ACTING PROVINCIAL MANAGER: LIMPOPO MR THIFHELI MATSHAYA

ACTING PROVINCIAL MANAGER: LIMPOPO MR THIFHELI MATSHAYA
Portfolio Committee on Home Affairs briefing PRESENTED BY ACTING PROVINCIAL MANAGER: LIMPOPO MR THIFHELI MATSHAYA Date: 20 FEBRUARY 2018

CONTENT Provincial Overview Civic Services Immigration Affairs
Finance and Supply Chain Matters Human Resource Management and Labour Relations Counter Corruption and Security Services Achievements and Challenges

PROVINCIAL OVERVIEW & FOOTPRINT
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INTRODUCTION & BACKGROUND
Limpopo is the northern most Province of South Africa. It has a total area of square kilometres, taking up 10% of South Africa’s land area with a population of people (2016 Statistics South Africa report) . There is an increase of 6.79% of population as compared to 2011 ( Statistics South Africa report). The province shares international borders with three countries namely: Botswana to the west; Zimbabwe to the north; and Mozambique to the east. Area = square kilometres (10% of RSA land area) Capital city is Polokwane which lies right in the middle of the Province Population = (2016) – Black- 96.7%, White- 2,6%, Indian or Asian – 0.3% and Coloured – 0.3%. Languages spoken: Sepedi = 52.9%, Xitsonga = 24.0%, Tshivenda = 16.7%, Afrikaans = 2.3%, Other= 4.1%. The Province has 5 District Municipalities and 25 Local Municipalities- Capricorn (4 Local Municipalities – Blouberg, Lepelle-Nkumpi, Molemole and Polokwane) Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng) Sekhukhune (4 Local Municipalities- Elias Motsoaledi, Ephraim Mogale, Fetakgomo/ Greater Tubatse and Makhuduthamaga) Waterberg (5 Local Municipalities- Belabela, Lephalale, Modimolle/ Mookgophong, Mogalakwena, and Thabazimbi) Vhembe (4 Local Municipalities- Makhado, Musina, Collins Chabane and Thulamela) DHA Offices in Limpopo are aligned to the 5 District Municipalities and 22 Local Municipalities All 22 Local and 5 District Municipal Stakeholder fora were formed and they are chaired by Speakers.

PROVINCIAL DEMOGRAPHICS AS PER MID YEAR REVIEW 2016
District Municipality Local Municipality ²m Land mass Population Capricorn Polokwane 628999 Lepele-Ncumpi 230350 Blouberg 162629 Aganang 131164 Molemole 108321 5 District Municipality Local Municipality ²m Land mass Population Waterberg Mogalakwena 6,166 325,291 Lephalale 13,784 140,240 Thabazimbi 11,190 96,232 Modimolle/Mookgophong 10,367 107,699 Bela-Bela 3,406 76,296 5 44 913

District Municipality Local Municipality ²m Land mass Population Sekhukhune Makhuduthamaga 2 097 Elias Motswaledi 3 713 Ephraim Mogale 2 011 Greater Tubatse Fetakgomo 5 693 45 570 TOTAL 5 13 154 Mopani District Municipality Greater Giyani Local Municipality 4 172 Greater Tzaneen Local Municipality 3 243 Ba-Phalaborwa Local Municipality 1 462 Maruleng Local Municipality 3 244 96 000 Greater Letaba Local Municipality 1 891 14 012

District Municipality Local Municipality ²m Land mass Population Vhembe Makhado Thulamela Musina LIM 345 TOTALS 4 PROVINCIAL TOTALS 24

PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL
ACTING PROVINCIAL MANAGER THIFHELI MATSHAYA CAPRICORN DISTRICT DMO: MS E MHLANGA 10 OFFICES + 4 MOBILE UNITS MOPANI DISTRICT A/DMO: MS T KHUVUTLU 8 OFFICES 3 MOBILE UNITS SEKHUKHUNE DISTRICT DMO: MS M SEKHUKHUNE 6 OFFICES VHEMBE DISTRICT A/DMO: MR Z MALULEKE 12 OFFICES WATERBURG DISTRICT A/DMO: MS M MASHO-SHAI 2 MOBILE UNITS DIRECTOR: FINANCE & SUPPORT MR T MATSHAYA SUB-DIRECTORATES 1. FINANCE 1.1. Budgeting 1.2. Revenue Management 1.3. SCM 1.4. Asset and Properties 2. HR 2.1.Organisational Development 2.2. Recruitment and Selection 2.3. Labour Relations 3. COUNTER CORRUPTION 3.1. Investigations 4. SECURITY SERVICES APHANE E PROVINCIALOFFICE

LIMPOPO HOME AFFAIRS FOOTPRINT
POE Beitbridge POE Pontdrift POE Pafuri POE Platjan POE Zanzibar LOL Thohoyandou POE Groblersbridge POE Giriyondo LOL Giyani POE Stockpoort LOL Polokwane Gateway IA LOL Mokopane LOL Jane Furse

