1. Overview of UVA Job Structure
Title – Job Family Project
Overview to UVA Job Structure
Updated February 11, 2014

2. Presentation Purpose
Provide overview of fundamentals and key concepts within the UVA Job Structure.
Represent the collective understanding of 15 project teams.

3. Job Family Orientation
Job Structure Fundamentals
Points for Clarification
Glossary of Titles
Examples

4. Job Family Orientation
Job Structure Fundamentals
Points for Clarification
Glossary of Titles
Examples

5. Job Structure Fundamentals: What is a job title?
UVa Job Title is a broad title
Focus on type of work, level of responsibility
Provides the flavor of the job

6. Job Structure Fundamentals: UVa Job Title versus Working Title
UVa Job Title is broad. Working Title is specific.
Working Title:
Dean of Finance and Administration
Working Title:
Chief Financial Officer, Architecture
UVa Job Title:
Finance Director
Working Title:
Senior Finance Director, Facilities

7. Job Structure Fundamentals: Market Matching
UVa Job Title is matched with data from the external market to derive a pay range.
UVa Job Title
Market Research

8. UVA Job Structure Fundamentals: The Vision
At the start, the University had 1800 UVa Job Titles
Duplication, confusion, propensity to reinvent
At the conclusion, there are about 750 UVa Job Titles
Market Ranges updated to 2013
Clear and consistent definitions, more consistency
Easy to search, easy to understand
Less time to process transactions

9. UVA Job Structure: The Approach
15 Job Families
Academic Administration
Student Services
Research
Educational Resources
Health Services
Athletics
Communications
Development
Finance
Human Resources
Information Technology
General Administration
Compliance, Protection, Regulation
Operations
Trades and Engineering

10. UVA Job Structure Fundamentals: The Outcome
744 UVa Job titles
57% reduction of titles in project scope
All summaries loaded to online tool

11. Job Family Orientation
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples

12. Points for Clarification: Staff Type
Includes all UStaff, Classified, A&P Faculty positions
Each Classified and A&P Faculty position is associated with a UVa Job Title

13. Points for Clarification: Title Summaries
Title Summaries broad. Job Descriptions specific.
Research, develop, and write news stories and press releases about UVA GLOBAL's programs and activities and the University's global initiatives/activities in general to inform internal and external audiences.
Job Description 1
Provide editorial and design services to support mission and goals of the Jefferson institute. Assist in the strategic planning process, supervise staff producing creative work, coordinate with Strategic Communications/Audio-Visual and Interactive Media to produce integrated and effective communication materials.
Job Description 2
Act as the senior writer and project manager for international programs. Serve as the University's communications expert on stories related to international initiatives as outlined in Commission on the Future of the University.
Job Description 3
UVa Job Title:
Senior Writer or Editor

14. Points for Clarification: Pay
No pay increases directly associated with cleanup of titles.
Updated all market ranges.

15. Job Family Orientation
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples

16. Glossary of Titles: Provide basic definitions
Create consistency of usage, where possible, i.e. When used in a job family, an Associate title is always the first exempt level.
Distinctions may be subtle.
Choices must be thoughtful.
Align employee’s typical work and expertise to title summary.

17. Assistant
Assistants provide support for more senior professionals, teams, or units.
Usually do not have final authority or final responsibility for the work.

18. Technician Paraprofessional skilled in a particular field.
Work is typically practical and routine in nature, often involving maintenance of data in systems.

19. Coordinator Most advanced level of support.
May operate with some degree of independence and handle some emerging professional responsibilities.

20. Typical Progression of Non-Exempt
Assistant
Technician
Coordinator

21. Associate Entry-level professionals.
Actively share in the responsibilities of a professional team, but may operate with guidance.
Primary duties related to the management of the organization or general business operations.
Primary duties include the exercise of discretion and independent judgment with respect to matters of significance.

22. Specialist
High-degree of specialty knowledge and experience in a particular subject.
Typically possess several years in exempt, professional roles prior to assuming specialist title.

