1. Part 2 Carrie Tupa Texas Workforce Commission December 6, 2017
Welcome to TEAMS 3.2
Part 2
Carrie Tupa Texas Workforce Commission
December 6, 2017

2. Review The last webinar covered:
Changes to the Training Services screen
New Educational Outcomes Screen

3. This Webinar - Overview
Review tracking of MSG’s
Review tracking of Credentials
Review tracking of Post-Exit Educational Enrollment

4. Remember…
Use the matrix found in Part 1 for an overview of where you add/view new kinds of outcomes

5. Helpful Diagram – Measurable Skill Gains
Type 1 – Educational Functioning Level Gain
Type 1a – Achievement on a Pre/Post Test
Type 1b – Enrollment in Postsecondary Education After Exit
Type 2 – Achievement of a High School Equivalency
Type 5 – Skills Progression

6. Adding Measurable Skill Gains

7. Adding a Baseline Assessment

8. Adding a Baseline Assessment
There are no changes to the process of adding a baseline assessment
Remember, all participants need a baseline assessment for eligibility purposes

9. Adding Assessment: Step-by-Step with Screen Shots

10. Step 1 – Click on the “Assessments” Tab

11. Step 2 – Click on the “Add Assessment” Button

12. Step 3 – Add Assessment Information

13. Adding a Measurable Skill Gain, Type 1a, Educational Functioning Level Gain, Achievement on a Pre/Post Test

14. Step-by-Step: Add Progress Assessment and Verify Outcomes

15. Step 1: Click on Assessment Tab

16. Step 2: Click on “Add Assessment”

17. Step 3: Add Assessment Information

18. Step 4: To Verify Gain (Option 1) Click on Pre/Post Test Gains

19. Pre/Post Test Gains Screen

20. Step 5: to Verify Gain (Option 2) Click on Educational Outcomes

21. Adding a Measurable Skill Gain, Type 1b, Educational Functioning Level Gain, Enrollment In Postsecondary Education After Exit

22. Adding a New MSG Type 1a – Enrollment in Postsecondary Education After Exit – Step-by-Step with Screenshots

23. Step 1: Click on Add Gain

24. Step 2: Add Date Achieved

25. Step 3: Choose Measurable Skill Gain Type (Educational Functioning Level Gain)

26. Step 4: EFL Gain Type Auto Completes

27. Step 5: Add Educational Provider (will filter from FICE codes)

28. Step 6: Add Details

29. Remember This gain requires: A date
Measurable Skill Gain Type (which is Educational Functioning Level Gain)
Educational Functioning Level Gain Type (which is auto-filled)
Educational Provider (this list auto-filters once you start typing)
Details

30. Editing Gain Record – Step-by-Step with Screenshots

31. Step 1: Click on the Date for the Gain Record you want to Edit

32. Step 2: Click “Edit” on the Record

33. Seeing Educational Enrollment in Two Locations: Step-by-Step with Screenshots

34. Step 1: Educational Enrollment under Measurable Skill Gains Section

35. Step 2: Educational Enrollment under Educational Enrollment Section

36. Adding a Measurable Skill Gain, Type 2, High School Equivalency In-State

37. Remember…
In-State High School Equivalencies are added through data match with TEA

38. Other Important Information:
The certificate date of the high school equivalency must be in the program year to count as an MSG for that program year

39. Verify In-State High School Equivalency and See in Two Locations: Step-by-Step with Screenshots

40. Step 1: See High School Equivalency on Participant Profile Screen

41. Step 2: See High School Equivalency on Educational Outcomes Screen, Measurable Skill Gains Section

42. Step 3: See High School Equivalency on Educational Outcomes Screen, Credentials Section

43. Adding a Measurable Skill Gain, Type 2, High School Equivalency Out-Of-State

44. Adding an Out-of-State High School Equivalency: Step-by-Step with Screenshots

45. Step 1: Click on “Add Gain”

46. Step 2: Add “Date Achieved”

47. Step 4: Add Measurable Skill Gain Type: Achievement of Diploma/Equivalent

48. Step 5: Select State

49. Step 6: Add Details of the Equivalency

50. Step 7: Verify Details on the Educational Outcome Screen

51. Adding a Measurable Skill Gain, Type 5, Skills Progression

52. Remember…
This type of gain is only applicable for participants in an IET, but this section does not yet tie to the training component
Skills Progression (includes):
Successful passing of an exam that is required for a particular occupation; OR
Achievement of progress in attaining technical or occupational skills as evidenced by as evidenced by Trade-related Benchmarks, such as knowledge-based exams

53. Adding Skills Progression – Step-by-Step with Screenshots

54. Step 1: Click on “Add Gain”

55. Step 2: Add Date

56. Step 3: Select Measurable Skill Gain Type: Skills Progression

57. Step 4: Add Details

58. What information is required
What information is required? (for MSG’s Manually Added on Educational Outcomes Page)
MSG
Date Achieved
MSG Type
State
EFL Gain Type
Educational Provider
Details
1b – Enrollment in Postsecondary Education Y N
Y – Auto-fills
2 – Achievement of HSE – Out-of-State
N/A
5 – Skills Progression

