goes for people in Pay Group 1 which will include transactions up to and including Period End Date 1. Any entries that you make that are effective dated would be based on the appropriate period end date. For people in Pay Group 2 the transactions sent will be up to and including Period End Date 2. The same goes for people in Pay Group 1 which will include transactions up to and including Period End Date 1.

Verify Input: 2nd Pay Group
The various views within Verify Input, Process > Payroll > Verify Input, such as New Hires and Transfers are updated to include which of the two Pay Groups the status change pertains to. The various views within Verify Input, which you can access through Process > Payroll > Verify Input, such as New Hires and Transfers are updated to include which of the two Pay Groups the status change pertains to.

Verify Input: 2nd Pay Group
For all the other views such as Position and Salary Changes, you can search by Pay Group and filter down to the relevant Pay Period End Date. For all the other views such as Position and Salary Changes, you can search by Pay Group and filter down to the relevant Pay Period End Date as shown here.

Custom Reports: Added Fields for Big Rocks Enhancements
The Big Rocks enhancements have also been added to the available list of fields in the Custom Reports feature. The Big Rocks enhancements have also been added to the available list of fields in the Custom Reports feature. This image does not show an exhaustive list of enhanced fields available, however it does show large selection of them.

Big Rocks: Service@work
In this topic we will cover the impact of Big Rocks on

Big Rocks: Service@work Overview
The Big Rocks enhancements have also impacted affecting Conversion, Payroll and Ledger We will explore the various enhancements to these modules within by analyzing the impact of each of the Big Rocks. The Big Rocks enhancements have also impacted affecting Conversion, Payroll and Ledger We will explore the various enhancements to these modules within by analyzing the impact of each of the Big Rocks.

Conversion: Imports Modifications were made to to support all mnemonics in the import to reflect the I-Hub changes. Once the information is imported, the applicable business rules are applied to the information imported. New Accruals set up in I-Hub and the 3rd bank account are now exported from I-Hub and imported into Modifications were made to to support all mnemonics in the import to reflect the I-Hub changes. Once the information is imported, the applicable business rules are applied to the information imported. New Accruals set up in I-Hub and the 3rd bank account are now exported from I-Hub and imported into

Conversion: 2nd Pay Group
The 2nd Pay Group feature provides a single Company Code the ability to process a payroll run that contains two Pay Period Ending Dates, a shared Date of Pay and common Earnings and Deduction Schedule(s). The 2nd Pay Group indicator (2PGI), EI Pay Period Type (1EPT) and EI 2nd Pay Period Type (2EPT) were added to the Conversion Company setup page in the General Information section. The 2nd Pay Group feature provides a single Company Code the ability to process a payroll run that contains two Pay Period Ending Dates, a shared Date of Pay and common Earnings and Deduction Schedule(s). The 2nd Pay Group indicator (2PGI), EI Pay Period Type (1EPT) and EI 2nd Pay Period Type (2EPT) were added to the Conversion Company setup page in the General Information section. The image below shows these changes highlighted.

Conversion: 2nd Pay Group
Please refer to the Big Rocks Handout Manual for more detailed information on this topic. This information can be found on Pages 30 & 31 under the topic: Conversion: 2nd Pay Group. Please refer to the Big Rocks Handout Manual for more detailed information on this topic. This information can be found on Page 31 under the topic: Conversion: 2nd Pay Group.

Conversion: 3rd Bank Account
The ability to have a third bank account deduction already existed in A list has been generated of all existing Workforce Now clients who had CDA6 used for another deduction and the appropriate changes have been made. Deduction A6 has been assigned as the third bank account deduction for Workforce Now companies. This deduction is mandatory in Workforce Now and will be part of the import from I- Hub. The ability to have a third bank account deduction already existed in A list has been generated of all existing Workforce Now clients who had CDA6 used for another deduction and the appropriate changes have been made. Deduction A6 has been assigned as the third bank account deduction for Workforce Now companies. This deduction is mandatory in Workforce Now and will be part of the import from I-Hub.

