1. Tennessee Longitudinal Data system (TLDS)
TN State Data Center: Data Users Conference

2. Agenda What is TLDS? Who Participates? Data & Matching
Overview
Data Domains
What can we do with TLDS?
Who Participates?
Governance Structure
Committee Responsibilities
Data Access & Management Policy
Data & Matching
Database Framework
Unique Identifier (MPI)
Web Portal, Dashboards & Research Data
Web Portal Overview
Dashboards
Research Request Process
What’s Next? New Projects
September 19, 2018

3. What is TLDS? Overview Architecture & Security Governance
Data Warehouse
Extract/Transform
Audit/Validation
Unique Identifier
Dashboards
Agency Query & Analysis
Research Datasets
Data Sharing
Request & Access Procedures
Access Approvals
Enhancements
Environment
Security Protocols & Controls
User Management
Performance
Architecture & Security
Governance
Data Management
Dashboards, Data Access, & Research
September 19, 2018

4. Economic Develop-ment
Data Domains
Human Services
Student
Course
Assess-ment
Work- force
School
Staff
Disability Services
Beyond
Children Services
Economic Develop-ment
2011/2014
September 19, 2018

5. What can we do with TLDS? Make informed decisions based on data
Assess Effectiveness of Policies and Programs
Identify impact/outcomes of services
Example: Unemployment or wage by education attained (i.e. Degree, Program)
Example: Determine success of program participants
Evaluate College and Career Readiness
Curriculum evaluation and reform
Example: Graduates require remediation or learning support upon entering college
Improve Efficiency of Agency Operations
Cross agency information sharing
Example: Provide view of information for federal compliance reporting
Example: Provide standardized data for use by agency or others
September 19, 2018

6. GOVERNANCE
September 19, 2018

7. Who Participates? Governance Structure
September 19, 2018

8. Committee Responsibilities
Governance Oversight (Steering Committee)
Data Access and Management Policy Annual Review
Data Access Approvals
Public Report Release Approvals
Ensure agency has staff assigned to both research and data steward committees
Review and establish priorities for enhancement and research requests
Research Data Requests (Research Review Committee)
Guide refinement of procedure for requesting data
External research request review and approval
Provide guidance on data sharing terms
Advise or facilitate data questions and understanding
Data & Access (Data Stewards Committee)
On-going data extraction, transfer and validation
Resolution of data anomalies and matching issues
Provide data definitions and code lists for inclusion in TLDS metadata
September 19, 2018

9. Data Access & Management Policy
Types of Data Sourced
Relevant State and Federal Regulations
Responsibilities of the Agencies and CBER
User Roles for Access
Levels of Data Visibility
Approvals Required for Access
Security Measures to Protect the Data
Additional Procedures:
Annual Policy Review
User Management & Monitoring
Researcher Request for Data
Amendment to Expand Partner Agencies
September 19, 2018

10. DATA & MATCHING
September 19, 2018

11. imart data management framework
Data Imported ‘As-Is’
Transformed to iMart Data Model
Assign Unique Identifier
Strip Identifiable Data
Publish to Reporting Warehouse
Create Cubes for Analysis
September 19, 2018

12. Unique Identifier (MPI) Overview
Identify individuals across multiple data domains using matching algorithms
Mask sensitive data to protect identity of individual
Assigns identifiers to uniquely identified individuals
Common elements: SSN, Name & Birth Date
Not consistently available in all data sources
Can assign multiple identifiers
Flexible when new elements available for matching
September 19, 2018

13. WEB PORTAL, DASHBOARDS & RESEARCH DATA
September 19, 2018

14. Web portal Overview Secured Portal Research Request Dashboards
Online Training
Collaboration Tools
Data Analysis & Export
Research Request
Public Release TBD
Applicant Registration
View Data Domains
Request Data
Provide Data/Access
September 19, 2018

15. Dashboards Public Release
DOE Annual Report Card
9th Grade Pipeline
Education Attainment
Secured Release (State Agency Personnel Only)
HS Progression
HS Equivalency Progression
PS Freshman Progression
PS Graduate Progression
Workforce Statistics
September 19, 2018

16. Research Request Process
Researcher submits application for data
Data Loan Period
Project Description: scope, research questions, timeline, data requested, etc.
Longitudinal Study
Data Security and Access Plan
Institutional Review Board Approval
Signed Confidentiality Agreement
Upon approval, data logistics agreement established
Data: Years and/or Population Set of Data, Data Domains and Data Dictionary
Access to Data: who, method and time frame
Publications: Timing for preliminary and final results
Delivery of data in TLDS environment or via SFTP for download
TLDS provides STATA or SAS statistical analysis tools
September 19, 2018

17. What’s Next? New Projects
Workforce Data Quality Initiative (WDQI)
TDLWD awarded funding starting July 1, 2015
Update workforce data integration processes
Expand to include ECD and DHS data sources
Analyze impact of workforce development programs
Institution of Educational Sciences (IES)
TDOE awarded funding starting October 1, 2015
Integrate TLDS data with career and college readiness portal
September 19, 2018

18. Questions??
September 19, 2018