Footprint - Mobile office - LP
DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT Capricon VGM587GP-GNH021L Bochum Ms J Manthata The dish is not working, awaiting repairs from service provider. VJC105GP-GNH015L Lebowakgomo Mr S Masipa VGM549-GNH025L Molemole No driver, post vacant and funded Full Functional VGN215GP-GNH004L Polokwane Mr G Maphanga Waterberg VHH006GP-GNH013L Mokopane Ms M Shonisani Not connecting VGM535GP-GNH033L Lephalale Mr C Mashisa Truck sent for repairs Sekhukhuni VGN184GP-GNH022L Jane Furse Mr M Moabelo Full Functional, currently deployed at Nebo office TYS930GP-GNH050L Praktiseer Mr M Phago VGJ715GP-GNH020L Groblersdal Mr Moleba The dish is not working, awaiting repairs from service provider 10

Footprint - Mobile office - LP
DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT Mopani VJK731GP-GNH014L Giyani Mr Billy Mabasa The dish is not working, awaiting repairs from service provider. VJK733GP-GNH003L Phalaborwa Mr P Malebe Not connecting VGN212GP-GNH039L Tzaneen Mr Joseph Mavasa Vhembe VJC117GP-GNH028L Thohoyandou Mr Musa Mabyalane Full functional but parked VGN181GP-GNH034L Musina Ms Sana Manie Full functional, deployed at Malamulela office VGM544GP-GNH027L Malamulele Mr M Bila Faulty generator VGN199GP-GNH024L Makhado Mr M Magoda TOTAL 16 11

FOOTPRINT Local Offices Large Local Offices Medium Local Offices Small
Services Capricorn Waterberg Sekhukhune Mopani Vhembe Totals Local Offices Large 1 5 Local Offices Medium 3 2 4 6 20 Local Offices Small 18 Total 11 8 12 43 Online Health Facilities 16 Mobile Offices 14 10 60 15 13 76 Overall Total 29 21 28 119

Achievement on Provincial Targets Quarter 1-3 Performance 2017/18
Key performance area Annual Target 2016/17 Annual Performance 2016/17 AnnualTarget 2017/18 Quarter 1-3 Target 2017/18 Quarter 1-3 Performance 2017/18 Births registered within 30 calendar days 99 828 74 770 77 619 Smart ID Cards issued (received at offices) to citizens % Of detected employers in contravention of the Immigration Act (Act 13 of 2002) charged 100% 100% (105/105) 100% (60/60) % Of detected transgressors in contravention of the Immigration Act (Act 13 of 2002) charged 100% (6870/6870) 100% (4150/4150) % Of undocumented foreigners deported within 30 calendar days (Direct Deportations) 1005(5921/5921) 100% (3341/3341) % Of Detected undocumented foreigners transferred to Lindela within 20 calendar days 100% (260/260) 100% (150/150) % of Detected fraudulent marriages & marriage of convenience cases finalised (investigation and recommendation submitted) within 60 days 80% 100% (8/8) 100% (1/1) % of valid invoices settled within 30 days of certification 96.9% (1921/1981) 99.78% (99.78%) Overview

CIVIC AFFAIRS

SMART ID CARD OFFICES & APPLICATION VOLUME
Target 2016/17 Actual Variance Annual Target 2017/18 Quarter 1-3 Target 2017/18 Quarter 1-3 Actual Variance with Annual Target Polokwane 26880 37790 10910 30840 23130 27806 4676 -3034 Lebowakgomo 20160 21231 1071 17347 14600 -2747 -8530 Dendron 6720 10699 3979 7710 5782 9031 3249 1321 Mokopane 13440 19627 6187 15420 11565 12200 635 -3220 Lephalale 13320 -120 9997 -1568 -5423 Modimolle 8570 1850 5706 -76 -2004 Thabazimbi 5586 -1134 5080 -702 -2630 Mookgophong - 160 Jane Furse 17351 -2809 11776 -5571 -11354 Groblersdal 21849 1689 14110 -3237 -9020 Nebo 5527 -1193 3994 -1788 -3716 Giyani 17143 -3017 10160 -7187 -12970 Tzaneen 26567 6407 21076 3729 -2054 Phalaborwa 15439 -4721 11635 -5712 -11495 Modjadjiskloof 8931 2211 7754 1972 44 Districts

SMART ID CARD OFFICES & APPLICATION VOLUME
Target 2016/17 Actual Variance Annual Target 2017/18 Quarter 1-3 Target 2017/18 Quarter 1-3 Actual Variance with Annual Target Thohoyandou 13440 19652 6212 15420 11565 13002 1437 -2418 Makhado 20160 13266 -6894 23130 17347 8375 -8972 -14755 Dzanani 8357 -5083 5298 -6267 -10122 Vuwani 6720 4413 -2307 4495 -7070 -10925 Musina 5039 -1681 7710 5782 5243 -539 -2467 Elim 6493 -227 4736 -6829 -10684 Limpopo= 21 275520 286850 11330 331525 248644 206234 -42410 Analysis Live capture was rolled out in Mookgophong office only in December 2017 The Province has captured applications between the period of April-December 2017, with a variance of To achieve the annual target of , in Q applications must be captured. Districts