59. Credentials

60. Credential Type: In-State High School Equivalency

61. Remember…
In-State High School Equivalencies are added through data match with TEA

62. Other Important Information:
A participant technically has up to one year after exit to earn a high school equivalency, and enroll in postsecondary education or become employed
TEAMS does not calculate exit at this time
TEAMS looks at the last year with a profile to establish the passing of a year
TEAMS does not tie to employment at this time, so the “counting” of a credential happens by TWC after the additional criteria has been met

63. Credential Type: Out-of-State High School Equivalency

64. Adding Out-of-State High School Equivalency: Step-by-Step

65. Step 1: Select “Add Gain”

66. Step 2: Add Date

67. Step 3: Select Credential Type – High School Equivalency

68. Step 4: Add Issuing Entity

69. Step 5: Select the State in which the HSE was Issued

70. Step 6: Add the Credential Name, “Certificate of High School Equivalency”

71. Step 7: Add Details

72. Credential Type: AA/AS (BA/BS) Diploma/Degree

73. Adding an AA/AS (BA/BS) Diploma/Degree – Step-by-Step with Screenshots

74. Step 1: Select “Add Gain”

75. Step 2: Add Date

76. Step 3: Add Credential Type – AA/AS or BA/BS Diploma/Degree

77. Step 4: Add Issuing Entity; Will Auto-filter from FICE Codes

78. Step 5: Add Credential Name

79. Step 6: Add Details

80. Credential Type: Occupational Licensure

81. Step 1: Select “Add Gain”

82. Step 2: Add Date

83. Step 3: Add Credential Type – Occupational Licensure

84. Step 4: Add Issuing Entity

85. Step 5: Add Details

86. Credential Type: Occupational Certificate

87. Step 1: Select “Add Gain”

88. Step 2: Add Date

89. Step 3: Add Credential Type – AA/AS or BA/BS Diploma/Degree

90. Step 4: Add Issuing Entity

91. Step 5: Add Credential Name

92. Step 6: Add Credential Details

93. Credential Type: Occupational Certification

94. Step 1: Select “Add Gain”

95. Step 2: Add Date

96. Step 3: Add Credential Type – Occupational Certification

97. Step 4: Add Issuing Entity

98. Step 5: Add State (if relevant) and Credential Name

99. Step 6: Add Details

100. What information is required
What information is required? (for Credentials Manually Added on Educational Outcomes Page)
Credential
Date Achieved
Credential Type
Issuing Entity
State
Credential Name
Details
Out-of-State HSE Y
Y – Should be “Certificate of High School Equivalency”
AA/AS Diploma/ Degree
Y – Filters from FICE CODES N
BA/BS Diploma/ Degree
Occupational Licensure
Occupational Certificate
Occupational Certification

101. Post-Exit Educational Enrollment

102. Why do we Track These?
Establish MSG type 1b, enrollment in postsecondary education
“Qualify” a credential
Fulfill other required fields for tracking on the PIRL

103. Important Notes
You need to either add an end date for educational enrollment or update every quarter if enrollment is continuing.
Otherwise, the system assumes the educational enrollment has ended
This prevents a service from being left open “indefinitely” and thus reported multiple times on federal reports
Future reports will include reports on participant enrollment statuses that need to be updated.
THIS IS NOT IET. This is post-exit educational enrolment. IET training activities are tracked under “training services”.

104. Educational Enrollment: Enrollment in a Registered Apprenticeship

105. Adding a Registered Apprenticeship: Step-by Step with Screenshots

106. Step 1: Select “Add Enrollment”

107. Step 2: Add Start Date -

108. Step 3: Add End Date (optional; end date must be within quarter
Step 3: Add End Date (optional; end date must be within quarter. If no end date is added, it’s assumed end of quarter).

109. Step 4: Educational Enrollment Type – Registered Apprenticeship

110. Step 5: Click “Select Registered Apprenticeship”

111. Step 6: Enter Search Term

112. Step 7: If Needed, Select “See More Details” to See Additional Details on the Registered Apprenticeship

113. Step 8: Click “Select” Next to Correct Program

114. Step 9: Educational Provider is Automatically Selected; Select Occupation from Drop Down List

115. Step 10: Add Details

116. Educational Enrollment: Enrollment in an Occupational Skills Training Program

117. Adding Occupational Skills: Step-by-Step with Screenshots

118. Step 1: Click “Add Enrollment”

119. Step 2: Add Start Date

120. Step 2: Add End Date if Applicable; End Date Must Be Within Quarter

121. Step 3: Add Educational Enrollment Type – Occupational Skills Training

122. Step 4: Add Educational Provider; List will Auto-Filter from FICE Codes

123. Step 5: Add Details

124. Educational Enrollment: Postsecondary Enrollment

125. Adding Postsecondary Enrollment – Step-by-Step with Screenshots

126. Step 1: Add Start Date

127. Step 2: Add End Date; End Date Must be Within Quarter

128. Step 3: Add Educational Enrollment Type - Post-Secondary Enrollment

129. Step 4: Add Educational Provider; List Will Auto-Filter from FICE Codes

130. Step 5: Add Details

131. What information is required? (for Educational Enrollment)
Start Date
End Date
Educational Enrollment Type
Educational Provider
Occupation
Details
Registered Apprenticeship Y
N (if you don’t update will assume the end of quarter)
Y – auto-completes after you select apprenticeship
Occupational Skills Training N
N/A
Postsecondary Enrollment
Y – Filters from FICE CODES