1. General Council Meeting Gallery Room, Memorial Union
Wednesday, November 5, 2015
2:10 PM
Gallery Room, Memorial Union

2. AGENDA Call to Order & Seating of Substitutes Establish Quorum
Clayton Johnson
Establish Quorum
Kate Goudy-Haht
1. Approval of the Agenda
2. Approval of the Minutes
October 2015 Regular Council Meeting

3. AGENDA (continued) 3. Administrative Reports
Senior Vice President & Provost
Jonathan Wickert
Associate Vice President, University Human Resources
Clayton Johnson for Julie Nuter

4. Annual Benefits Open Change – 2016
Please take the opportunity to review and make changes to your benefits. Consider what life event changes may impact your benefit choices.
For ISU Plan participants, make online changes via AccessPlus:
Opened November 9:00 A.M.
Closes November 5:00 P.M.
Live Webcast: November 11 – 9:00-10:30 A.M.

5. AGENDA (continued) 3. Administrative Reports
Senior Vice President & Provost
Jonathan Wickert
Associate Vice President, University Human Resources
Clayton Johnson for Julie Nuter
Faculty Senate
Robert Wallace

6. AGENDA (continued) 4. Professional & Scientific Council
- Executive Committee Reports
President
Tera Lawson
Secretary/Treasurer
Kate Goudy-Haht
VP for University Community Relations
Jessica Bell
VP for University Planning and Budget
Jordan Bates

7. Budget Development Process Division of Student Affairs November 5, 2015

9. Division of Student Affairs – Council Members

10. Office of the Senior Vice President for Student Affairs
Admissions
Assessment and Enrollment Research
Dean of Students Office
Department of Residence
International Students and Scholars Office
ISU Dining
Learning Communities
Memorial Union
Office of the Registrar
Office of Student Financial Aid
Student Counseling Center
Student Support Services Program
Thielen Student Health Center
Upward Bound and Educational Talent Search

11. RMM Student Affairs Advisory Committee
The Division of Student Affairs has a 20 person RMM Student Affairs Advisory Committee.
Membership includes:
At-Large Chair
Faculty College Representatives
Faculty Senate
Graduate and Professional Student Senate
Information Technology Services
Professional and Scientific Council
Student Government
Senior Vice President for Student Affairs

12. Budget Development Timeline
State appropriations and tuition proposals to Board of Regents - August/ September Establish priorities for budget planning – October Board of Regents approves tuition rates – December Preliminary enrollment and revenue projections – December Governor submits state budget proposal – January Division’s submit preliminary budget plans – February Updated enrollment and revenue projections – March Division’s develop updated budget plans – April Scheduled last day of legislative session – April/May Final enrollment and revenue projections – May Finalize parameters for employee compensation – May Finalize budgets – June Board of Regents approves budget - August
Review and Discuss Preliminary Budget Requests – November RMM Student Affairs Advisory Committee Meeting to gather feedback regarding requests – Mid-January SVPSA submits preliminary FY2017 budget plans to the President – February Continue to review and update preliminary requests as needed – March SVPSA submits updated FY2017 budget plans to the President – April President Budget Cabinet Meeting to finalize budget allocations to each division – May SVPSA submits final FY2015 budget reports to the President – June

13. Budget Development Process
Review and Discuss Preliminary Budget Requests – November
RMM Student Affairs Advisory Committee Meeting to gather feedback regarding requests – Mid-January
SVPSA submits preliminary FY2017 budget plans to the President – February
Continue to review and update preliminary requests as needed – March
SVPSA submits updated FY2017 budget plans to the President – April
President Budget Cabinet Meeting to finalize budget allocations to each division – May
SVPSA submits final FY2015 budget reports to the President - June

14. FY2015 General Funds Breakout
General Operating Funds $25,111,665 Senior Vice President’s Office $3,012,484 Dean of Students $5,597,246 Admissions $6,549,527 Records & Registration $2,260,871 Counseling $1,774,793 Financial Aid $2,047,208 International Students $919,559 Memorial Union $2,949,977

15. Budget Development Process Auxiliary Operations
Department of Residence
ISU Dining
Thielen Student Health Center

16. Department of Residence and ISU Dining
The Department of Residence and ISU Dining follow a very specific Board of Regents process and timeline.
At the University of Iowa and the University of Northern Iowa, these two operations are consolidated as one unit.
As the Department of Residence and ISU Dining sell bonds in the debt financing market. As a result, a debt coverage ratio of 35% must be met. The two units have about a $16,500,000 bond payment annually as the bonds all roll together. To cover the debt coverage ratio, these units must be in a net financial position of approximately $22,275,000 ($16,500,000 *1.35).

17. Thielen Student Health Center
The Thielen Student Health Center does not receive any general funds, but submits their budget to the SVPSA in mid-spring each year.
The Thielen Student Health Center is also required to make a presentation to the Special Student Fee Committee because a portion of their revenue is generated from the Student Health Fee.

18. Ongoing Budget Discussions Throughout the Fiscal Year
The SVPSA Fiscal Officer meets as a group with the budget/finance personnel from all SVPSA reporting units on a monthly basis.
Additionally, the SVPSA Fiscal Officer meets individually with the budget/finance person and director of each SVPSA reporting unit on a monthly basis to discuss arising budget issues.

19. AGENDA (continued) 4. Professional & Scientific Council
- Executive Committee Reports
President
Tera Lawson
Secretary/Treasurer
Kate Goudy-Haht
VP for University Community Relations
Jessica Bell
VP for University Planning and Budget
Jordan Bates
VP for Equity and Inclusion
Katie Davidson

20. AGENDA (continued) 5. Professional & Scientific Committee Reports
Awards Chris Neary
Communications Amy Ward
Compensation & Benefits Karl Schindel
Peer Advocacy Ben Green
Policies & Procedures Kris Koerner
Professional Development Lynn Bagley
Representation Stacy Renfro

21. AGENDA (continued) 6. Unfinished Business and General Orders
Smoke-Free Campus Policy – Motion
Facilities and Grounds Use, Activities (Chapter 13 or the Iowa Administrative Code) – Motion
Video Cameras, Administrative Uses Policy - Motion

22. AGENDA (continued) 7. New Business
Amend Professional & Scientific Council Bylaws Regarding Committee Appointments – Motion
Campus Safety and Security Summit
Report

23. AGENDA (continued) 8. Announcements Announcements from Councilors
Professional & Scientific Council Seminar Series Event
Overview of 2016 Benefits
Ed Holland, Benefits Coordinator, University Human Resources
November 10, 2 – 3 PM, Memorial Union Pioneer Room
Executive Committee Meeting
November 19, 9:00 – 11:00 AM, 107 Lab of Mechanics
General Council Meeting
December 3rd, 2:10 – 4 PM, Memorial Union Gallery Room

24. Adjournment