This is an example of a third bank account setup: This is an example of a third bank account setup

The third bank account deduction control is labeled “Extra Savings Deduction Deposit No (CSAN)” in work as shown on the screen below. The third bank account deduction control is labeled “Extra Savings Deduction Deposit No (CSAN)” in work as shown on the screen below.

Conversion: Deduction Priority Occurrence Increase
Deductions are an amount of money which is taken with permission directly from an employee's pay before they receive it, i.e. reduction of amounts paid to a worker from the gross amount earned. Common payroll deductions include income taxes, voluntary savings or pension contributions, union dues, and insurance premiums. The paycheque reflects gross pay less these payroll deductions. The number of deduction priorities and certain deduction controls are being increased by 20. Deduction Priority is a special process to move deduction ##'s up or down the list to identify the order in which the deductions should be deducted; which currently contains deductions This process was modified in to include 20 additional deductions (A0 – B9) in the deduction priority list, increasing the total number of deduction numbers to 116 facilitating the migration of PCPW clients to Workforce Now, to replicate the AutoPay Options. Deductions are an amount of money which is taken with permission directly from an employee's pay before they receive it, i.e. reduction of amounts paid to a worker from the gross amount earned. Common payroll deductions include income taxes, voluntary savings or pension contributions, union dues, and insurance premiums. The paycheck reflects gross pay less these payroll deductions. The number of deduction priorities and certain deduction controls are being increased by 20. Deduction Priority is a special process to move deduction ##'s up or down the list to identify the order in which the deductions should be deducted; which currently contains deductions This process was modified in to include 20 additional deductions (A0 – B9) in the deduction priority list, increasing the total number of deduction numbers to 116 facilitating the migration of PCPW clients to Workforce Now, to replicate the AutoPay Options.

Four of the deductions (A0 – A3) where added to the default of Deductions Priority Field 5 (1DP5) for a total of 20 deductions. (Defaulted Deductions: 81 – 96, A0 – A3) A new Deductions Priority Field (1DP6) was added defaulting to the remaining 16 deductions (A4 – B9). Four of the deductions (A0 – A3) where added to the default of Deductions Priority Field 5 (1DP5) for a total of 20 deductions. (Defaulted Deductions: 81 – 96, A0 – A3) A new Deductions Priority Field (1DP6) was added defaulting to the remaining 16 deductions (A4 – B9). The image below depicts these changes.

Please refer to the Business Readiness document for more detailed information on this topic. This information can be found on Page 6 under the topic: Deduction Priority Occurrence Increase. Please refer to the Business Readiness document for more detailed information on this topic. This information can be found on Page 6 under the topic: Deduction Priority Occurrence Increase.

Conversion: 200 Tax Packets
A number of tax packets were increased to 200 in release 5.8 to implement the ADP plan for the PCPW client migration from the AutoPay system to Paytech. The following new pages were added to keep the existing pages consistent: QC CSST WCB BC WCB NS ON EHT Details MB HET Details NL HAPSET Details A number of tax packets were increased to 200 in release 5.8 to implement the ADP plan for the PCPW client migration from the AutoPay system to Paytech. The following new pages were added to keep the existing pages consistent: QC CSST WCB BC WCB NS ON EHT Details MB HET Details NL HAPSET Details

Additional Packets were added in Conversion to support the Increase to 200 packets. Packets for the following increased from Manitoba (MB) Health and Education Tax (HET) Exemption rates Newfoundland and Labrador (NL) Health and Post Secondary Education Tax (HAPSET) Exemption rates British Columbia Workers Compensation Board (WCB) Rates and Classification codes Packets for the following increased from Nova Scotia (NS) Premium rates (WCB) Packets for the following increased from Employer EI Rates Employer Quebec (QC) CSST rates and classification codes (WCB) Ontario (ON) Employer Health Tax (EHT) Exemption rates Additional Packets were added in Conversion to support the Increase to 200 packets. Packets for the following increased from Manitoba (MB) Health and Education Tax (HET) Exemption rates Newfoundland and Labrador (NL) Health and Post Secondary Education Tax (HAPSET) Exemption rates British Columbia Workers Compensation Board (WCB) Rates and Classification codes Packets for the following increased from Nova Scotia (NS) Premium rates (WCB) Packets for the following increased from Employer EI Rates Employer Quebec (QC) CSST rates and classification codes (WCB) Ontario (ON) Employer Health Tax (EHT) Exemption rates

