1. Kronos Timekeeping
Graduate Assistants

2. Affordable Care Act requires all hours worked to be reported & tracked
Hours worked at multiple jobs can be viewed by each supervisor/timekeeper
Why Kronos?

3. Hours reported in Kronos are for ACA compliance purposes only.
It is important to accurately reflect number of hours actually worked in order to comply with the Affordable Care Act. You should accurately report the number of hours worked for the week.
Graduate Assistants will not enter clock in/clock out times; only total hours per week.
Pay will remain at the hours per week shown on the pay authorization (10, 15, 20). It is assumed GA’s will work on average per week the number of hours indicated on the pay authorization.
Your hours per week should not exceed the number of hours stated on the pay authorization.
Important Points

4. You may work at another position on campus as long as total weekly hours do not exceed 28 per week (20 for International Students). Graduate Assistantship hours do not fluctuate.
Example: If an assistantship is established for 20 hours, the student position hours may not exceed 8 hours. If the student works less than 20 hours at the assistantship in one week, the student still may not exceed 8 hours at the student position.
Important Points

5. Begins Thursday prior to the start of a given semester
Ends Friday preceding commencement
Graduate Assistantship and Scholarship/Fee Waiver Award Guidelines are available at: guidelines.pdf
Term of Appointments

6. Payment Schedule (See handout)
Pay Schedule located on Payroll Website:
9 Equal payments Fall 2016
9 Equal payments Spring 2017
1st Payment is September 9th
Pay periods are two weeks. Begin on a Saturday, end on a Friday
Timecard approvals are due by end of day on the Friday the pay period ends.
Payment Schedule (See handout)

7. Entering Hours In Kronos
Log In: Kronos.indstate.edu
Log in using your Sycamore ID.
Entering Hours In Kronos

8. Entering Hours in Kronos Select Correct Time Period – Current or Previous Select “Grad Assistant Hours” pay code

9. Entering Hours in Kronos Key total weekly hours worked

10. Approve Your Timecard Employee Approval is Required

11. Completed Timecard Make sure weekly hours do not exceed 28 (20 for international students)

12. Special Instructions for First Pay Period: Report hours for August 18 & 19th as “Prior Pay Period Hours”

13. If you work during ISU breaks you must have a student assistant position in your department.
Clock in and out of student assistant positions; Do not edit.
Multiple Jobs

14. Submit and Approve your Timecard on or before the Last Day of the Pay Period. Don’t Be Late!!
Be on Time

15. Contact Information:
Susan Guell – Assistant Payroll Manager & Exempt Payroll Coordinator
Judy Ross – Student Payroll Coordinator
College of Graduate & Professional Studies
Thank You!