1. Office 2010 and Windows 7: Essential Concepts and Skills
Microsoft Office 2010
Office 2010 and Windows 7: Essential Concepts and Skills

2. Objectives Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7 desktop
Identify the programs in and versions of Microsoft Office
Start a program
Identify the components of the Microsoft Office Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

3. Objectives Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office programs
Manage files
Use Microsoft Office Help and Windows Help
Office 2010 and Windows 7: Essential Concepts and Skills

4. Introduction to the Windows 7 Operating System
Windows 7 is the newest version of Microsoft Windows, which is the most popular and widely used operating system
An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer
Windows 7 is used to run application software
Office 2010 and Windows 7: Essential Concepts and Skills

5. Using a Mouse
Office 2010 and Windows 7: Essential Concepts and Skills

6. Scrolling
A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen
Office 2010 and Windows 7: Essential Concepts and Skills

7. Logging On to the Computer
Click the user icon on the Welcome screen to either display a password text box or the Windows 7 desktop
If Windows 7 displays a password text box, type your password in the text box and then click the arrow button to log on to the computer and display the Windows 7 desktop
Office 2010 and Windows 7: Essential Concepts and Skills

8. Logging On to the Computer
Office 2010 and Windows 7: Essential Concepts and Skills

9. The Windows 7 Desktop
Office 2010 and Windows 7: Essential Concepts and Skills

10. Introduction to Microsoft Office 2010
Microsoft Office 2010 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create
Microsoft Word 2010
Microsoft PowerPoint 2010
Microsoft Excel 2010
Microsoft Access 2010
Microsoft Outlook 2010
Office 2010 and Windows 7: Essential Concepts and Skills

11. Introduction to Microsoft Office 2010
Microsoft Publisher 2010
Microsoft OneNote 2010
Microsoft InfoPath 2010
Microsoft SharePoint Workspace 2010
Microsoft Communicator
Microsoft Web Apps
Office 2010 and Windows 7: Essential Concepts and Skills

12. Microsoft Office 2010 Suites
Office 2010 and Windows 7: Essential Concepts and Skills

13. Starting a Program Using the Start Menu
Click the Start button on the Windows 7 taskbar to display the Start menu
Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list
If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents
Click, or scroll to and then click, the program name in the list to start the selected program
Office 2010 and Windows 7: Essential Concepts and Skills

14. Starting a Program Using the Start Menu
Office 2010 and Windows 7: Essential Concepts and Skills

15. Maximizing a Window
Click the Maximize button next to the Close button on the window’s title bar to maximize the window
Office 2010 and Windows 7: Essential Concepts and Skills

16. The Word Document Window, Ribbon, and Elements Common to Office Programs
Office 2010 and Windows 7: Essential Concepts and Skills

17. Displaying a Different Tab on the Ribbon
Click a tab on the Ribbon to display it
Office 2010 and Windows 7: Essential Concepts and Skills

18. Minimizing, Displaying, and Restoring the Ribbon
Click the Minimize the Ribbon button on the Ribbon to minimize the Ribbon
Click Home on the Ribbon to display the Home tab
Click Home on the Ribbon to hide the groups again
Click the Expand the Ribbon button on the Ribbon to restore the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

19. Minimizing, Displaying, and Restoring the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

20. Displaying and Using a Shortcut Menu
Right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar
Click Show Quick Access Toolbar Below the Ribbon on the shortcut menu to display the Quick Access Toolbar below the Ribbon
Right-click the Quick Access Toolbar to display a shortcut menu
Click Show Quick Access Toolbar Above the Ribbon on the shortcut menu to return the Quick Access Toolbar to its original position
Office 2010 and Windows 7: Essential Concepts and Skills

21. Displaying and Using a Shortcut Menu
Office 2010 and Windows 7: Essential Concepts and Skills

22. Customizing the Quick Access Toolbar
Click the Customize Quick Access Toolbar button to display the Customize Quick Access Toolbar menu
Click the command you wish to add to the Quick Access Toolbar
Office 2010 and Windows 7: Essential Concepts and Skills

