1. Data Collection InTeGrate HBCU Research Team Materials Testers
Ellen Iverson
Monica Bruckner
SERC

2. By the end of this presentation, you should be able to:
Find more information as you need it:
Project Team: Leadership and SERC contacts
Web resources
Know where to find project information needed for data collection
Understand what data will be collected and why

3. Web Support, Data Collection, and Analysis
Project Team
Project Leadership
Richard Gragg
Felicia Davis
Cathy Manduca
Ellen Iverson
Web Support, Data Collection, and Analysis
Webinar Leader
Monica Bruckner
Website, course set up & data collection support
Kristin O’Connell
Data collection support
Kathryn Sheriff
Data collection
Hannah Scherer Webinar presenter

4. Post Course Essay questions
Goal is demonstrate that a student has learned and benefited from InTeGrate materials
Difficult to measure directly, collect a set of information

5. Data Collection: First 1-2 Weeks of the Course
Pre measures:
Online survey: motivation and career interest survey
Paper scantron format: Geoscience Literacy Assessment (GLE 8 MC questions)

6. Data Collection: In the Final 1-2 Weeks of the Course
Post measures:
Online survey: motivation and career interest survey
Paper scantron format: Geoscience Literacy Assessment (GLE 8 MC questions)
Two post course short essay questions (interdisciplinary & systems thinking)

7. Data Collection: Post-Course Faculty Reflection
Post measure:
Share your Experience: Instructor Story

8. Data Collection Instruction pages provide guidance.
Linked from the webinar event page:

9. Getting Started: Data Collection
Step 1: Fill out the course set up form
Submitting this form creates your course page, survey URLs, and provides the project personnel with info they need about your course

10. Getting Started: Data Collection
Step 1: Fill out the course set up form
Your name and institution information
Course name, enrolled number of students, course level and type
Course start/end date
Instructions for students to identify their ID number
IRB information
Anticipated schedule when you plan to give students surveys/assessments
Will you be uploading or sending photocopy via USPS, FedEx, etc
**You can edit this information from your resulting course page if it changes!

11. After submitting the form, you’ll see this message (and get an email with the same info)
Bookmark this page! (You can also find it on your acct page)

12. The Course Status Page
One-stop place for information about your course and the status of all of the data collection.

13. The Course Status Page Some of the things you will use this page for:
Upload your roster of student names
Verify that students completed surveys (and used the correct student ID)
Find the url for your attitudinal survey
Upload data

14. Uploading your roster early helps us track completion rates for your surveys
It can help identify unknown student IDs.
Can upload revised roster at any time (e.g. if students add or drop course)
All student IDs are encrypted in our system, so student anonymity is protected

15. Paste in your roster and use the drop down menu to identify which students have/have not completed the attitudinal surveys.
Useful tool for prompting students to complete these.

16. Student IDs are encrypted when they enter our system
If a student turns in work that doesn’t match an ID on your roster, it’ll show up in this list.
You can correct it if and only if you can ID that student (e.g. they put in an extra zero)
Once corrected, we cannot make further changes to the ID

17. Providing your Data to the Project
There are two ways to provide your data to the project:
Scan and upload it to your course page (preferred)
Mail a photocopy of the materials to the SERC office at Carleton College, including a cover sheet with a clear description of what they are (e.g. what course they relate to, what data are included). Packages should be sent with a tracking number regardless of shipment method (USPS, FedEx, etc.). Please forward this tracking number to MJ Davenport so that we know when to expect the package (mdavenport (at) carleton (dot) edu):
Science Education Resource Center 200 Division Street, Suite 210 Northfield, MN Attn: MJ Davenport

18. Give files descriptive names AND check box, if applicable
Ensure names are redacted (except signed consent forms) and that all data is readable and labeled with student IDs
Upload ungraded student work. If already graded, cover final grade if possible.
How to upload files

19. Red dates – date has passed Green dates – we got what we needed
Key:
Red dates – date has passed
Green dates – we got what we needed
“new” – file uploaded
“accepted” – data ready for processing on our end
“copied” – data copied and ready for review by assessment team
Take home – much of this depends on our importing the data; it may not be updated immediately, but if several weeks have passed and you have a concern, let us know
The Course Status Page
How SERC (and you) can keep track of your data collection
What files look like when uploaded

20. Instructor Story After the course-- Share your experience
Tell us about your course
How did you use the module?
What went well/needed modification?
What did you modify?
How’d it go overall?
This page will be shared to the public site so others can get ideas for adapting materials to their own course.

21. By the end of this presentation, you should be able to:
Find more information as you need it:
Project Team: Leadership and SERC contacts
Web resources
Know where to find project information needed for data collection
Understand what data will be collected and why

22. What questions do you have about data collection?