1. Internal Affairs Tracking within Offender Management System
Thirst for Knowledge

2. REASON FOR CHANGE Need for Consistency Limited Data Access
Communication
Report Tracking
Analytics
Data Sharing
Each slide has text within this NOTES section to help.

3. Need for Consistency
12 prisons with 12 different ways of tracking for Internal Affairs
Differences in terminology
Inconsistency as to what warrants investigation

4. Limited Data Access Data was kept in paper files
Individual separate databases or spreadsheets
Lack ability to query past investigations

5. Lack of Communication
Record often ended/closed upon transfer of inmate or staff
Transfers
No easy way to verify investigations across Institutions or population types.
Probation and Parole

6. Report Tracking Separate from Disciplinary and Incident Tracking
No way to monitor status or length of investigations
Repeat or simultaneous investigations
Monitor Trends and Patterns

7. Data Sharing Local and State Law Enforcement
Institution to Central Office
Collaborative Investigations between Institutions

8. Options Available What were other states using?
Down side of using a external database
Ultimately used existing OMS

9. Using existing OMS – Kentucky Offender Management System (KOMS) Marquis Software
Control over user access
Most users can not see IA screens
Some users have basic level access
Administration and Executive staff have highest level of access and reporting
Historical user access
Monitor staff views, access, updates etc.

10. Using existing OMS – Kentucky Offender Management System (KOMS) Marquis Software
Create custom screens and report to fit our needs and work cohesively with existing functions
Layout specific workflow
Monitor each action taken along the process of the investigation
Meet deadlines
Generate alerts

11. Using existing OMS – Kentucky Offender Management System (KOMS) Marquis Software
Ability to track evidence, as well as, store scanned documents, within current system
Videos and Audio stored outside system
File Bound Integration

12. Demo

13. One year later…. Benefits Lessons Learned Future Projects
Tracking system Inmates behavior/patterns
Historical record
Consistency
Lessons Learned
Involve outside entities – State Police, prosecutors, judges etc.
Future Projects
Improved reporting