1. MONTHLY CSF MEETING
September 5, 2017
paige

2. Introductions President: Paige Caito (Equestrian)
Brad Whittaker (Program Director)
Julia Stulock (Assistant Director)
Hayley Ulmer(Program Assistant)
Club Sports Federation Executive Board
President: Paige Caito (Equestrian)
Vice President: Allie Mattingly (Women’s Volleyball)
Secretary: Emily Kronick (Equestrian)
Treasurer: Trevor Light(Men’s Volleyball/Waterski)
paige

3. JB5K Announcement ***This IS classification points
Paige show video

4. Treasurer Update
Every club has an SOA account and an allocation account, and most of you have a foundation account
I will be running the allocation accounts this year and Hayley Ulmer will be running the foundation accounts
I will be in the office at least once a week. Reimbursements and payments can take up to 14 days.
Allocation balances can be viewed by clubs, treasurers were ed links to a google document that is updated monthly with account balances
Ttrevr

5. Treasurer Update
Allocation account does not roll over at the end of the fiscal year
Spend allocation money on applicable items before spending SOA and foundation money, especially on “big ticket” or expensive items
Clubs that do not spend all of their allocation money at the end of the fiscal year will lose that money, and have a difficult time applying for more allocation dollars in the future  
Additionally: Clubs activated by September 1 and/or have had four core officers complete officer training will be receiving incentive allocation rewards
tvor

6. Fundraiser Opportunity
Compass Rose Events in Crawfordsville, IN hosting a company picnic the needs volunteers
6 people Friday, September 15th from 3-7pm
24 people Saturday, September 16th from 9am-5pm
Includes set up, take down, running games and activities, preparing and serving food, and helping create a fun and safe environment
Total donation amount is $1300
me if you are interested
tvor

7. Classification System
Determines how to allocate limited resources based on impact of club
Impacts:
Allocation Amount
Facility Priority
Point System
August 1, 2017 – April 18, 2018
How to submit – Through CSF website: officer info page
CSF Vice President
Weekly office hours: Mondays 1:00-2:00PM
Posts current point total online (weekly)
Allie Go into more detail about why we have this and go into detail about each piece about why we have mandatory categories.

8. Classification Summary
A – Outstanding: points
The highest levels in recognition is reserved for the clubs that are very organized, active on campus, as well as in the community, and regularly support other Club Sports in their activities. This elite group will represent a small number of exceptionally dedicated clubs.
B – Above Average: points
The mid-level in the classification system is for clubs that go beyond expectations by attending extra Rec Sports events and being organized by submitting necessary forms by the priority deadlines.
C – Base Level: points
This is the level that every club is expected to meet each year in order to maintain their status as a Club Sport. Clubs that are building their membership base can still achieve these base requirements through Club Sports Federation (CSF) involvement.
Allie

9. Classification Categories
Required Components
Required
Maximum
CSF Meeting Attendance 35 40
CSF Mentor Meeting 10
Organization 20 26
Attending Events/Collaboration 5
Recruitment & Retention
TOTAL 80
116
Allie

10. CSF Meeting Attendance
5 points per meeting / 35 required/ 40 max
Monthly meetings facilitated by Exec Board
One officer from each club must attend
Missing 1 meeting results in 5% fine from
the current-year’s Allocation
Missing 2 meetings will result in additional sanctions up to or including removal from CSF
Allie– This is also a time to get feedback and give updates and our goal is to increase club’s involvement and spotlight more clubs during the meetings. We also hope that through these meetings the officers will get a better understanding of what the CSF offers to each of their clubs.

11. CSF Mentor Meetings 5 points per meeting / 10 required/ 10 max
Each Club Sport is assigned a mentor from the CSF Exec Board
Arrange an in person meeting with him/her mid-semester in the fall and spring
10 points maximum in this category
Emily– Each club is assigned a mentor from the CSF Exec Board which we will let you know who your mentor is.

12. CSF Mentor Groups Paige Allie Trevor Emily Julia Hayley Cycling
Figure Skating
W. Soccer
W. Volleyball
W. Water Polo
Equestrian
HooSher Bhangra
Baseball
Tennis
M. Volleyball
M. Rugby
Akido
Karate
BJJ
Swim
Log Rolling
Ice Hockey
Men’s Soccer
Swing
Ballroom
Golf
Waterski/Wakeboard
W. Rugby
M. Water Polo
Run
W. Ultimate
W. Basketball
Judo
M. Lacrosse
Sailing
Western
Cricket
Fencing
Field Hockey
W. Lacrosse
Gymnastics
Quidditch
Hapkido
TKD
Badmitton
M. Ultimate
Allie

13. Organization 2 points per submission / 20 required / 26 max
Submit by the priority deadline = 2 points
Submission Priority Deadline Discipline Deadline
Fall Semester Event Schedule 9/8/ /15/17
Spring Semester Event Schedule 12/1/ /8/17
Updated Monthly Rosters 1st Friday after each CSF meeting nd Friday after meeting
Inventory Report 4/18/18 5/7/18
SLL Re-Registration 4/18/18 5/7/18
Club Sports Re-Registration /18/ /7/18
Failure to submit by the discipline deadline will result in disciplinary action; see manual for more details.
Emily