INTERVENTIONS TO ASSIST IN SMART ID CARD TARGET
Capricorn Traditional leaders to be requested to encourage the community to apply for the Smart ID Cards Stakeholder Forum Members to educate the community on the importance of applying for the Smart ID Cards Mobile Offices to distribute, collection of Smart ID Cards leaflets at Public areas, Shopping Centres, Taxi Ranks, Churches etc. Visit schools to inform and encourage learners 16 years and above to apply for their Smart ID Cards and collect them as soon as they receive the sms. Learners in school uniform are assisted first in the mornings for application of their smart ID Cards. Waterberg Reaching out to communities Community mobilization Information sharing Sekhukhune Honoring invitations from other stakeholders to present services rendered by DHA and encouraging public members to come and apply for Smart Id Cards . Promote awareness at Moutse and Masemolo local radio stations the communities are Invited to come and apply for Smart id cards The Centre managers of the malls allowed DHA to loud hail at the centers on pay day( social grants). Continuously invites officials from other institutions/departments to come and apply for Smart Id Card. Mopani Intensifying visits to communities e.g. Tribal Authorities, High schools and SASSA pay points to conduct awareness campaign. Loud hailing at shopping complexes with a view to encourage public members to apply Smart Id cards Distribution of pamphlets (requirements) for Smart Id Card applications.

INTERVENTIONS TO ASSIST IN SMART ID CARD TARGET
Vhembe Visit various school and encourage leaners and educators to apply for Smart identity cards. Visit various Health facilities and encourage health professionals to apply for their smart cards. Meet with managers of various Financial institutions (FNB, Standard bank and etc.) to seek their assistance in encouraging their clients and staff to apply for Smart identity cards Engage various faith based organization leaders ,traditional leaders, and community leaders to encourage their subjects and members to apply for smart identity cards.

SMART ID CARD FOOTPRINT AND ROLL OUT
District Modernised Offices Capricorn Polokwane Lebowakgomo Dendron Waterberg Mokopane Lephalale Modimolle Thabazimbi Mookgophong Sekhukhune Jane Furse Groblersdal Nebo Mopani Giyani Tzaneen Phalaborwa Modjadjiskloof Vhembe Thohoyandou Makhado Dzanani Indicate what is connected and what still need

SMART ID CARD FOOTPRINT AND ROLL OUT Continues..
District Modernised Offices Vhembe Vuwani Musina Elim Province 21 Twenty one (21) out of Forty two (42) offices have Smart ID Card live capture. The remaining offices do not have sufficient office space for live capture system The department is in the process of rollout of Mobile Live Capture to areas where there is insufficient office space. Indicate what is connected and what still need

BIRTH REGISTRATION AT ONLINE HEALTH FACLITIES
District Municipality Hospital Personnel Target 2016/17 Actual 2016/17 Quarter 1-3 Target 2017/18 Quarter /18 Actual Capricorn Blouberg CHC Roaming 168 140 108 143 Botlokwa Hospital 1 568 928 781 846 Helene Franz Hospital 1x Permanent 1724 2010 1319 1980 Lebowakgomo Hospital 2282 3023 2292 2468 Limpopo Private Medi Clinic 1x Seconded 3473 3647 2498 2504 Mankweng Hospital 3151 3962 2960 3078 Pietersburg (Polokwane) Hospital 2298 2580 1964 1931 Seshego Hospital 1125 3056 2153 2373 Zebediela Hospital 1268 1287 885 1072 W.F Knobel Hospital 913 1509 1062 1258 Waterberg Bela Bela Hospital 486 1023 791 541 Ellisras(Lephalale) Hospital 900 1428 962 674 George Masebe Hospital 1191 1064 1092 Lephalale Med Clinic 170 201 141 157 Mokopane Hospital 1767 1377 1693 Mookgophong Hospital 3 173 139 116 Mosesetjane Clinic 258 172 126 148

District Municipality Hospital Personnel Target 2016/17 Actual 2016/17 Quarter 1 -3 Target 2017/18 Quarter /18 Actual Waterberg Thabazimbi Hospital Roaming 114 335 194 476 Voortrekker Hospital 1x Seconded Official 1067 1404 1011 1170 Witpoort Hospital 736 861 603 769 Sekhukhune Dilokong Hospital 703 1508 742 2376 Groblersdal Hospital 1x Permanent 987 1384 1038 1017 Jane Furse Hospital 2988 2561 1891 2623 Matlala Hospital 1116 1341 968 1071 Mecklenburg Hospital 2119 2800 1896 1999 Philadelphia Hospital 2908 3398 2406 2495 St. Ritas Hospital 2552 2117 1484 2340 Mohlaletse Clinic 352 473 341 318 Manotoane Clinic 52 88 63 104 Mopani Dr CN Phatudi Hospital 1 x Permanent official 1199 1555 1207 906 Kgapane Hospital 953 1753 1772 Letaba Hospital 1083 1495 1111 1526 Maphuta- Malatji Hospital 1356 2070 1481 1604