23. Generalist
Experienced professionals who assume a range of duties, serving in a hybrid capacity across different disciplines.
Typically possess several years as exempt professionals prior to assuming Generalist roles.
Equivalent to Specialists.

24. Senior Term that can modify any title.
Denotes greater independence, expertise, responsibility.
Ability to grow in expertise within a similar line of work.
Examples: Senior Generalist, Senior Specialist, Senior Technician, Senior Manager.

25. Typical Progression of Exempt
Associate
Specialist
Generalist
Senior Specialist
Senior Generalist

26. Manager
Professionals with authority for small teams, programs, or organizational initiatives that require managerial oversight.
Do not need to supervise people, could act as a experts or strategists with significant programmatic responsibility.

27. Director
Professionals that assume substantial managerial or administrative responsibilities for programs, teams, or areas.

28. Assistant and Associate
Terms that modify leadership titles to create a progression of responsibility.
Example:
Assistant Director
Associate Director
Director
Often subtle distinctions based on internal culture and industry standards.

29. Chief Officer, Vice President, Dean
The head or leader of a major organization.
The highest person in authority.

30. Typical Progression of Leadership
Manager
Director
Assistant Vice President
Associate Vice President
Vice President

31. Job Family Orientation
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples

32. Example: Simplification
HR Assistant
Human Resources Assistant A
1HRASST14
$27,404
$39,174 NE
Human Resources Assistant B
1HRASST3
$27,676
$43,494
Human Resources Assistant C
1HRASST9
$28,454
$48,369 E
Human Resources Assistant CN
1HRASST4
Human Resources Assistant D
1HRASST11
$33,000
$52,800
Human Resources Assistant DN
1HRASST12
Human Resources Assistant
1HRASST
$34,221
$59,887
1HRASST61
$30,231
1HRASST1
$25,760
$38,640
Human Resources Assistant
Human Resources Technician
Human Resources Coordinator
Admissions Counselor
Admissions Counselor A
4GMADOFF11A
$26,562
$53,125 E
Admissions Counselor AN
1GMADCOU2 NE
Admissions Counselor B
4GMADOFF22A1
$28,587
$57,175
Admissions Counselor C
1GMADCOU3
$33,320
$58,309
Admissions Counselor
1GMADCOU1Z
$28,823
$50,441
1GMADCOU3Z
Admissions Officer A
1GMADOFF1
$30,023
$52,541
Admissions Officer AN
1GMADOFF2
Admissions Counselor
Admissions Officer

33. Example: Clarification
Academic Specialist
Currently 55 employees in Academic Specialist titles, but inconsistent usage. Here is a sample of current titles and working titles, and a possible new subfamily.
UVa Job Title
Working Title
Academic Specialist A-1EDACREAS1
Admissions Counselor
PELL GRANT COORDINATOR
Data Entry and Customer Service Specialist
Assistant Director of Student Activities & Recreation
Academic Specialist B-1EDACREAS4
ADMINISTRATIVE AND OFFICE SPECIALIST III
Academic Specialist C-1EDACREAS3
ASSISTANT DIRECTOR OF UPWARD BOUND
Academic Specialist CN-1EDACREA6S1
ASSOCIATE REGISTRAR, UNDERGRADUATE
ENROLLMENT SERVICES SPECIALIST
Academic Specialist D-1EDACREA7S
GRADUATE PROGRAM COORDINATOR
Academic Specialist DN-1EDACREA8S
TRANSFER CREDIT EVALUATOR
STUDENT SERVICES COORDINATOR
Possible New Subfamily
Admission
Financial Aid
General Administration
Student Affairs
Registrar
Academic Programs
Student Services Generalist

34. Example: Expansion Many new specialty areas, such as: Sustainability
Education and Outreach
Event Management
Medical Education
Data Analysis
Instructional Technology

35. Job Family Project Overview of UVA Job Structure