1. Prepared by: Miss Samah Ishtieh
Organizing
Prepared by: Miss Samah Ishtieh
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2. Out line:- - Introduction. - Definition of organizing.
- Importance of organizing.
- The process of organizing.
- The principles of organizing.
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3. Objectives: At the end of this lecture the student will be able to:
- define of organizing.
- identify the importance of organizing
- identify the process of organizing.
- identify principles of organizing.
- mention types of authority and levels of
authority .
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4. FIGURE 2.1 • The management process
Planning
Organizing
Controlling
Staffing
Directing
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5. Management process Personnel, Policies Procedure, program
Decision making
controlling
planning
organizing
Directing
Action to correct deviations performance measurement standards
Responsibilities, duties,
Authority
Relationship, staff development.
Communication, motivation, leadership
Management process
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6. Planning, defining goals, establishing strategy, and developing sub plans to coordinate activities.
Organizing determine what needs to be done, how it will be done, and who is to do it.
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7. Directing, leading and motivating all involved parties and resolving conflict.
Controlling, monitoring activities to ensure that they are accomplished as planned.
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8. Introduction:
Organizing, the second function of management within an organization, organizing involves grouping activities and resources, after develop strategies plans that must be implemented somehow. So we focus on organizing to implement strategies, as structure follows strategy.
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9. There are at least 6 questions that managers need to answer when organizing.??
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10. - Who should departments and individuals report to?
- How many individuals should report to each manager?
- How should we subdivide the work?
- How do we get everyone to work together as a system?
- At what level should decisions be made?
- How do we organize to meet our mission and strategy?
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11. Definition of organizing:
Organizing defined as
- the process of delegating and coordinating tasks and resources to achieve objectives. OR
- is the process of coordinating the work to be done (Sullivan and Decker, 2005).
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12. the process of grouping the necessary responsibilities and activities into workable units, determining the lines of authority and communication, and developing pattern of coordination.
Task managers perform to create a structure of working relationships that allow organizational members to interact and cooperate to achieve organizational goals
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13. - the grouping of activities for the purpose of achieving objectives, the assignment of such groupings to a manager with authority for supervising each group, and the means of coordinating appropriate activities horizontally and vertically with other units that are responsible for accomplishing organizational objectives.
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14. Organizing involves
the process of deciding which levels of organization are necessary to accomplish the objectives of a nursing division, department or service, or unit.
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15. Importance of organizing
- focus on, and facilitate the attaining of, objectives.
- arrangement of positions and jobs within the hierarchy.
- define responsibilities and line of authority of all levels.
-creating relationships that will minimize friction
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17. The process of organizing
* Define the objective:
- management activities should support the objectives developed during the planning process.
- in the case of organizing, the supervisor or other manager should being by defining what objective the department or work group is supposed to be achieving.
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18. * Determine the needed resources:
- The planning process also should give the supervisor, an idea of what resources including personal, equipment, and money are needed to achieve goals.
- The supervisor should review the plans and identify which resources are needed for the particular areas being organized.
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19. * Group activities & assign duties:
- In the process of organizing ensure that all the necessary responsibilities are assigned.
- Good climate that encourage all employees working on a Project.
-Technology and training help keep the organization staff knowledgeable.
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20. The principles of organizing:
1- unity of command:
- the principle that each employee should have only one supervisor.
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21. - the number of people a manager supervises.
2- chain of command:
the flow of authority in an organization from one level of management to the next.
3- span of (control):
- the number of people a manager supervises.
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22. 4- division of labor:
With division of labor, employees have specialized jobs related functions are grouped together under a single boss.
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23. 5- coordination:
Ensure that all departments and individuals within an organization work together to accomplish strategic and operational objectives.
Coordination: is the process of integrating tasks and resources to meet objectives.
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24. There are means of coordination
Through direct contact الاتصال المباشر Through liaisons الاتصال
Through committees اللجان
Through integrators الموحدين
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25. 6- Balanced responsibility and authority:
Responsibility: is the obligation to achieve objectives by performing required activities.
Authority: is the right to make decisions, issue orders, and use resources. You must have authority to get the job done. Authority is delegated.
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26. Accountability: is the evaluation of how well individuals meet their responsibilities. Managers are accountable for everything that happens in their departments.
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27. 7- delegation: 8- flexibility:
It is the process of assigning responsibility and authority for accomplishing objectives, responsibility and authority are delegated down the chain of command.
8- flexibility:
Flexibility in employees is vital, because there will always be exceptions to the rule. Many employees focus on organization rules rather than creating client satisfaction .
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28. Directing
It is the third step in the management process involves the process of getting the organization’s work done. Power, authority, and leadership style are intimately related to manager’s ability to direct.
Communication abilities, motivational techniques, and delegation skills are important.
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29. thank you
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