District Municipality Hospital Personnel Target 2016/17 Actual 2016/17 Quarter 1 -3 Target 2017/18 Quarter /18 Actual Mopani Nkhensani Hospital 1x Seconded Official 1180 1514 1051 1550 Sekororo Hospital 1190 1460 1008 1323 Tzaneen Medi- Clinic 1 x permanent official 922 1020 692 790 Van Velden Memorial Hospital 842 1012 713 412 Vhembe Donald Fraser Hospital 460 1780 1082 2145 Elim Hospital 767 1162 847 1032 Louis Trichardt Hospital 545 437 222 640 Malamulele Hospital 331 216 214 710 Musina Hospital 204 635 430 645 Siloam Hospital 25 585 351 432 Tshilamba Hospital 552 731 548 711 Tshilidzini Hospital 1549 3004 2071 2453 Total: Health Facilities 45 50674 67523 47578 57483 Analysis There is an increase of birth registration at health facilities since full-time secondment of officials at Health Facilities

OFFICE BIRTH STATISTICS
District Municipality Offices Personnel Target 2016/17 Actual 2016/17 Quarter 1-3 Target 2017/18 Quarter 1 -3 2017/18 Actual Capricorn Bochum 1 900 786 658 335 Dendron (Mogwadi) 133 12 16 4 Lebowakgomo 1257 358 336 63 Mankweng 1066 55 51 8 Molemole 436 216 164 166 Polokwane 1676 137 109 199 Seshego 1682 206 261 Morebeng (Soekmekaar) 154 127 108 60 Eldorado 219 180 Machaka 277 168 124 146 Waterberg Bela-Bela 2 517 100 72 231 Ellisras (Lephalale) 960 727 525 497 Modimolle 3 840 991 720 703 Mokopane 491 254 244 Mookgophong 266 62 29 81 Thabazimbi 549 498 388 286

District Municipality Offices Personnel Target 2016/17 Actual 2016/17 Quarter 1-3 Target 2017/18 Quarter /18 Actual Sekhukhune Groblersdal 1 1317 892 656 659 Jane Furse 1426 1666 1211 706 Nebo 559 368 328 174 Praktiseer 3198 2062 1669 631 695 757 558 426 Atok 21 Mopani Giyani 2 3764 2965 2136 1692 Hlaneki 119 124 103 139 Lenyenye(Naphuno) 3 941 244 164 482 Modjadjiskloof 1978 1234 1073 549 Phalaborwa 1643 530 516 441 Sekororo(Maruleng) 956 700 572 276 Senwamokgope 1022 998 722 825 Tzaneen 3024 2593 1969 1884

District Municipality Offices Personnel Target 2016/17 Actual 2016/17 Quarter 1-3 Target 2017/18 Quarter /18 Actual Vhembe Bungeni 1 490 656 472 481 Dzanani 2118 1843 1478 1476 Louis Trichardt(Makhado) 2 2523 2389 1774 1740 Malamulele 5 3500 3518 2528 2292 Musina 794 324 295 35 Mutale 4 2099 1349 1086 510 Sibasa(Thohoyandou) 3861 1925 1833 553 Vuwani 1475 941 585 778 Tshakuma 3 197 183 132 134 Total offices 39 74 49067 33138 25635 20136 GRAND TOTAL 77 619 Moletjie, Masisi and Makuya office do not have National Population Register because- DHA- No Lease Agreement SITA- site still under planning

INTERVENTIONS IDENTIFIED ON BIRTH REGISTRATION TARGET
Capricorn District Awareness campaign by visiting clinics, hospitals and traditional councils to encourage community and mothers to register their children within 30 days. Having exhibitions at Imbizos and use the opportunity to educate the public Mobile Offices to distribute 0 – 30 days birth registration leaflets at public areas e.g. shopping centres, taxi ranks, churches etc. Stakeholder Fora to keep on engaging the communities on 0 – 30 days birth registration Waterberg District Community and stakeholder engagement on birth registration within 30 days Sekhukhune District None Mopani District Intensifying visits to pre-natal clinics/ health centers and maternity wards to educate mothers in waiting about registration of birth within 30 days. Maintain relationships with local municipalities for inclusion in their public participation programmes to educate citizens about birth registration. Vhembe District Stakeholders engagement Awareness campaign to be conducted Information sharing with other stakeholders Offices Online scanners adsl