Please refer to the Business Readiness document for more detailed information on this topic. This information can be found on Page 8 under the topic: 200 Tax Packets. Please refer to the Business Readiness document for more detailed information on this topic. This information can be found on Page 8 under the topic: 200 Tax Packets.

Payroll: 2nd Pay Group The Payroll Module allows the Transaction (TC60) to be entered in Free Format. The modifications for a 2nd Pay Group require this transaction record to be changed only for the Payroll Module. The 2nd Pay Period End Date is required in positions 57 to 64 on the Transaction 60 Record (TC 60) when the 2nd Pay Group Indicator (2PGI) is equal to 1 (i.e. there is a second pay group). Note: This functionality is only available to Workforce Now clients. If the Workforce Now client is not set up for a 2nd Pay Group, any company transmittal with a 2nd Pay Period End Date (TC60CARD) will be rejected by the Mainframe. 2nd Pay Period End Date 57 8 YYYYMMDD If 2nd Pay Group Indicator (2PGI) = 1, enter date. Otherwise, enter spaces. This the 2nd Pay Period End date for clients with a 2nd pay group. The Payroll Module allows the Transaction (TC60) to be entered in Free Format. The modifications for a 2nd Pay Group require this transaction record to be changed only for the Payroll Module. The 2nd Pay Period End Date is required in positions 57 to 64 on the Transaction 60 Record (TC 60) when the 2nd Pay Group Indicator (2PGI) is equal to 1 (i.e. there is a second pay group). Note: This functionality is only available to Workforce Now clients. If the Workforce Now client is not set up for a 2nd Pay Group, any company transmittal with a 2nd Pay Period End Date (TC60CARD) will be rejected by the Mainframe.

Payroll: 2nd Pay Group Here is an image of the Free Format screen:

Ledger: 200 Tax Packets The number of tax packets was increase to 200 for the following: Increased from Client Name for Tax Forms CRA Payroll Account Number CRA Remittance Frequency Code RQ Identification Number(#) RQ Remittance Frequency Code Non-Resident (NR) 4 Tax Licence Number(#) Ontario (ON) Employer Health Tax (EHT) Account Number Increased from 1 – 200 Manitoba (MB) Health and Education Tax (HET) Account Number(#) Newfoundland and Labrador (NL) Health and Post Secondary Education Tax (HAPSET) Account Number(#) Nova Scotia Workers Compensation Board (WCB) Account Number(#) WorkSafeBC Account Number, also known as the British Columbia Workers Compensation Board (WCB) Note: Fund Direct Client information is still limited to 1-9 as is the case for all legacy products such as Pay Specialist and Telephone Pay. The number of tax packets was increase to 200 for the following: Increased from Client Name for Tax Forms CRA Payroll Account Number CRA Remittance Frequency Code RQ Identification Number(#) RQ Remittance Frequency Code Non-Resident (NR) 4 Tax Licence Number(#) Ontario (ON) Employer Health Tax (EHT) Account Number Increased from 1 – 200 Manitoba (MB) Health and Education Tax (HET) Account Number(#) Newfoundland and Labrador (NL) Health and Post Secondary Education Tax (HAPSET) Account Number(#) Nova Scotia Workers Compensation Board (WCB) Account Number(#) WorkSafeBC Account Number, also known as the British Columbia Workers Compensation Board (WCB) Note: Fund Direct Client information is still limited to 1-9 as is the case for all legacy products such as Pay Specialist and Telephone Pay.

Big Rocks: Mainframe This topic will cover the impact of Big Rocks on Mainframe.