23. Entering Text in a Document
With a blank document open in Microsoft Word, type the text you wish to add
Press the ENTER key to move the insertion point to the beginning of the next line
Office 2010 and Windows 7: Essential Concepts and Skills

24. Creating a Folder
Connect the USB flash drive to an available USB port on the computer to open the AutoPlay window
Click the ‘Open folder to view files’ link in the AutoPlay window to open the USB flash drive window
Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text box
Type the desired folder name, and then press the ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills

25. Creating a Folder
Office 2010 and Windows 7: Essential Concepts and Skills

26. Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon
Double-click the folder identifying your class to collapse the folder
Office 2010 and Windows 7: Essential Concepts and Skills

27. Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Office 2010 and Windows 7: Essential Concepts and Skills

28. Switching from One Program to Another
Point to the program button on the taskbar to see a live preview of the window
Click the program button or the live preview to make the program associated with the program button the active window
Office 2010 and Windows 7: Essential Concepts and Skills

29. Saving a File in a Folder
With a USB flash drive connected to one of the computer’s USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog box
Type the file name in the File name text box. Do not press the ENTER key after typing the file name
If the navigation pane is not displayed in the dialog box, click the Browse Folders button to expand the dialog box
Scroll to display the location to which you wish to save the file
Expand drives and folders as necessary to locate the desired save location, and then double-click the folder in which you wish to save the file
Click the Save button
Office 2010 and Windows 7: Essential Concepts and Skills

30. Saving a File in a Folder
Office 2010 and Windows 7: Essential Concepts and Skills

31. Minimizing and Restoring a Window
Click the Minimize button on the program’s title bar to minimize the window
If necessary, click the program button on the taskbar to restore the minimized window
Office 2010 and Windows 7: Essential Concepts and Skills

32. Changing the Screen Resolution
Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop
Click Screen resolution on the shortcut menu to open the Screen Resolution window
Click the Resolution button in the Screen Resolution window to display the resolution slider
If necessary, drag the resolution slider to the desired screen resolution
Click an empty area of the Screen Resolution window to close the resolution slider
Click the OK button to change the screen resolution
Click the Keep changes button to accept the new resolution
Office 2010 and Windows 7: Essential Concepts and Skills

33. Changing the Screen Resolution
Office 2010 and Windows 7: Essential Concepts and Skills

34. Quitting an Office Program with One Document Open
Click the Close button on the right side of the program’s title bar
If necessary, save changes to the document
Office 2010 and Windows 7: Essential Concepts and Skills

35. PowerPoint
PowerPoint is a complete presentation program that allows you to produce professional-looking presentations
Word processing
Outlining
Charting
Drawing
Inserting multimedia
Saving to Web
ing
Collaboration
Preparing delivery
Office 2010 and Windows 7: Essential Concepts and Skills

36. Starting a Program Using the Search Box
Click the Start button on the Windows 7 taskbar to display the Start menu
Type the program name as the search text in the ‘Search programs and files’ text box
Click the desired program name in the search results to start the program
Office 2010 and Windows 7: Essential Concepts and Skills

37. Starting a Program Using the Search Box
Office 2010 and Windows 7: Essential Concepts and Skills

38. The PowerPoint Window and Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

39. Entering Content in a Title Slide
Click the label ‘Click to add title’ located inside the title text placeholder to select the placeholder
Type the presentation title in the title text placeholder
Do not press the ENTER key because you do not want to create a new line of text
Office 2010 and Windows 7: Essential Concepts and Skills

40. Entering Content in a Title Slide
Office 2010 and Windows 7: Essential Concepts and Skills

41. Creating a New Office Document from the Backstage View
Click File on the Ribbon to open the Backstage view
Click the New tab in the Backstage view to display the New gallery
Click the Create button in the New gallery to create a new Office document
Office 2010 and Windows 7: Essential Concepts and Skills

