1. The Three R’s of Office 2013 and Office 365
Risks, Rewards and How to Recover

2. Introductions
Toby Adamson VP Marketing and Product Management Microsystems Matt Miller Consulting Operations Manager

3. Agenda
Microsystems Overview
Rewards
Risks
Recovery

4. Dependable Trusted Partner Reputable Leader Innovative
In business for almost 20 years with a primary focus on Legal since day 1.
Dependable
Trusted Partner
300+ customers globally
75% of AmLaw100
Reputable
Leading provider of software and services designed to drive document quality, production efficiency and risk reduction.
Leader
Leading, patent pending technology and an intuitive user experience.
Innovative
98% of customers recommend Microsystems.

5. Poll

6. Rewards Improved Licensing & Deployment Model Mobility New Features
Better Document Performance

7. Licensing & Deployment
Offers desktop functionality with web-based convenience
Supports multiple devices
Subscription-Based Licensing Hybrid
Provision and de-provision computers
Installation on up to 5 devices for BYOD
Scalable Deployment to a BYOD Environment

8. Work where you want, when you want.
Mobility
Office on Demand
Mobile Device App
Web Apps
Work where you want, when you want.

9. Enhance Collaboration Eliminate 3rd party apps
New Features
Open PDF in Word
Compare Excel Files
Comment within Comments
Connect with Social Media
Enhance Collaboration
Eliminate 3rd party apps

10. Better Document Performance
New and Improved Layout Engine
Calculate layout faster – Live layout feature

11. Risks Opening PDFs in Word Editing in Web Apps New Metadata Introduced
Document Performance (Layout Issues)

12. Opening PDFs in Word + =

13. Unwanted Section Breaks
Case Example
Section breaks in the wrong place:
Max of 77 added
Max of 290 removed

14. Justification vs. Left Aligned
Changed alignment makes document difficult to read and review.

15. Numbered (But Not) Case Example
Paragraphs auto-numbered but styled with normal:
Max of 2887
Average of 49

16. Hard Returns Mid-Paragraph
Pagination & Layout Issues

17. Footnotes that Span Pages
Corrupted content
footnotes no longer span pages.

18. Almost Empty Paragraphs
Case Example
Almost empty paragraphs added:
Max of 1584
Average of 66

19. Almost Empty Paragraphs (Extreme!)
Case Example
Almost empty paragraphs added:
Max of 1584
Average of 66

20. Header and Footers in Body
Misplaced Content

21. Extraneous Leading Tabs
Before
Case Example
Paragraphs using leading tabs to create an indent:
Max of 828
Average of 2
After
Before
After

22. 20,494 documents analyzed Case Examples Summary
1,447text boxes or graphics introduced
118 page breaks added
264 removed & in wrong place
2887 paragraphs auto-numbered/ styled with normal
77 section breaks added 290 removed
828 paragraphs using leading tabs to create an indent
3982 hyphens removed 4936 added

23. Recovery Word: Fix as you find Word: Manual sweep
DocXtools: A new type of scanned clean-up

24. Editing in Web Apps WARNING
Complex documents opened will have visual formatting issues
Word on Desktop
Word Web App

25. Visual Formatting Differences
Word on Desktop
Word Web App

26. Limited Functionality
Can't really number document
Can't run a compare
Can't insert or update TOC
Only uses straight quotes

27. Recovery
Education
Word: Manually review and restyle paragraph by paragraph
DocXtools: Re-style / finalize back on desktop

28. New Metadata Introduced
Risk
Opening PDFs
Editing on Web Apps
California Pleadings

29. New Metadata Introduced
Word OpenXML Structure
Word OpenXML Structure

30. Recovery
Ensure metadata solution removes new Office metadata

31. Metadata Risk Protection
3BClean – Server
Server
Legal work product delivered to clients, co-counsel, and opposing counsel – cleaned of metadata.

32. Document Performance (Layout Issues)
Word Layout Options
Word Layout Options

33. California Pleadings California Pleading Improperly Lined Up
California Pleading Properly Lined Up

34. Recovery Word DocXtools Convert (preserve layout)
Return to .doc file format
Suppress extra line spacing in “Compatibility” options
DocXtools
Convert (preserve layout)

35. Recovery Solutions

36. How Microsystems Can Help
Learn More
Find out how DocXtools and 3BClean can help:
Optimize your Office environment
Reduce related risks
Contact Us Today!