RQ Identification Numbers (includes CSST) Ontario EHT Accounts
Payroll: 200 Tax Packets For ADP Workforce Now clients, the number of tax packets is increasing from 9 to 200 for: CRA Payroll Accounts RQ Identification Numbers (includes CSST) Ontario EHT Accounts WorkSafeBC Accounts WCB – Nova Scotia The number of tax packets is increasing from 1 to 200 for the following: Manitoba HET Accounts NL HAPSET Accounts For ADP Workforce Now clients, the number of tax packets is increasing from 9 to 200 for: CRA Payroll Accounts RQ Identification Numbers (includes CSST) Ontario EHT Accounts WorkSafeBC Accounts WCB – Nova Scotia The number of tax packets is increasing from 1 to 200 for the following: Manitoba HET Accounts NL HAPSET Accounts

Federal: 200 Tax Packets Here is an image of the J2OE depicting the changes to Employer EI Rates. There is added capacity to include up to 200 tax packets. Here is an image of the J2OE depicting the changes to Employer EI Rates. There is added capacity to include up to 200 tax packets.

Provincial: 200 Tax Packets
Here is an image of the J2OE depicting the changes to Ontario EHT screen to accommodate 200 tax packets. These changes are the same in the NL HAPSET and Manitoba HET Account screens as well. Here is an image of the J2OE depicting the changes to Ontario EHT screen to accommodate 200 tax packets. These changes are the same in the NL HAPSET and Manitoba HET Account screens as well.

Here is an image of the J2OE depicting the changes to QC CSST screens to accommodate 200 tax packets. To enable navigation to subsets of the 200 tax packets, there is now added functionality by way of Function Keys in all the affected screens. Here is an image of the J2OE depicting the changes to QC CSST screens to accommodate 200 tax packets. To enable navigation to subsets of the 200 tax packets, there is now added functionality by way of Function Keys in all the affected screens. Function key PF 8 will show you packets 176 – 200.

Here is an image of the J2OE depicting the changes to the WorkSafeBC Accounts screen. The same changes have been incorporated in the WCB Nova Scotia screens as well. Here is an image of the J2OE depicting the changes to the WorkSafeBC Accounts screen. The same changes have been incorporated in the WCB Nova Scotia screens as well.

Ledger: 200 Tax Packets The Mainframe Ledger has also been updated to accommodate 200 tax packets. Shown below is a screen capture of the Ledger showing this change. The Mainframe Ledger has also been updated to accommodate 200 tax packets. Shown below is a screen capture of the Ledger showing this change.

Payroll: 2nd Pay Group The J2OE has also been updated to reflect the addition of the 2nd Pay Group. Below is an image depicting the previous Mnemonic for current pay period for pay group 1. This code begins with a 1D. The J2OE has also been updated to reflect the addition of the 2nd Pay Group. Below is an image depicting the previous Mnemonic for current pay period for pay group 1. This code begins with a 1D.

Payroll: 2nd Pay Group Below is an image depicting the new Mnemonic for Current pay period for pay group 2. This code begins with a 2D. This change has been incorporated for Previous and Archived pay periods as well. Below is an image depicting the new Mnemonic for Current pay period for pay group 2. This code begins with a 2D. This change has been incorporated for Previous and Archived pay periods as well.

Payroll Register Report: 2nd Pay Period
A number of reports have been impacted by the 2nd Pay Period addition. This is the Payroll Register prior to the addition of the 2nd Pay Period. A number of reports have been impacted by the 2nd Pay Period addition. This is the Payroll Register prior to the addition of the 2nd Pay Period.

Payroll Register Report: 2nd Pay Period
This is the Payroll Register after the addition of the 2nd Pay Period. This will only be shown if the client is set up for a 2nd Pay Period. If the client is not setup, the reports will remain unchanged. This is the Payroll Register after the addition of the 2nd Pay Period. This will only be shown if the client is set up for a 2nd Pay Period. If the client is not setup, the reports will remain unchanged.

