1. BYU China Teacher Training 2015
Basic Powerpoint
BYU China Teacher Training 2015

2. Today’s Objective Get everyone familiar with the Powerpoint functions
Build new presentations
Change existing presentations
Focus on commonly used functions
Teach some shortcuts
The assumption:
Everyone has limited Powerpoint background
Some things may be a review as we get all to the same level

3. We’re not going to make you Powerpoint Ninjas today
But at least, you’re going to know your way around the Dojo.

4. Getting Started
Planning, Choosing a template, Insert a slide, Changing slide type, Saving a file

5. Before you start, map out your presentation on paper
Title
Objective
Getting started
Pictures
Text
Other stuff

6. Choosing a Template

7. Inserting a slide Do Insert, New Slide, Choose Slide OR
Right click on a slide on left side / thumbnail
Ctl - M

8. You can also duplicate a slide
Right click on a slide on left side / thumbnail to be duplicated.
Choose Duplicate slide
Do “duplicate slide” when you want to make a slide that is like a slide you have already created.

9. Text Functions

10. Using Text When possible, use a pre-formatted template for text.
You can alter the format as needed.

11. Exercise: Add text to this slide

12. Inserting Text in a blank slide
Go to Insert / Text box
Drag the box to created a text box the size you desire
Type the text you want to appear.
Next steps:
Highlight the text
Right-click the highlight
You can now change the text size
You can now change the text font or Color
You can now underline, bold, and italicize the text
You can center or left justify the text

13. Bullets Bullets will call attention to individual items
You can make one column or two column bulleted lists
You can change the type of bullets
You can change bullets to numbers
To change the type of bullets:
Highlight the area to be bulleted
Go to Home and choose either bullets or numbers
Choose the new type of bullets you prefer
You can tab to indent your bullets for sub-bullets

14. Picture Functions
Insert a picture, resize, edit,

15. Find and insert a picture
Go find an image on Google image search
Copy it in. Either:
Save to disk and go to insert / pictures
Use Snipping Tool
Right click / copy / paste

16. Insert picture here Then: Move it around Resize it Copy and paste it
Align it
Delete it

17. Editing pictures Click on picture Go to picture tools / crop
We’ll edit this picture for our exercises.

18. Before
After
I used picture tools / picture effects to produce the soft edges on this photo

19. Shape Functions
Shapes and SmartArt, Aligning objects

20. Try these shapes Next, we will format the shapes: Rotate objects
Change color
Add text
Change size of lines
Change line
Align and distribute
Group the objects

21. SmartArt
SmartArt is pre-formatted shapes you can customize and might find useful.

22. Aligning objects How to use Aligning:
Hold down Shift and click on the items to be aligned
Go to the Drawing tools format
Click on the alignment you want
You can also space items evenly.
Documents Folder
The CTP folder is where I store materials from Google Drive and from other teachers

23. Organization Functions
Slide sorter, how to save, filing ideas

24. Slide Sorter
Slide Sorter view will allow you to see many slides at once and move them around.
It is good when you are editing your presentation and need slides in a different order.
To get to Slide Sorter: View / Slide Sorter. To return: View / Normal

25. How I organize files
The ideas folder is where I store ideas for classes, images I might need, and presentations I am working on
Ideas Folder
Semester Folder
Class Name Folder
Class Week Folder
Documents Folder
China Folder
The CTP folder is where I store materials from Google Drive and from other teachers
CTP Folder

26. Getting ready for class
Oral English Week 7 Folder
Oral English Week 7 Folder
Drag and drop the completed class week folder on to the thumb drive.

27. Make your presentations Modular
MP3’s for the music I want to use
Videos I want to use
Class beginning
Quote for the day
Welcome and today’s agenda
Other items
Pronunciation / Vocabulary / Word work
Class activity lesson
Oral English Week 7 Folder

28. Other stuff
Finding a file you have lost, copying slides from a different presentation, changing a Smartmaster, showing a video, spell checking, snipping tool, undo, Slideshow mode

29. Be as specific as possible
Finding that lost file
Enter your search here.
Be as specific as possible

30. Copying slides from different presentation

31. Changing the Smartmaster
Go to Design
Smartmaster choices at top
Mousing over the Smartmaster choices will show what the changed presentation will look like
You can do some color alterations to the right of the Smartmaster choices after you have changed the Smartmaster

32. Snipping tool
Sometimes there’s no other way to get that picture you want for your presentation!

33. Undo
If you make a mistake, undo will go back step by step.
Undo does not work once you have done a file save.

34. Spell check

35. Slide show
F5 will put the presentation into slideshow mode, starting with the very first slide.
Shift F5 will put the presentation into slideshow mode, starting at the slide you had showing in the work window.
When you want to show a video, insert a blank slide where the video belongs. When you come to the blank slide, hit ESC and show the video. Shift F5 will bring the presentation back to where you were.

36. Questions???

37. Final thoughts

38. Things NOT to do
Don’t do too many fonts. It’s distracting. No more than two or three in a presentation.
Don’t go crazy with animation. Also very distracting.
Don’t use crazy fonts. They may not work on the Chinese computer in your classroom.
We didn’t have success imbedding videos in our presentations. They were not supported on the Chinese systems. It’s better to put a blank slide in, jump out to the video, and do a Shift-F5 to come back to where you were.

39. Other things
You need to use at least a 28 point font for the body of your deck.
Don’t use ALL CAPS. The Chinese have difficulty reading this.
Don’t be too fancy. Simple is better. Wow them with your personality instead.
Don’t be afraid to experiment and try new functions. Just don’t do it when you’re short on time.
If you don’t know how to do something, try Googling it. Most of the time, someone will know how to do it.

40. One last thing