14. Attending Events/Collaboration
5 points per event: 5 points required/20 points maximum
Attending Events:
Support Rec Sports or a fellow Club Sport’s event
Intramural teams, JB5K, fundraisers, open dances, competitions, black belt tests
Attending practices DOES NOT count
Report attendance within 2 weeks
At least 5 people must attend
Attendees must be in the picture, with the event in the background
Emillyy

15. Attending Events/Collaboration
5 points per event: 5 points required/20 points maximum
Collaboration
Work together to organize and plan:
a fundraiser
community service project
or special event with another Club Sport
Both clubs must submit a report within 2 weeks for credit
Emillyy

16. Recruitment & Retention
2 points per event / 10 required / 20 points max
Events must be reported within 2 weeks to receive credit.
Recruitment Event – a face to face interaction that assists with the recruitment of new club members. Examples of such include call-out meetings, demos, and tabling. Rec Fest earns your club 10 points.
Retention Event – activities not related to your sport that encourage group bonding, such as club socials, team dinners and award banquets. Cannot include alcohol, or immediately follow a competition. 
Paige: This category is important because by doing these events this is what helps you retain the members and keep your members interested and connected even during an off season. These can include team dinners, movie nights, any social or outing you attend. For example we always do a trail ride that everyone loves. It is a great way to get to meet others in the club, Make sure these are submitted within 2 weeks or you wont receive points. IF you ever have a question about if it counts or not? Reach out to us and we can let you know. Remember if you went to Rec-Fest you already received 10 points!

17. Classification Bonus Categories:
Bonus Components
Maximum
Committee Service 10
Advisor Meeting
Alumni Engagement
Club News and Updates
Community Service
None
Paige– To become an A or B club you will have to go beyond the required categories and do the bonus as well. The bonus categories have changed a little bit this year with a new category called Alumni Engagement. Also remember when doing the bonus categories they all have a 10 point max except community service. There is no limit on this.

18. Committee Service 5 points / 10 points max
Actively serving on a committee for a full term will earn your club 5 points.
Appeals Board
CSF exec board
Martial Arts Committee
Marketing Committee
Points will be given at the end of service
Paige- This is a great way to get more involved in CSF. You can join a committee such as (List them) Your points won’t be given until the end of the year as to ensure that service is completed. You can have up to two members of the club serve on a committee and they don’t have to be an officer, they can be a member as well. The appeals board and marketing committee applications will be coming out soon.

19. Advisor Meeting 5 points / 10 points max
Clubs are encouraged to be in regular contact with their advisor so they can provide the club with the support it needs
Meet with your advisor and have them send a short summary of your in person meeting to
Limit 5 points per semester
Trevor

20. Alumni Engagement 5 points a newsletter / 10 points max
Active alumni networks can be utilized to host events
Documentation of invite, agenda, attendees, and summary are required
Reach the 10 points max for hosting an event
Social media accounts or newsletters are good ways to establish long lasting networks to keep people connected!
Limit 5 points per semester
Trevor

21. News and Updates 2 points / 10 points max
Clubs may submit a monthly update about their club through the Classification Reporting Form
While optional, reports must be submitted by the last day of the month for credit
Trevor

22. Community Service 10-25 points per event / no max
Clubs may complete a service event as a group with an approved organization of their choosing.
Must send a roster
To be considered a club service event, a minimum of 25% of active roster must attend or 5 people, whichever is greater, along with at least one service hour/person:
service must be reported within 2 weeks of the event conclusion. Credit will be granted in the following increments
avg hours/attendee= 10 points avg hours/attendee= 20 points
avg hours/attendee= 15 points avg. 8+ hours/attendee= 25 points
Trevor

23. Appeals Board Our appeals board is made up of fellow club officers
You listen to the appeals and help reach an agreement
Allie: by September 19th with why you feel you would be a good candidate.
Exec Board will then choose from the applicants to make up appeals board
Allie

24. Marketing Committee
Our Marketing Committee is made up of fellow club officers/members
You will help us market CSF and individual clubs around campus throughout the year
Emily: by September 19th with why you feel you would be a good candidate.
Exec Board will then choose from the applicants to make up Marketing Committee
Emily

25. Important Dates and Deadlines
Friday, September 8th: CPR/AED/UP/PDT & First Aid 3pm
Friday, September 8th: August Roster Due
Friday, September 8th: Fall Event Schedule Due
Friday, September 8th: LAST Officer Training 2pm (President, VP, Treasurer, Secretary must attended)
Saturday, September 16th: CPR/AED/UP/PDT & First Aid 3pm
Paige

26. UPCOMING EVENTS
Saturday, Sept. 16th: M Rugby vs. Purdue Evan Williams
Saturday, Sept. 23rd: M Water Polo Tournament SRSC
Sunday, Sept. 24th: M Water Polo Tournament SRSC
Wednesday, Sept. 27th: Chiptole Dine and Donate Fencing 5-9pm
Thursday, Sept. 28th: Chiptole Dine and Donate W. Soccer 5-9pm
Saturday, Sept. 30th: M Rugby v. Ohio State 1:00pm Evan Williams
Paige::::Don’t forget you can find all the dates and deadlines on the club sport website calendar which is updated weekly!