1. Scaled Leadership Regional Meeting
Central Region Office
Scaled Leadership Regional Meeting
February 7, 2018

2. Region Superintendent
Mr. John D. Pace
Region Superintendent

3. Scaled Leadership Regional Meeting
Central Region Office
Scaled Leadership Regional Meeting
February 7, 2018

4. Community School Operations
Mr. Eric Acosta
Community School Operations

5. Community School Operations
FEMA Inspections. All inspection dates will be confirmed via Outlook invite. 4-6 months to complete
FF&E Hurricane Related Damage Survey will go out this week. Quick turnaround time
WB #22532 – Mandatory Lockdown Drill Due in February Report the Lockdown Drill utilizing the FASI system on the same day the drill is performed

6. Community School Operations
WB #22533 – Eighth Emergency Evacuation Drill during the month of February
WB #22519 – Custodian Induction Academy (CIA) for All Newly Hired Custodians
Identify new custodians hired after Wednesday, November 7, 2017 and ensure that they register to attend this mandatory Academy

7. Ms. Ana Perez, District Administrative Assistant
Contact Information
Mr. Eric Acosta
(305) ext – Office
(305) – Private Line
(786) – Cell
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

8. Office of Professional Standards
Dr. Gloria Arazoza
Office of Professional Standards

9. Professional Standards
OPS Updates
WB #22433 – School Improvement Plan Waivers
Region Meetings March 5th. Waiver forms must be submitted in person to the Region Office.

10. Theresa Vazquez, District Administrative Assistant
Contact Information
Dr. Gloria Arazoza
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

11. Contact Information
OPS - Instructional Ms. Carmen Gutierrez, District Director (305) – Office OPS - Non-Instructional Ms. Maria G. Zabala, District Director (305) – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer (305) – Office

12. Academic Operations Secondary Schools
Ms. Robin Atkins
Academic Operations
Secondary Schools

13. Master Schedule Calendar
Academic Operations
Secondary
Master Schedule Calendar
January 29th
DSIS available for all future school activity
February 5th
Aspen scheduling create future scenario
April 16th
Future schools complete entry of feeder (future) students
May 1st
Preliminary Master Schedule with students in preparation for budget conferences
July 23rd
Aspen - Schools begin running the Pre-Export Validation Report until the report is error-free
August 1st
Aspen Rollover
August 2nd
Aspen Final Transfers Middle and K-8 Schools
August 3rd
Aspen Final Transfers High Schools
ITS programmatically futured all traditional M-DCPS students to their future home schools on Friday, January 26th

14. Academic Operations Secondary
Ensure that plans for extended learning opportunities such as Saturday School are strategic and connected to student data and student needs
Student groupings for differentiated instruction should be based on data from iReady Diagnostic 2
Ensure data chats are conducted for the upcoming Mid-Year assessments (Biology, Science, US History, and Civics) which are scheduled from January 22nd – February 16th
Maximize the use of feedback from Mid-Year Plans to refine processes and systems for all assessed areas

15. iReady Predicted Proficiency
Academic Operations
Secondary
iReady Predicted Proficiency
Navigate to the ELA_DATA or MATH_DATA tabs and look for the columns titled: “Predicted_Proficiency_ELA” or “Predicted_Proficiency_Math”
The values provided by iReady are from 0% to 100% and denotes the probability that the student will score a Level 3 on the FSA Assessment

16. iReady Predicted Proficiency (continued)
Academic Operations
Secondary
iReady Predicted Proficiency (continued)
A helper column has been added to identify gains or decreases in iReady levels from AP1 to AP2. The columns are on the ELA_DATA and MATH_DATA tabs titled “IrdyELALvlChange” or “IrdyMathLvlChange”
Positive numbers indicate an increase
“0” indicates no change
Negative numbers indicate a decrease

17. Academic Operations Secondary
WB # Futuring of All Students. ITS programmatically futured all traditional M-DCPS students to their future home schools on January 26th
Schools should review the following reports to determine which, if any, students were not futured programmatically:
From Control D:
Product #T0500P76-01 Not Futured (Immunizations) Product #T0500E70-01 Not Futured (Residence School Problem)
From the Online Report Request System (Option 5 in DSIS): Student List (Incorrect or invalid home address)

18. Theresa Vazquez, District Administrative Assistant
Contact Information
Ms. Robin Atkins
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

19. Dr. Janice Cruse-Sanchez
Financial Human Capital

20. Financial Human Capital
WB #22477 – Required Teacher Roster Verification
Florida Statute, Section Personnel Evaluation Procedures and Criteria - requires that the District provide instructional personnel the opportunity to review the accuracy of class rosters that will be used in their evaluation
The Teacher Roster Verification link will be available on the Teacher Portal for FTE Survey 3 on Monday, February 12th
Principals are to inform all instructional staff that the link is available via the Teacher Portal
Principals are required to monitor the staff members who have accepted or not accepted the final rosters through the portal report.
Principals are to print and file this report at the end of the roster verification window (February 12th - March 1st)
Should a teacher roster have an error, FM-7494 Roster Correction Form is available as a link labeled "Roster Correction Form" in the "Roster Verification" box on the portal
FM-7494 must be completed, saved, scanned, and ed by the teacher to

21. Master Treasurer’s Visiting Report Summary
Central Region Office
Operational and Financial Management
Master Treasurer’s Visiting Report Summary
Best Practices

22. Kudos to the following MDCPS Master Treasurers
Michelle Bhoorasingh-Van E. Blanton Elementary
Suzanne Tan-Coconut Grove Elementary
Rosalind Brown-Charles Drew K-8
Yenisel Arce-Fairlawn Elementary
Gina Ferrandiz-Ada Merritt K-8
Lori Sterling-Henry E.S. Reeves Elementary
Mary Carey-Santa Clara Elementary
Taneisha Robinson-Carrie Meek/Westview K-8
Angela Rowe-Kinlock Park Middle
Lilliam Rivero-South Miami Middle
Alex Dor-Ronald Reagan Senior
Isabel Santana-Miami Coral Park Senior
Felicia Cox-Miami Edison Senior

