1. Conclusion 1 Conclusion 2 Conclusion 3
Now It’s legit: setting up a formalized database subscription recommendation and review process
Colleen Lougen, Electronic Resources Librarian, SUNY New Paltz
background
workflow
Results from first 12 months
Flat Electronic Resources (ER) budget for 10 years
Numerous faculty requests/year
Prior process was informal
Requests and feedback sent via to ER librarian or liaison librarian
Fill out
Database Recommendation form
Fewer questions about the request process and budget (explanatory text in the database recommendation form may have helped)
Received robust feedback about database trials with
18 surveys completed by students and faculty
Majority of the surveys were for a trial database that we ended up purchasing
Plan on sharing trial feedback with liaisons for further discussion about collections
For unpurchased databases, liaisons may initiate a review of existing subscriptions and explore alternatives with requestor
The Database Recommendation form was a model for the development of an online Journal Purchase Request form
Database Recommendation Form:
Database Trial Feedback Form:
Request for database trial or purchase
Er working group
Formed a working group to create online forms to help formalize the request and trial process
Developed two forms:
Database Recommendation form (webpage)
Database Trial Feedback form (Qualtrics survey)
Fill out Database Trial Feedback form
Links to forms
During database trial
Goals for new process
Gather necessary information for purchasing decisions
Start a dialogue between liaison librarian and requestor
Make process more transparent and explain budget
Initiate a review of existing subscriptions
Emphasize a focus on student research
Demonstrate library’s ongoing commitment to providing outstanding resources
References
Holderman, Sharon. "Formalizing the Academic Library Subscription Request Process." College & Research Libraries News, vol. 76, no. 10, Nov. 2015, pp
Conclusion 1
Conclusion 2
Conclusion 3