Totals Report: 2nd Pay Period
This is the Totals Report prior to the addition of the 2nd Pay Period. This is the Totals Report prior to the addition of the 2nd Pay Period.

Totals Report: 2nd Pay Period
This is the Totals Report after the addition of the 2nd Pay Period. This is the Totals Report after the addition of the 2nd Pay Period.

Payroll Entries Report: 2nd Pay Period
This is the Payroll Entries Report prior to the addition of the 2nd Pay Period. This is the Payroll Entries Report prior to the addition of the 2nd Pay Period.

Payroll Entries Report: 2nd Pay Period
This is the Payroll Entries Report after the addition of the 2nd Pay Period. This is the Payroll Entries Report after the addition of the 2nd Pay Period.

Totals Recap Report: 2nd Pay Period
This is the Totals Recap Report prior to the addition of the 2nd Pay Period. This is the Totals Recap Report prior to the addition of the 2nd Pay Period.

Totals Recap Report: 2nd Pay Period
This is the Totals Recap Report after the addition of the 2nd Pay Period. This is the Totals Recap Report after the addition of the 2nd Pay Period.

Transactions Proof Report: 2nd Pay Period
This is the Transactions Proof Report prior to the addition of the 2nd Pay Period. This is the Transactions Proof Report prior to the addition of the 2nd Pay Period.

Transactions Proof Report: 2nd Pay Period
This is the Transactions Proof Report after the addition of the 2nd Pay Period. This is the Transactions Proof Report after the addition of the 2nd Pay Period.

Journal Entry Report: 2nd Pay Period
This is the Journal Entry Report prior to the addition of the 2nd Pay Period. This is the Journal Entry Report prior to the addition of the 2nd Pay Period.

Journal Entry Report: 2nd Pay Period
This is the Journal Entry Report after the addition of the 2nd Pay Period. The Journal Entries Report is not available to clients online in Workforce Now. If a client insists on receiving the report, it must be given to them in paper format and is couriered to them. This is the Journal Entry Report after the addition of the 2nd Pay Period. The Journal Entries Report is not available to clients online in Workforce Now. If a client insists on receiving the report, it must be given to them in paper format and is couriered to them.

Mainframe: Increased Deduction Priority Fields
As a result of the Big Rocks changes, the impact of the Increased Deduction Priority Fields on Mainframe are as follows: Expanded the existing company mnemonic 1DP5- Deduction Priority Field 5- from 16 deductions to 20. (81 – 96, A0 – A3) Created the new company mnemonic 1DP6 which will hold up to 16 deductions. (A4 – B9). Modified 2RSP, 2UN1, 2PD1, 2PD2, 2P02, 2P04 and 1QRH to accommodate the expansion of the Deduction Priority fields. Modified the logic and the payroll edits. Modified the J200 On-Line. As a result of the Big Rocks changes, the impact of the Increased Deduction Priority Fields on Mainframe are as follows: Expanded the existing company mnemonic 1DP5- Deduction Priority Field 5 from 16 deductions to 20. Created the new company mnemonic 1DP1 which will hold up to 16 deductions. Modified 2RSP, 2UN1, 2PD1, 2PD2, 2P02, 2P04 and 1QRH to accommodate the expansion of the Deduction Priority fields. Modified the logic and the payroll edits. Modified the J200 On-Line.

Big Rocks: Mainframe For more detailed information on the impact of Big Rocks on the Mainframe, please refer to the Big Rocks Solution Overview Power Point presentations. You can find this information in Solution Overview 1 of 2 on slides This information is also available in the entirety of Solution Overview 2 of 2. For more detailed information on the impact of Big Rocks on the Mainframe, please refer to the Big Rocks Solution Overview Power Point presentations. You can find this information in Solution Overview 1 of 2 on slides This information is also available in the entirety of Solution Overview 2 of 2.

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Welcome to Big Rocks Maureen Murphy Learning Services

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Welcome to Big Rocks Maureen Murphy Learning Services

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