LATE REGISTRATION OF BIRTH –ALL CATEGORIES
2016/17 QUARTER 1-3 (2017/18) Category Opening 01/04/2016 Application received Approved Deferred Rejected Files closed Closing 31/3/2017 Opening 01/04/2017 Applications received Closing 31 December 2017 1 – 7 Years 491 2198 2020 13 50 331 275 3333 1810 31 55 132 1580 7 – 14 Years 131 479 372 3 49 155 495 245 7 336 15 and Above 530 2522 1803 104 228 235 682 971 434 127 77 888 Total 1152 5199 4195 120 327 597 1112 4799 2489 171 139 308 2804 1-7 years category has increased as compared to 2016/17. 7-14 years category has slightly increased as compared to 2016/17 15 years and above category: Has decreased significantly as compared to 2016/17

MOBILE UNIT INFORMATION
2016/17 Driveable Yes/No Functional Yes/No Staff Capacity KM travelled Total area visits Statistics generated for 2016/17 Capricorn Yes(1) No(3) 5 Not provided ID First issue 436 ID Re-Issue17 1164 Birth Registration days 15 ID’s handed out 1302 TOTAL APPLICATIONS Waterberg Yes(2) No(2) 4 22 723 89 TOTAL APPLICATIONS Sekhukhune Yes(2) No(1) Yes (2) 1 1111 12 65 Mopani Yes(3) 3 9757 170 200 48 TOTAL APPLICATIONS Vhembe Yes(4) No(4)

MOBILE UNIT INFORMATION
Quarter 1 – 3 ( 2017/18) Driveable Yes/No Functional Yes/No Staff Capacity KM travelled Total area visits Statistics generated for Quarter (2017/18) Capricorn Yes(1) No(3) 5 ID First issue ID Re-Issue17 Birth Registration days ID’s handed out TOTAL APPLICATIONS Waterberg Yes(2) No(2) 4 744 38 TOTAL APPLICATIONS Sekhukhune Yes(2) No(1) Yes(2) 3 2517 47 188 9 61 TOTAL APPLICATIONS Mopani Yes(3) 2644 59 Vhembe Yes(4) No(4)

MOBILE OFFICE INFORMATION
Mobile offices and services are being rendered redundant due to IS non-functionality. Basic services e.g. birth and death registration, enquiries on status of applications are unavailable in most of the mobile offices. Mobile offices are no longer serving the intended purpose because they are not functional and not economical Offices Online scanners adsl

UNCLAIMED ID’S AND UNCOLLECTED SMART ID CARDS
Uncollected Smart ID Cards : As at 24 January 201 Office Total Strategies and awareness to communities Polokwane 1937 SMS messages are sent out by Head Office Community mobilization Educate clients about collecting their Smart ID Cards at Imbizos Continue engaging stakeholders to inform communities to collect their uncollected documents Submitting lists to tribal authorities to inform clients that their Green IDs are ready for collection Compiling lists of all uncollected Smart Id cards according villages for transmission to our stakeholders in order to assist in terms of influencing clients to collect their documents Call clients and request them to come and collect smart ID cards. Lebowakgomo 1518 Mogwadi 740 Mokopane 785 Lephalale 1312 Thabazimbi 410 Modimolle 356 Mookgophong 49 Jane Furse 1773 Groblersdal 1931 Nebo 355 Giyani 1908 Modjadjiskloof 481 Phalaborwa 1040 Tzaneen 1695

UNCLAIMED ID’S AND UNCOLLECTED SMART ID CARDS
Office Total Strategies and awareness to communities Dzanani 559 Loud hailing at the public areas including villages to inform the public to come and collect their Smart id cards in the office. Through Masemola local radio station the community are informed to come and collect their Smart id cards in the office At the stakeholders meetings CDW’s, CLLR’s are asked to encourage members of the public to come and collect their smart id cards. Through Moutse radio station the communities are informed to come and collect their Smart id cards in office. Through Masemola local radio station the communities are informed to come and collect their Smart id cards in the office . Elim 335 Thohoyandou LO 1314 Vuwani MO 651 Makhado MO 1154 Musina MO 360 Total: Smart ID Card 20663

UNCLAIMED AND UNCOLLECTED GREEN BAR CODED ID BOOKS
Unclaimed and Uncollected as at 24 January 201 Office Total Strategies and awareness to communities Polokwane 3 Reaching out to communities Community mobilization Information sharing (Radio announcement, listing of IDs (without ID numbers) and placement at space of public interest e.g. taxi ranks, SAPO, SASSA, Municipal buildings, SAPS etc.) Educate clients about collecting their Green IDs at Imbizos Keep on engaging stakeholders to inform communities to collect their uncollected documents Door to door initiative for delivery of Green IDs if vehicles and budget allow Submitting lists to tribal authorities to inform clients that their Green IDs are ready for collection Bochum 101 Eldorado 29 Machaka 42 Mankweng 119 Molemole 34 Moletji 19 Morebeng 7 Seshego 104 Mokopane 126 Lephalale 41 Molimolle 24 Thabazimbi 91 Bela Bela 71 Mookgophong 6

