1. Induction for New Leaders and Managers
Human Resources and Organisational Development

2. Welcome to Aston HR structure and my role
Aston 2020 and Aston's expectations of it’s managers and leaders
Key policies and procedures
Salary and benefits
Web resource for managers and
leaders

3. Structure of Human Resources
Director of HR and Organisational Development
Head of HR Operations
Payroll Team
Systems Team
Associate Directors of HR
HR Business Partners
Recruitment Team
HR Admin Team
Strategic Organisational Development Lead
OD Team

4. Aston People 2020 Leadership Expectations

5. Key HR Policies and Procedures
Fairness
Without delay
Consistency
Framework
Confidentiality
Mechanisms
Right to be accompanied
Ethically

6. Induction
Who should be inducted?
New employees and existing staff who have a new job role
When?
From day one
Who is responsible? Department/School
Induction is key to familiarising employees with the University and their given area of responsibility

7. Probationary Procedure
Keep a record of meetings
Complete training
Establish who is on probation
Who does probation apply to?
All except Lecturers, Senior Lecturers and Professors
Duration of the probationary period? 6 months or 12 months
Assigned a Probationary Advisor? Line manager
Options ? Extend, confirm, end

8. Diversity, Inclusion and Well Being
Champions for Equality and Diversity
Athena Swan
Networks e.g. Disability, LGBTQ

9. Performance Development and Reward Scheme
Employees have one meeting with his/her line manager a year
Set objectives (June/July)
Review objectives (May/June)
Continue to review during the year at one to ones
Reward scheme runs once a year and is in 2 parts
All staff University level award (except staff warnings)
Individual contribution (backdated to 1 August)
All new managers should attend the training run by staff development
Training available on setting objectives and the PDR scheme
Effective staff performance and development is key to Aston’s ability to deliver to its 2020 Strategy.

10. Performance Management
Informally meet with the employee
3 Formal Stages, sets out:
Right to be accompanied
Notice of meeting
Who should be at the meeting
Academic staff are referred to the
University Statutes
Suspension
Authorisation required
Appeal Process
Each stage of the procedure

11. Sickness Process and Procedure
Staff are expected to obtain a GP note for absences of 8 days or over
All staff are expected to notify their Line Manager if they are absent for this to be recorded
Line Manager should enter the sickness information promptly on Core
Sickness data returned on a monthly basis

12. Sickness Absence
Return to Work Interviews
Role of Occupational Health Provider
Keep in Contact
Sickness Data and Triggers
Formal Procedure
Impaired performance through sickness may create health and safety risks
Sickness da

13. Disciplinary Pre Disciplinary Counselling 3 Formal Stages, sets out:
Right to be accompanied
Notice of meeting
Who should be at the meeting
Academic staff are referred to the
University Statutes
Suspension
Authorisation required
Appeal Process
At each stage of the procedure

14. Recruitment Permanent/fixed term Agency Apprenticeship
Placement student
Contractor/IR35
Externally/Grant funded research contracts
Visiting and honorary positions

15. Saying Thank You To Employees
Informal
Saying thank you!
Formal
Performance related pay
Aston Excellence Awards
Chancellor’s medal
Aston Star award
Use of Personal Academic Support Accounts
Recognition in print (Aspects)

16. Salary Salary Flexible Benefits Pension AUPS/USS Job Evaluation
April Increments
(August incs - staff above grade 10)
Please note additional duties which become continuing may result in requests for evaluation.

17. Joint Campus Trade Unions
We recognise the following unions on campus:
UCU
Unite
GMB

18. Website for Managers and Leaders
Quick guide to policies and procedures
Vidcasts and podcasts on key topics
Aspirational training and development opportunities for managers at all levels
Key courses you should attend in your first year at Aston

19. Development Opportunities
There are a range of development opportunities available to you as a new manager. These can be accessed via the OD or HR pages of the intranet.
Aspiring Manager – for colleagues new to management
Probation Management
Recruitment and Selection
Optimising Performance
Introduction to Coaching
Preparing for PDR
Presentation Skills
Speak with your OD/HR Business Partner or visit the OD intranet site to find out more.

20. Questions