1. Global Engine Tracking System (GETS) Application Overview
July. 2009

2. What is the Global Engine Tracking System?
Global Engine Tracking System (GETS) is a web application that allows users to track the status of engine orders placed on the Virtual Plant (Global Engine Exchange (GEX)).
GETS data is updated by Virtual Plant Order Management, Engine Suppliers, and CEVA to provide the latest status for each GEX order.
GETS eliminates the need to check with the Virtual Plant Order Management team when you need an updated order status.

3. How does GETS work?

4. Material Flow and Data Updates
From the time an order is placed until it is picked up by the customer, it passes through a number of status’.
GETS tracks the order through each of these status’.
For each order status, the data source is shown in the blue box above

5. How do I access GETS?
Logon: Click here to logon to the application once you have been notified via on your GETS access
Requesting Access: Follow these instructions to be authorized to access GETS
Open your Internet Browser and type the URL “
New Users Requesting Access – please follow the instructions on the page. After your access request has been submitted online and approved by your Supervisor/Manager, the request will be reviewed by the Virtual Plant Administrator and appropriate access granted. At each stage of this process, the requester and approver will be kept informed via notifications by the GETS system.

6. Entering your User ID & Password to log on to the GETS Application
Enter User name and Password

7. What information can I get from GETS?
Your access will be determined by how your account is setup by the Virtual Plant Administrator in GETS.
Based on the access provided, you may be able to:
Track Orders
Track Shipments
Acknowledge Orders (Suppliers/JVs)
Approve Orders (Virtual Plant Order Management)
View Specification Change Notices
Compare Bill Of Materials for Shop Orders
Signup for notifications
Access Tradepaq export documentation etc.

8. Track Orders
Use the Track Orders page to track orders from the time the order is placed until it is shipped by the supplier

9. Track Orders
Suppliers will only see data for their Customers / Shop Orders.
For all GEX orders, you can see request date, promise date, quantity, and shipment status
You can search on criteria, including Customer, Spec, PO, Supplier, SO, and Order status
You can see more information about the order if you click the hyperlinked number in the Requested Qty column

10. Track Orders
If the order status is “Placed”, you can see the current shipment status and when it was last updated.
If the order status is “Partially Delivered” or “Complete”, this screen will display summary information about the shipment
Partially Delivered or Complete orders can be tracked at the Track Shipment screen.

11. Track Orders (contd.)
Users with the Customer Order Management role and the GEX Order Management role are displayed this additional column of data.

12. Track Shipment
Use the Track By Shipment page to track orders from the time the order is shipped by the supplier until it is picked up by the customer.

13. Track Shipment
Once an order is shipped, Ceva (3PL Logistics provider) sends real-time updates via Electronic Data Interchange. (MEQPOS message).
GETS will display the latest status of each shipment
Order promised by supplier
Order received by 3PL
Shipment departed port of shipping
Shipment arrived at port of destination
Shipment cleared customs
Shipment at point of pickup
Shipment picked up

14. Track Shipment
For all your orders on GEX, you can see shipment date, shipped quantity, shipment status, and supplier invoice number
When the customer invoice is generated, you can see the customer invoice number
You can search on criteria including spec number, supplier invoice number, shipment status, port of destination, Shop Order, Customer number
You can also narrow your search by specifying date ranges

15. Track Shipment
Click on the hyperlink in the Shipped Qty column to view ESNs and shipping details (Contained Number, Vessel Name, Shipment Status)

16. Track Shipment
Click on the hyperlink in the Ship Status column to view the history of the shipment status changes

17. Track Shipment
User’s with the Customer Order Management & GEX Order Management role are displayed these additional columns of data
In addition to the above roles, Distributor role can also view these columns of data

18. Alert Subscription
Through the admin page, you can set up alerts so that you’ll receive an on defined events.
Note: This feature is currently only available only to user’s having either the ‘COM’ or ‘Distributor’ User Roles.
You can be alerted for:
Order Promise issues (too early, too late)
Supplier shipment issues (too early, too late)
3PL shipment issues (left too early, too late)
Invoicing issues (late invoice)
Customs clearance issues (too long in customs)

19. Customer Support You can go to the Support page for:
Information on how to use the website
User manual and training material downloads
Customer contact information
Glossary of terms
FAQ

20. Understanding Order board Status and Shipment Tracking Status

21. Order board Status
Status – Order board status. The orders from COF are organized under various status as explained below:
Open order – Pending Ack – All new orders/ increases / decreases will appear for Supplier / JV in this category
Open order – Pending Confirmation – All orders with Promise date changes from the Supplier / JV will appear here for GEX Approval
Open Orders – System Approved – When Supplier / JV does not make any promise date changes but accepts the system promise date as it is, orders will be marked as system approved automatically and appear under this category.
Open order – Request Rejected – When GEX Order management rejects a promise date change requested by Supplier, orders will appear under this status.
Open order – Ack and Confirmed – Upon approval of the promise date changes requested by Supplier / JV by GEX order management , the order status will be set to Ack and Confirmed . The system will update these dates on IMS via a batch process
Open Orders – Partially Shipped – When Supplier / JV ships part of the total quantity ordered, orders will move to the status “Partially shipped”. Supplier/JV can also request promise date changes dates for such orders
Change Orders – Pending Confirmation – When there is a change for an existing order – increase or a decrease, the orders will appear under this status. Supplier needs to review this and confirm promise dates
Cancelled Orders – When an orders are cancelled by GEX Order Management on the COF, orders will appear on GETS under this order status. Supplier/JV needs to review this regularly
Closed Orders - When Supplier/JV ships the total quantity ordered, orders will move to the status “Closed Completed Orders”. Supplier/JV cannot change the promise dates for such orders

22. Understanding Order Board Status
Supplier / JV must review orders that are Pending Acknowledgement, Rejected, Order Changes and Cancellations
GEX Team must review Orders Pending Confirmation

23. GETS Order Acknowledgement Status’
GEX OM has Approved the Order Promise Date by Supplier; Supplier can now schedule the engine build

24. Customer Supplier GETS Shipment Tracking Status (example)
Status set from the Invoice trigger from Supplier / JV plant.

