1. Juvenile Justice Planning Committee
Grant Award Workshop Breakout
September 2016

2. Getting Started-Juvenile Justice Reports
Juvenile Justice (JJ) reports are completed online
There are two main reports:
Mid-Year and Final Reports
Project Progress Reports
Instructions for Completing JJ reports in the Grant Enterprise Management System (GEMS )

3. Purpose of JJ Reports Steps to reporting:
JJ Reports provide information to monitor grant implementation and the achievement of
program objectives
Reports enable reporting on federal Performance Measures
Steps to reporting:
Grantees report to The Governor's Crime Commission (GCC) through GEMS
GCC reports NC’s data to federal Office of Juvenile Justice and Delinquency Prevention (OJJDP)
OJJDP uses data from states to report to Congress, Office of Management and Budget
(OMB)

4. JJ Two Main Reports Mid-Year and Final Project Progress
same report, different due dates and reporting periods
Reporting should reflect quantitative and qualitative information
Formerly called, “Annual Performance Reports”
Reports on federal Performance
Output and outcome of data are measured

5. JJ Mid-Year and Final Reports
Section 1: Reports quantitative information from only projects providing direct services to participants
(e.g., Teen court )
Section 2: All JJ projects reports qualitative information (e.g., accomplishments, problems and or barriers)

6. JJ Project Progress Reports
Reporting on performance measures specified
in the Special Conditions for your grant
Activities and General Comments tabs are
also included and reports on: Timeline and Activities, Accomplishments, Evaluation Method(s), Performance Measure and Project Objective

7. JJ Reports Due Dates Mid-Year and Final Reports
Mid-Year Report due dates and reporting periods are the same for all projects
Final Report due dates and reporting periods are the same for all projects
Project Progress Reports
Due dates and reporting periods vary by funding source

8. Reporting By Funding Source
Reporting Due Dates for Grant Year Beginning October 1st 2016
Reporting By Funding Source

9. TITLE II-
1st Year
2nd Year
CJA-
Mid-Year Reports for periods :
10/1/16-03/31/17
Due : 04/30/2017
10/31/2017-3/31/2018
Due : 04/30/18
Final Report accounts for periods:
04/01/17-09/30/2017
Due: 10/31/2017
04/01/18-09/30/2018
Due: 10/31/2018
Project Progress Reports for periods:
10/1/16-09/30/17
10/1/17-09/30/18

10. Why is JJ reports Important
Your data reports ensures GCC is able to complete federal reports for funds awarded
Submitting timely reports ensures timely reimbursements.
Reimbursements are not able to be processed while a JJ Report is pending or outstanding.

11. Tips for Better JJ Reporting
Review what you will be expected to report as soon as possible
Establish a recordkeeping system or database
Keep and use the handout from today’s presentation
Be honest about barriers and realistic about successes
System makes reporting easier, but direct
communications are still welcome and appreciated (we like to know how your project is doing and the direction it is taking. We are also here to help in anyway possible.)

12. Alternative Funding Source
Due to limited JJ funding, some projects maybe funded from other federal funding sources; funds will be identified on grant award.
If JAG or CVS funded, a PMT report will be required; you may contact CJI development specialist for reporting information

13. Contact Information
Carlotta Winstead, Lead CJI/JJ Planner II
Toni Lockley, Community Development Specialist I
Racquel Piper, Community Development Specialist I