UNCLAIMED AND UNCOLLECTED GREEN BAR CODED ID BOOKS
Unclaimed and Uncollected as at 24 January 2018 Office Total Strategies to distribute Groblersdal 1 At the stakeholders meetings CDW’s, CLLR’s are asked to encourage members of the public to come and collect their id’s . Mobile truck takes id’s according to its monthly itinerary when going to provide service to various villages . Id’s are collected in the office and a plan for distribution to schools is in place. Atok 13 Praktiseer 300 Tzaneen 8 Giyani 23 Phalaborwa 49 Senwamokgope 10 Naphuno Mutale 144 Makhado Malamulele 166 Musina 9

UNCLAIMED AND UNCOLLECTED BAR CODED GREEN ID BOOKS
Unclaimed Identity Documents as at 24 January 2018 Office Total Strategies to distribute Thohoyandou 9 Bungeni 26 TOTAL GREEN BAR CODED ID BOOK 1591 Grand total 22 254

UNABRIDGED CERTIFICATES
2016/17 Opening 1 April 2016 Number Received Number Finalised Number of Equivalent letters issued Number of unresolved applications older than 8 weeks (31/03/2017) Closing balance 1211 2628 2004 197 1523 1835 2017/18: Q1-Q3 Opening Balance 1 April 2017 Number received Number Finalised Number of Equivalent letters issued Number of unresolved applications older than 8 weeks Balance at 31 December 2017 1835 4389 3496 243 1226 2728 Statistics duplicates Change the slide comment The Department is in the process of digitising its paper records. The project will assist in finalising cases for UBC and Amendments.

AMENDMENTS & RECTIFICATION INFORMATION
2016/17 Service Opening Balance 1 April 2016 Number received TOTAL Number Finalised Carried over to 2017/18 Amendments & Rectifications 2570 12090 14660 7906 6754 Duplicates 408 1878 2286 1807 479 2017/18 Service Opening Balance 1 April 2017 Number received TOTAL Number Finalised Carried over to Q4 Amendments & Rectifications 6754 14573 21327 14632 6695 Duplicates 479 1016 1495 912 583 Statistics duplicates Change the slide comment

Active programs within Municipalities
STAKEHOLDER FORUMS Forum Forum Launched Meetings After Launch Active programs within Municipalities Provincial Forum No 1 None Capricorn District Stakeholder Forum Yes N/A Polokwane Local Stakeholder Forum 4 Lepell-Nkumpi Local Stakeholder Forum 2 Blouberg Local Stakeholder Forum 3 Molemole Local Stakeholder Forum Waterberg District Stakeholder Bela-Bela Local Stakeholder Forum Lephalale Local Stakeholder Forum Modimolle Local Stakeholder Forum Mogalakwena Local Stakeholder Forum Thabazimbi Local Stakeholder Forum Sekhukhune District Stakeholder Elias Motsoaledi Local Stakeholder Forum Ephraim Mogale Local Stakeholder Forum Fetakgomo Greater Tubatse Local Stakeholder Forum Makhuduthamaga Local Stakeholder Forum

STAKEHOLDER FORUMS Forum Forum Launch Meetings After Launch
Active programs within Municipalities Mopani District Stakeholder Yes No Ba-Phalaborwa Local Stakeholder Forum 4 Greater Giyani Local Stakeholder Forum 1 Greater Letaba Local Stakeholder Forum 5 Greater Tzaneen Local Stakeholder Forum 3 Maruleng Local Stakeholder Forum Vhembe District Stakeholder Thulamela Local Stakeholder Forum Makhado Local Stakeholder Forum Musina Local Stakeholder Forum Lim345 (Collins Chabane Local Stakeholder Forum) LP= 1 PSF, 5 DSF & 22 LSF 5 District Forums & 22 Local Forums 24

IMMIGRATION

IMMIGRATION SERVICES Key performance area Target 2016/17 Actual Q1- Q3
% Of detected employers in contravention of the Immigration Act (Act 13 of 2002) charged 100% 100%(105) 100%(60) % Of detected transgressors in contravention of the Immigration Act (Act 13 of 2002) charged 100%(6895) 100%(4150) % Of undocumented foreigners deported within 30 calendar days (Direct Deportations) 100%(5921) 100%(3341) % Of Detected undocumented foreigners transferred to Lindela within 20 calendar days 100%(260) 100%(150) % of Detected fraudulent marriages & marriage of convenience cases finalized (investigation and recommendation submitted) within 60 days 80% 100%(8) 100%(1) Cases referred to inspectorate % of cases referred to Inspectorate completed in 28 working days in provinces 80% within 28 days 100%(502) 100%(485) General inspection of businesses: Number of inspections of businesses 1252 1591 1394 978 Analysis Inspectorate abilities hampered by non-availability of G-fleet contract to provide specialized vehicles for transfer of suspects to court and holding facilities and/or deportation to neighboring states. Prioritization of funding of Inspectorate officials on the current structure critical to meet the increasing symptoms of a failing security architecture attempting to secure the borders. Insufficient staffing prevents Inspectorate to trace over-stayers.