25. Roles, Application Features & Key Definitions

26. GETS web portal Role and Rights
Supplier Order Management team would be able to:
View /Edit orders by different status – such as open orders, partially shipped orders
Acknowledge orders and Edit the order promise date for new and order changes (increase/decrease)
Split the quantity and assign promise date for a particular order line
For example, an original order line with quantity 25 and a promise date of August 16, 2009 may be split into two different deliveries with 2 different promise dates – August 25, 2009 – qty 15 and August 30, 2009 – qty 10
Select a predefined reason code for changes made to promise dates
Edit the comments column - Add an explanation for promise date changes
View and track communication - View comments from the GEX team for supplier recommended order changes rejected by GEX Order Management team
View the Plant Notice Report (2770) for a selected CSL Spec
Search orders for a specific SO or Spec
Search for orders between a date range of request /promise dates
Acknowledge Specification Change Notifications with an effective date at Supplier plant
Lookup a Shop Order’s BOM and Compare BOM’s by SO# and Date
Track Performance
Supplier Order Fulfillment – On-time and Past Due
Supplier Delivery - Cycle Time Measures
Analysis of Promise Date Changes
Supplier Invoice Delivery Performance

27. Supplier Order Management
Supplier OM responsibilities (high level)
Review Order board on GETS web portal (daily)
New Orders with status Open order – Pending Ack
Cancelled Orders with status Cancelled Orders
Rejected Orders with Status Open order – Request Rejected
Order Changes with status Change Orders – Pending Confirmation
Discuss with plant manufacturing team’s on new orders, new shop orders, Order Promise Dates etc.
Acknowledge orders on GETS web portal within the agreed timeline with an Order Promised Date
Acknowledge Specification Change Notices with an effective date
Communicate with GEX OM as needed
Questions about order acknowledgement
Issues with promise dates
Other delivery/shipment issues or questions
Other Supplier responsibilities
Shipping: Send engine Shipment dispatch advice (DESADV EDI) to GEX
Invoicing: Send Supplier Invoice to GEX (INVOIC)

28. GETS web portal Role and Rights
GEX Order Management team would be able to:
View all orders for all suppliers
View and approve or reject Open Orders - Pending Confirmation
View orders for different status for a selected period
Edit the comments column - add an explanation for changes made
View and track communication - view comments from the supplier for recommended order changes
Search and view details for a selected supplier based on the customer, SO or spec
Search for orders between a date range of request /promise dates
Run available GETS performance tracking measures

29. GEX Order Management GEX OM responsibilities
Communicate with ROAC as needed
Communicate with Supplier plant as needed
Questions about order acknowledgement
Issues with promise dates
Other delivery issues/questions
Approve / Reject Order Promise Date from Supplier in GETS web portal
Communicate with CEVA Logistics on engine shipments and release to customer
Communicate with GEX accounting and CBS Nashville as needed
Compile and load GEX order board the first time with new orders based on new Shop Orders
Communicate on Order Forecasts with Supplier and EBU Forecasting team (DM)*

30. Key Definitions
Order Entry Date – Date when the order is placed on the Cummins Corporate Order File for the first time
Request Date – The date requested by the customer that the engines should leave the leave the Supplier’s port of exit . This date can only be changed by the Customer. Cummins and Supplier’s cannot change this date.
Promise Date – The date when Cummins commits to the customer that the engine will leave the Supplier’s port of exit . It may be noted that initially the Request Date and the Promise Date will be the same. Supplier’s can request a change the promise date if they cannot meet it, using the GETS Order Board page
Specification # - Cummins identifier for a specific engine configuration. Customers use this to place orders. Also known as CSL Spec#.
BC Option – BC Option containing the Transfer Part number that is used by Cummins to receive engines into the system. This is internal to Cummins GEX.
BC Number – Engine Transfer Part number that is used by Cummins to receive engines into the system. This is internal to Cummins GEX..
Total Quantity – Total quantity requested by the Customer for this order
O/S Quantity - Outstanding quantity - part of the Total Quantity that is yet to be shipped to the customer

31. Acronyms
GETS - Global Engine Tracking System (Cummins web application)
GEX - Virtual Plant PPIF (IMS)
COF - Corporate Order File (IMS)
COM - Corporate Order Management
CPIF - Corporate Product Information File (IMS)
PPIF - Plant Product Information File (IMS)
IMS - Information Management System from IBM (mainframe)
EDI – Electronic Data Interchange
DELFOR - Deliver Order/Forecast EDI message
DESADV - Dispatch Advice EDI message
INVOIC – Invoice EDI message
ESN - Engine Serial Number CSL - Cummins Specification Language (specs)
BOM - Bill Of Materials
SO - Shop Order
Tradepaq - Export documentation e.g. Commercial Invoice, Packing List, Certificate of Origin
CTF 12 - International Invoice Release
CTF 30 - International Order
Web OM - Cummins Web Order Management web based application
ROAC - Regional Order Acceptance Center
IPO - International Purchasing Office (Cummins)
ITS - International Trade Services (Cummins)
GPS – Global Purchasing Systems (iSCM)

32. Send an email to Virtual.Plant.Websupport@notes.cummins.com
Questions?
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