42. Creating a New Office Document from the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills

43. Closing an Office File Using the Backstage View
Click File on the Ribbon to open the Backstage view
Click Close in the Backstage view to close the open file without quitting the active program
Office 2010 and Windows 7: Essential Concepts and Skills

44. Opening a Recent Office File Using the Backstage View
Click File on the Ribbon to open the Backstage view
Click the Recent tab in the Backstage view to display the Recent gallery
Click the desired file name in the Recent gallery to open the file
Office 2010 and Windows 7: Essential Concepts and Skills

45. Opening a Recent Office File Using the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills

46. Excel
Excel is a powerful spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from Web sites
Workbooks and worksheets
Charts
Tables
Web Support
Office 2010 and Windows 7: Essential Concepts and Skills

47. Excel
Office 2010 and Windows 7: Essential Concepts and Skills

48. Creating a New Blank Office Document from Windows Explorer
In Windows Explorer, display the folder in which you want to create the new Office document
Right-click an open area in the right pane of the folder window to display a shortcut menu
Point to new on the shortcut menu to display the New submenu
Click the document type you wish to create on the New submenu
Type the desired file name in the text box, and then press the ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills

49. Creating a New Blank Office Document from Windows Explorer
Office 2010 and Windows 7: Essential Concepts and Skills

50. Starting a Program from Windows Explorer and Opening a File
Display the folder window containing the file you wish to open
Right-click the file icon or file name to display a shortcut menu
Click Open on the shortcut menu to open the selected file in the program used to create the file
Office 2010 and Windows 7: Essential Concepts and Skills

51. Unique Features of Excel
Office 2010 and Windows 7: Essential Concepts and Skills

52. Entering a Worksheet Title
Click cell A1 to make it the active cell
Type the worksheet title in the cell
Click the Enter box to complete the entry
Office 2010 and Windows 7: Essential Concepts and Skills

53. Saving an Existing Office Document with the Same File Name
Click the Save button on the Quick Access Toolbar to overwrite the previously saved file
Office 2010 and Windows 7: Essential Concepts and Skills

54. Access
The term database describes a collection of data organized in a manner that allows access, retrieval, and use of that data
Access is a database management system
Software that allows you to use a computer to create a database; add, change, and delete data in the database; create queries that allow you to ask questions concerning the data in the database; and create forms and reports using the data in the database
Office 2010 and Windows 7: Essential Concepts and Skills

55. Access
Office 2010 and Windows 7: Essential Concepts and Skills

56. Creating an Access Database
If necessary, click the Blank database button in the New gallery in the Backstage view to select the template type
Click the File Name text box, and then type the desired database name
Click the ‘Browse for a location to put your database’ button to display the File New Database dialog box
Navigate to the desired save location
Click the OK button to select the save location
Click the Create button in the Backstage view to create the database
Office 2010 and Windows 7: Essential Concepts and Skills

57. Creating an Access Database
Office 2010 and Windows 7: Essential Concepts and Skills

58. Opening an Existing Office File
Click File on the Ribbon to open the Backstage view
Click Open in the Backstage view to display the Open dialog box
Navigate to the location of the file to be opened
Click the file to be opened to select the file
Click the Open button to open the selected file and display the opened file in the current program window
Office 2010 and Windows 7: Essential Concepts and Skills

59. Opening an Existing Office File
Office 2010 and Windows 7: Essential Concepts and Skills

60. Outlook
Outlook is a powerful communications and scheduling program that helps you communicate with others, keep track of contacts, and organize your calendar
Electronic mail ( ) is the transmission of messages and files over a computer network
Office 2010 and Windows 7: Essential Concepts and Skills