IMMIGRATION SERVICES CONTINUE
2016/2017 Q1 – Q3 2017/2018 Comments Service Number received Number processed Orders to Leave 88 92 87 Lack of transport and magistrate refuse to confirm deportation within 48 hours Letters of Good Cause 69 55 34 Court Ruling Section 34 (1) 2907 OPERATIONS 2016/17 Q1- Q3 2017/18 Type of operation Number of operations Transgressors Employers Deportation Transfers Joint stakeholder operation Operation Basadi Cluster operation 118 6895 105 Direct: 6416 Transfer: 260 91 4150 60 Direct:3341 Transfer:152

CASES WITHDRAWN BY COURT
2016/2017 Q1- Q3 2017/18 Number of Cases withdrawn Country of Origin Reasons for withdrawal After withdrawal what was the role of DHA 5 Zimbabwe SAPS charged the transgressors after 48 hours Detained and confirmed for deportation 24 Issued 24 order to leave since Magistrate refused to issue confirmation of deportation 1 Court decision Order to Leave N/A 44 Botswana, DRC, Ghana, Kenya, Lesotho, Malawi, Mozambique, Peoples Republic of China, Zimbabwe SAPS failed to arraign suspects in court within 48 hours Individuals were deported 22 Zimbabwean 21: SAPS failed to arraign suspects in court within 48 1: Magistrate declared arrest unlawful due to Constitutional court ruling on Section 34 of IMS Act of 2002 (as amended) Individuals were re-arrested

EMPLOYERS CHARGED District 2016/2017 Q1- Q3 2017/18 Sector
RSA Employees Foreign Employees Sentencing SA Employees Capricorn 2 11 8 Business Retail 1 3 Deported Paid Fine J534 Fine Paid Waterberg Agriculture 27 Fined and deported 45 15 Informal Economic sector 5 14 Tourism Manufacturing Wholesale trading Mopani Farming and Construction No Yes 4 pending and 2 finalized Farming 16 Pending Vhembe Business and informal Businesses and informal 7 6 Fined by Magistrate Sekhukhune Saloon Fined and referred to refugee reception by court.

FINANCE, ASSET MANAGEMENT & SUPPLY CHAIN MANAGEMENT

ASSET MANAGEMENT AND SCM FUNCTIONS: (AS AT 31 DECEMBER 2017)
Nr of Assets on BAUD Value Verified assets Value of assets verified Assets not verified Value of assets not verified Percentage Compliance 15,213 99,456,471 14,691 93,616566 522 5,839,904 96.5% Valid invoices paid within 30 days 2016/2017 2017/18 Type Target 2016/17 Number of Invoices Value Target 2017/18 Invoices received 100% 1779 R4,244,119 1960 5,131,948.51 Invoices paid within 30 days 1747 R4,122,223 Total 98

LEASE PERIOD OF OFFICES
District Municipality Office Rental per month Lease start Lease end Outstanding leases Capricorn Polokwane R 01/09/2015 31/08/2017 Mogwadi R 01/02/2016 31/01/2021 Lebowakgomo R 01/01/2014 31/12/2018 Sekhukhune Jane Furse R Groblerdal R 01/09/2013 31/08/2016 Lease to be renewed under the NT Dispensation. SEKHUKHUNE Nebo R 06/03/2015 28/02/2020 Praktiseer R The lease has expired and is running on a month to month basis. Mopani Tzaneen R 01/09/2016 31/08/2019 Vhembe Dzanani R 01/11/2013 31/10/2018 Elim R 01/08/2015 30/07/2020 Musina R 01/11/2014 31/10/2019 Musina RRC R Thoyandou R Waterberg Thabazimbi - 01/06/2014 31/05/2017 Free lease

District Municipality Office Rental per month Lease start Lease end Outstanding leases Waterberg Lephalale medium office R The lease has expired and is running on a month to month basis. Molimolle medium office R 10/06/2015 31/05/2020 Mokopane large office R 01/01/2017 31/12/2019 Mookgophong small office R 01/07/2016 30/06/2021 State owned buildings District Municipality Office Sekhukhune Sekhukhune small office Mopani Giyani large office Modjadjiskloof small office Phalaborwa medium office Vhembe Vuwani medium office Masisi small office Mutale medium office Makhado medium office Capricorn Bochum medium office Mankweng medium office Morebeng small office TOTAL 11

OFFICES WITHOUT FORMAL LEASE AGREEMENT District Municipality Office Capricorn Molemole medium office Machaka small office Eldorado small office Moletjie small office Seshego medium office Sekhukhune Fetakgomo small office Mopani Senwamokgope small office Hlaneki small office Maruleng / Sekororo Medium Office Naphuno small office Vhembe Tshakuma small office Bungeni small office Malamulele medium office Waterberg Bela Bela small office TOTAL 14 TOTALS TYPES OF OFFICES NUMBER Leased offices 18 State owned buildings 11 Offices without formal lease agreements 14 43

