1. Student Data Governance and MDM
The Plan
9/20/2018

2. Student Data Governance and MDM
Why Data Governance now? (Don’t we have enough to do?)
Populate new systems with as CLEAN as possible.
Unified understanding amongst stakeholders of data definitions and visibility to how data flows through systems
Unified message to customers regarding said definitions.
Central point of contact for compliance events.
One version of truth.

3. Student Data Governance and MDM
Roles to be identified:
Data Trustees- typically core office(s), oversees all business function(s), DDD level, business driven. Commonly responsible for data content, context, and associated business rules
Examples:
Sponsored Research Constituent and Product domain – Dr. David Norton (delegated to Stephanie Gray), Office of Research
Person domain – TBD
Student Constituent and Product domain – Dr. Zina Evans (delegated to Steve Pritz), Enrollment Management
Employee Constituent domain – Paula Fussell, Human Resource Services
Faculty Constituent domain – Dr. Angel Kwolek-Folland, Provost Office
Data Stewards- typically core office, day-to-day functions, adding / editing relevant data, data quality assurance, specific business function(s).
Lisa Stroud, Office of Research, Proposals and Awards
Cindy King, Enrollment Management, Student Records
Melissa Curry / Janet Malphurs, Human Resource Services, Recruitment & Staffing

4. Student Data Governance and MDM
Roles to be identified:
Data Custodians- typically IT focused, can be institutional or local, responsible for the safe custody, transport, storage of the data and implementation of business rules.
Example:
UFIT, Enterprise systems and data warehouses
Colleges and distributed units – varies
Data Users / Recipients- the person, under direction of their unit VP or Dean, requesting and who will make use of transferred data, typically for reporting or analysis.
Internal / external ad-hoc queries

5. Student Data Governance and MDM
Student data covers multiple functional areas:
Student Records and Reg
Common Data and Functions
Reporting
Admissions and Recruiting
CRM- Student Recruitment
Advising and Degree Audit
CRM- Student Retention
Graduate School
Professional Schools
Student Accounts
Financial Aid
Distance and Continuing Ed
International Students
Faculty
Student Services
Is this subject list complete? How should it be prioritized?

6. Student Data Governance and MDM
Primary Goals- Establish Governance structure
Perform Student Data Assessment and Analysis
Establish institutional Student Data Governance across multiple functional areas.
Governance may be comprised of a Student Data Governance Council and affiliated working groups.
Formalize the creation of governance via Charter, Quality Control and Compliance policies, Issue escalation policies.
Describe Conceptual Data Model.
Identify Data stewards by functional areas.

7. Student Data Governance and MDM
Primary Goals- Working Group Deliverables
Profile data, establish sources, create a data glossary.
Describe and Assess Data Quality, strategy for cleansing.
Extend Conceptual model, Logical, and eventually Physical data models for Student data domains.
What are the archiving, backup, and disposition policies for this data?
What are the security policies that are needed for protection of this data?
Describe Master Data.
How does this exercise inform IDP conversion activities, to begin in March?
We are not starting from scratch, let’s take a non-invasive approach and formalize what already exists….identify opportunities to improve.

8. Student Data Governance and MDM
UF Data Governance and MDM future states
Goal: Develop a data governance program that is both business
and academically led.
The operating governance model under development
has the following characteristics:
Institutional Data Governance- authority derived from the Provost
Localized Data Governance:
Oversight Council
Working Group
MDM-
UFIT is evaluating
applications in this
space as a means to
upgrade how we vend
data across the enterprise.
TBD
Student