1. Coordinator: Name Mentor: Name
2017 Cycle Department Report to DRC
Name of Department
Assessment Cycle 2017
Coordinator: Name Mentor: Name

2. Departmental Assessment Process
Did you alter your process this year? What went well? What will you change in the next cycle to make the process better for your department?

3. Departmental Assessment Process
How does your department use assessment data?

4. Feedback and Suggestions
Rubrics:
Online System:

5. Proactivity Benchmarks
1. Dates of Mentor-Coordinator Meetings:
June (planning): ___ /___ /___ July/Aug: ___ /___ /___, ___ /___ /___
Other:
2. Dates of Mentor and/or Coordinator meetings with DRC Chair:
3. Date(s) of OEAS Consultation(s):
4. Attended Training:  Assessment I: Results Reports  Assessment II: Plans
5. Department Director involvement:
 Review  Suggested Improvements  Attended Meetings

6. Ratings Progress 2017 CYCLE (PROJECTED) 2017-18 Plan 2016-17 Results
Enter rating
To update the ratings chart, click on the chart and select on “edit data” in the ribbon.
Exemplary
Accomplished
Maturing
Emerging
Beginning

7. 2017 Cycle Department Report to DRC
Closing the Loop Assessing the impact of implemented changes
Outcome ___ Measure ___
Required for Accomplished and Exemplary Ratings

8. Closing the Loop Assessing the impact of implemented changes and DOCUMENTING IMPROVED OUTCOMES
Outcome ___ Measure ___
Required for Exemplary Ratings

9. UCF Collective Impact Strategic Plan
Promise # ____:
Subheading:
Metric / Strategy:
Outcome _____ Measure _____ supports the above metric or strategy of the UCF Collective Impact Strategic Plan by:

10. Success Story
See example slide

11. Changes to Operations,
Services, or Business Practices based on data in Results Report
Changes to Plan
Enter changes
Enter changes

12. Instructions Cycle 2017 includes
Results Report
Plan
Instruction/sample slides and bubbles (text with purple background) should be removed.
All slides are required for all departments, except for the Closing the Loop slides which do not apply to departments with ratings of Maturing and below.

13. Outcome 1 Success Story – Sample Slide
Your closing the loop slides specifically focus on this reporting period. Your success story traces one story/theme over multiple assessment cycles. You may use multiple slides.
13-14–identified the need to train staff regarding Purchasing processes and procedures. Implemented training, impact of 35 employees.
14-15–implemented training and outreach strategies to address training gap
STRATEGY: targeted four departments based on data-identified areas of concern.
DOCUMENTED IMPROVEMENT: Training of 117 employees resulted in reduction in unauthorized purchases, as evidenced by one department reduction from 41 to only one in the reporting period.
15-16 –continue our training sessions for departments in an effort to enhance their
STRATEGY: Training focus change to understanding the procurement processes/procedures. This will facilitate time-effective and cost-effective buying.
RESULTS: Hosted three trainings (45 attendees) and documented departments of attendance (2 colleges, three centers/institutes, and one admin unit).
DOCUMENTED IMPROVEMENT: Trainings increased competitive solicitations in the departments trained from 4 to 9, with a documented savings increase of $185, over the previous year.
16-17 – increase attendance by 5%, review data for attending departments to determine specific impacts of trainings.