61. Outlook
Office 2010 and Windows 7: Essential Concepts and Skills

62. Publisher
Publisher is a powerful desktop publishing (DTP) program that assists you in designing and producing professional-quality documents that combine text, graphics, illustrations, and photos
Office 2010 and Windows 7: Essential Concepts and Skills

63. Publisher
Office 2010 and Windows 7: Essential Concepts and Skills

64. OneNote
OneNote is a note taking program that assists you in entering, saving, organizing, searching, and using notes
Office 2010 and Windows 7: Essential Concepts and Skills

65. Renaming a File Navigate to the location of the file to be renamed
Right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files
Click Rename on the shortcut menu to place the current file name in a text box
Type the new file name in the text box and then press the ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills

66. Renaming a File
Office 2010 and Windows 7: Essential Concepts and Skills

67. Moving a File Navigate to the location of the file to be moved
Display the folder in the navigation pane to which you want to move the file
Drag the file from the right pane to the desired folder in the navigation pane
Office 2010 and Windows 7: Essential Concepts and Skills

68. Moving a File
Office 2010 and Windows 7: Essential Concepts and Skills

69. Deleting a File Navigate to the location of the file to be deleted
Right-click the file to be deleted to display a shortcut menu
Click Delete on the shortcut menu to display the Delete File dialog box
Click the Yes button to delete the selected file
Office 2010 and Windows 7: Essential Concepts and Skills

70. Deleting a File
Office 2010 and Windows 7: Essential Concepts and Skills

71. Opening the Help Window in an Office Program
Click the Office program’s Help button near the upper-right corner of the program window to open the program’s Help window
Office 2010 and Windows 7: Essential Concepts and Skills

72. Moving a Window by Dragging
Drag the window title bar to the desired location
Office 2010 and Windows 7: Essential Concepts and Skills

73. Resizing a Window by Dragging
Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow
Drag the bottom border to display more of the active window
Office 2010 and Windows 7: Essential Concepts and Skills

74. Obtaining Help Using the ‘Type words to search for’ Text Box
Type the search text in the ‘Type words to search for’ text box at the top of the program’s Help window
Click the Search button arrow to display the Search menu
Select the desired option on the Search menu, and then click the Search button arrow again to close the Search menu
Click the Search button to display the search results
Click the desired link to view the Help document
Click the Home button on the toolbar to clear the search results and redisplay the Help home page
Office 2010 and Windows 7: Essential Concepts and Skills

75. Obtaining Help Using the ‘Type words to search for’ Text Box
Office 2010 and Windows 7: Essential Concepts and Skills

76. Obtaining Help Using the Help links
Click the desired link on the Help home page to display the associated page
Office 2010 and Windows 7: Essential Concepts and Skills

77. Obtaining Help Using the Help Table of Contents
With the program’s Help window open, click the Home button on the toolbar to display the Help home page
Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window
Click the desired link to view a list of Help subtopics
Click the desired subtopic to view the associated article
Office 2010 and Windows 7: Essential Concepts and Skills

78. Obtaining Help Using the Help Table of Contents
Office 2010 and Windows 7: Essential Concepts and Skills

79. Using Windows Help and Support
Windows Help and Support is available when using Windows 7 or when using any Microsoft program running under Windows 7
Displays help for Windows 7
Office 2010 and Windows 7: Essential Concepts and Skills

80. Starting Windows Help and Support
Click the Start button on the taskbar to display the Start menu
Click Help and Support on the Start menu to open the Windows Help and Support window
After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and Support
Office 2010 and Windows 7: Essential Concepts and Skills

81. Starting Windows Help and Support
Office 2010 and Windows 7: Essential Concepts and Skills

82. Chapter Summary Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7 desktop
Identify the programs in and versions of Microsoft Office
Start a program
Identify the components of the Microsoft Office Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

83. Chapter Summary Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office programs
Manage files
Use Microsoft Office Help and Windows Help
Office 2010 and Windows 7: Essential Concepts and Skills

84. Microsoft Office 2010
Chapter Complete