1. Organizational Aspects of Multi-Agency Imagery and LiDAR Programs
Organizational Aspects of Multi-Agency Imagery and LiDAR Programs Presented to the 2014 WV GIS Conference By Brad Arshat, CP, EIT Date: June 4, 2014

2. Potential Benefits of Multi-Agency Projects
Cost Savings
Enhanced buying power
Economies of scale
Efficiency of flight/control layouts
Eliminating the high costs associated with multiple aircraft and ground survey mobilizations
Elimination of the time and expense associated with multiple, duplicative procurements, and administration of multiple contracts
Streamlining of program management
Agencies can share in each other’s expertise
Sharing of resources and responsibilities, such as responsibility for QC
A uniform technical specification can result in operational efficiencies and easier sharing of data
Greater potential for federal funding participation
Sharing of risk
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Program Development
Who leads the consortium?
Agency lead or special form of organization?
Public agencies only, or involve commercial organizations?
Minimum participant size, e.g. County?
Partitioning of the project area – Fly entire area in one year, or over multiple years?
Handling of out-of-cycle updates
Handling of contiguous area discounts
Frequency of updates
Which base products, which buy-ups?
Ordering of deliverables not offered as buy-ups
Delivery of/access to raw imagery and orientation data
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Funding
Who funds the program, what do they provide, who benefits?
Possible funding models
Lead agency, e.g. State, funds a base product at no cost to other agencies. Buy-ups available to participants.
Lead agency subsidizes a base product, with financial participation from participating agencies
No “free” data – participating agencies must fund any products they wish to receive
Who markets the program?
Lead agency, vendor, or both?
Maximizing participation is often key to sustainability and growth
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5. Potential Contractual Issues
One contract between lead agency and contractor, or individual contracts with each participating agency?
Who manages buy-ups – lead agency or vendor?
Form of data ownership – Outright ownership or lease in perpetuity?
Use of offshore subcontractors
Standards – Resolution, accuracy, 3-band or 4-band, color characteristics, tiling, data formats, coordinate systems & projections, etc.
Whose standards? May drive participation, funding
Handling of non-standard deliverable requests
Special cost scenarios
Agencies with existing source data, e.g. DEM’s, control
Agencies that want to perform their own land surveys
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Operational Concerns
Coordination during short acquisition seasons is crucial
Consider a 24/7-available POC at each participating agency to provide input about ground conditions, e.g. snow, leaf-off, flooding, out-of-the-ordinary events
Order of data delivery to participants
Has the potential to lead to discontent from those who are furthest back in the delivery order
Pilot Project – one or multiple?
Decisions regarding acceptability, especially where there are subjective elements such as with imagery
Ensuring timely review of pilot data
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7. ©2013, The Sanborn Map Company, Inc.
Operational Concerns
Quality Control
By agency, vendor, or independent party?
Ensuring timely review and response to contractor
Conflicts regarding acceptance between lead and participating agencies – who has the final say?
Online QC resources, training of QC team
Hosting and Deployment of Data
Can be challenging with large volumes of data
Handling data requests from the public
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©2013, The Sanborn Map Company, Inc.

8. Questions?