23. Master Treasurer’s Visiting Report

24. Deposits missing signatures on
Bank Transaction Posting Journal

25. Recap Sheets missing receipt numbers, funding structure, and sponsor signatures

26. Missing purchase orders

27. Invoices missing Goods Received stamp

28. Selected picture bid missing principal’s signature

29. Fundraising Applications incomplete

30. Missing Activity Log and Operating Report

31. Serialized Forms Log missing signatures

32. Need to create a separate folder for JV transfers
Need to create a separate folder for voided checks

33. CRO Fiscal Review Best Practices
Presented by:
Alicia Hidalgo, Principal at Miami Coral Park Senior High
Heather D. Tyler, Principal at Fairlawn Elementary Community School

34. Kudos to the following district fiscal review team William Aristide Alicia hidalgo Melanie Megias omar riaz Debbie Saumell heather tyler

35. Payroll (common errors and best practices)
Sign-In Procedures
All Full-time, Non-Instructional Staff sign in/out using time-in and time-out
All MEP Staff sign-in/out using initials

36. Payroll Cont’d (common errors and best practices)
Payroll Corrections
Print Corrections (shows proof of payments)

37. Payroll Cont’d (common errors and best practices)
Anticipated Payroll
Anticipate only Full-time and Permanent Part-time employees
No other employees are to be paid beyond the day/date of anticipation

38. Payroll cont'd (common errors and best practices)
Leave Cards
FM 7433 “Temporary Duty Request”…attach to Leave Card of all Instructional Employees attending PDs
Attach PD Registration

39. Payroll Cont’d (common errors and best practices)
Additional Documents
Do not include unnecessary documents with payroll (i.e. Doctor’s notes, correspondences between staff and administrators, etc…)

40. Payroll cont’d (common errors and best practices)
Organize and file numerically according to pay period, not weekly

41. Quad a and Security Roles Reports
Print Both Monthly
Set Outlook Event as a reminder

42. Quad a and Security Roles Reports cont’d
Control D
Can print past six (6) months of reports
Sign and date

43. Quad a and Security Roles Reports cont’d
Emphasis on last 3 pages
No more than 3 employees with ISIS-ACAD GRD/TRACE UPD access
No more than five (5) employees with WGBA Attendance and WGBM Manager Access

44. Quad a and Security Roles Reports cont’d
Print monthly, sign, and date
“Live” Report
Cannot print previous months’ reports

45. Property: capitalized (Including title I)
Conduct In-House Mini Property Audits Three times per year
Report missing property to School Police immediately
Complete and Submit Plant Security Report for missing property

46. Property cont’d: non-capitalized (Including Title I):
Accountability
Create spreadsheet with serial numbers and locations in order to track items/property
Report missing property to School Police immediately
Complete and Submit Plant Security Report for missing property

47. Property cont’d (Best Practices)
Disposal:
Complete FM 1670 “Outgoing Control Equipment” and remove nonfunctioning equipment from facilities
Do not keep excessive inoperable equipment in facilities

48. Property cont’d (Best Practices)
Disposal (Title I):
In a Memo addressed to Title I, request permission to dispose of nonfunctioning Title I equipment
Upon receipt of approval from Title I, immediately dispose of/remove nonfunctioning equipment from facilities

49. If you need Assistance or have additional questions:
Alicia Hidalgo:
Heather D. Tyler

50. Dr. Janice Cruse-Sanchez
Contact Information
Dr. Janice Cruse-Sanchez
(305) ext – Office
(305) – Private Line
(786) Cell
TBA, District Administrative Assistant
TBA
(305)

51. Contact Information
Budget Office
Mr. Paul Mickey, Budget Coordinator
(305) – Office
Ms. Gabriela Petrini, Instructional Staffing
(305) – Office
Mr. Henry Tablada, Non-Instructional Staffing
(305) – Office

52. Academic Operations K-12 Schools
Mr. Michael Lewis
Academic Operations
K-12 Schools

53. Academic Operations K-12 Attendance ABC
iAttend “Targeted Student Status Forms” are due on Thursday, February 22nd
ABC
Doral Community Meeting scheduled for Tuesday, February 13th at John I. Smith K-8 (Middle Learning Center)

54. Exceptional Student Education
FSAA Administrator/School Level Coordinator (SLC) Meetings (Two half-day)
February 20th Miami Lakes Ed. Center Auditorium
February 22nd at Miami Killian SHS Auditorium.
Transfers
No transfers will be processed during FTE week (February 5th – 9th)

55. Contact Information
Mr. Michael Lewis
(305) ext – Office
(305) , Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

56. Academic Operations Elementary / K-8
Mr. Alejandro Perez
Academic Operations
Elementary / K-8

57. Academic Operations Elementary / K-8
WB #22425 – ITS Parent Notification of EOC Final Course Grades in Florida’s EOC Eligible Courses
WB #22433 – UTD Building Stewards School Improvement Plan (SIP) Waivers
WB #22478 – Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Pre-Kindergarten (VPK) Program

58. Academic Operations Elementary / K-8
WB #22318 – Third Grade Promotion Requirements letter
WB #22449 – Complimentary Snacks for Florida Standards Assessment and FCAT 2.0 Testing

59. Ms. Maria Areas, Secretary
Contact Information
Mr. Alejandro Perez
(305) ext – Office
(305) , Private Line
(786) – Cell
Ms. Maria Areas, Secretary
(305) ext. 5049