HUMAN RESOURCE MANAGEMENT

CAPACITY LEVELS Provincial Office 30 28 1 2 Capricorn (11) DMO 4 3
Districts Offices Establishment Filled Interns Funded & Vacant Provincial Office 30 28 1 2 Capricorn (11) DMO 4 3 Polokwane 49 48 Lebowakgomo 37 36 Mankweng 13 12 Molemole 14 Bochum Seshego 11 PSP Mogwadi 5 PSP Moletjie PSP Morebeng PSP Eldorado Mopani (9) Giyani 32 Tzaneen 35 Phalaborwa 24 23 Modjadjiskloof 10 Maruleng PSP Naphuno PSP Senwamokgope PSP Hlaneki Sekhukhune (7) Jane Furse 27 Groblersdal 25 Nebo PSP Praktiseer PSP Sekhukhune PSP Fetakgomo Change structure to establishment

CAPACITY LEVELS Vhembe (12) DMO 1 4 Thohoyandou 57 54 3 Vuwani 17 16
Districts Offices Establishment Filled Interns Funded & Vacant Vhembe (12) DMO 1 4 Thohoyandou 57 54 3 Vuwani 17 16 Makhado 34 33 Musina 19 18 Dzanani 23 20 Malamulele 22 Mutale 10 PSP Masisi PSP Makuya 2 PSP Elim 7 PSP Tshakhuma PSP Bungeni Waterberg (7) Mokopane 32 Lephalale 21 Modimolle 12 Thabazimbi PSP Bela Bela PSP Mookgopong Change structure to establishment

SUMMARY OF PROVINCE (as at 31 December 2017)
CAPACITY LEVELS SUMMARY OF PROVINCE (as at 31 December 2017) Area Establishment Filled Vacant Civic Affairs 484 469 15 Immigration Inspectorate 92 88 04 DMO Structure 16 14 02 Support Services 68 62 6 Total 660 633 27 Change structure to establishment

PROVINCIAL EQUITY OFFICE PER SALARY LEVEL VACANT POSITIONS AFRICAN
EMPLOYMENT EQUITY: 3 JANUARY 2018 OFFICE PER SALARY LEVEL VACANT POSITIONS AFRICAN COLOURED INDIAN WHITE PEOPLE WITH DISABILITY GRAND TOTAL FEMALE MALE TOTAL LIMPOPO 12 363 287 650 1 18 3 21 16 673 Demographic targets 77% 10.0% 2.7% 9.9% 2.0% 100% Percentage Representation 96.58% 0.15% 3.12% 2.38% 2 27 7 34 5 20 32 6 191 139 330 10 337 71 63 134 9 143 8 33 40 73 4 77 11 31 13 14

ACHIEVEMENTS No Achievement Impact on service delivery 1
Recruitment process finalised within 2- 3 months Posts being filled within the time frame 2 Cases finalised within 60 days Misconduct cases finalised within time frames 3 Approval of captured leave timeously Cleared suspense transactions on PERSAL

PEOPLE MANAGEMENT AND PERFORMANCE
PMDS: Status People management Achievement Status summary Performance agreements signed FY 2017/18 660 Performance Agreements were submitted. Moderation 665 officials due for assessment. Performance bonuses and pay progression paid for 2016/17 Analysis of staff patterns: Policy on Incapacity Leave & Ill-health Retirement 2016/17 2017/18 Salary Levels Total days Number of employees using PILIR Average days per employee Total days (13-16) 44 1 4.4 (9-12) 33 (6-8) 393 6 65.5 311 17 5.4 (3-5) 157 3 52.3 190 5 2.6 TOTALS 583 10 58.3 545 23 4.2

SKILLS OVERVIEW Highest Qualification Total Number % Total
Not indicated 82 12% Below matric 27 4% Grade 12/FET 324 50% National Diploma and Degree 194 29% Post Grad Diploma and Honours 30 Masters 3 1% Ph. D 0.% Post Grad Degree 0% Total 660 100%

BURSARY INFORMATION District Total Course CAPRICORN 7
B-TECH: PUBLIC MANAGEMENT "M-TECH: PUBLIC MANAGEMENT" B Com: Industrial Organisational Psychology POST GRADUATE DIPLOMA IN RISK MANAGEMNET PROGRAMME: FINANCIAL MANAGEMENT ND: PUBLIC ADMINISTRATION BA: INTERNATIONAL RELATIONS AND DIPLOMACY MOPANI 3 ND: LAW BCOMM: SUPPLY CHAIN DEGREE: SOCIAL SCIENCE SEKHUKHUNE 2 Diploma: Security Management BACHELOR OF ADMINISTRATION VHEMBE 4 ND: Public Management Diploma: Administration Management ND: PUBLIC ADMINISTRATION AND MANAGEMENT ND: INFORMATION TECHNOLOGY WATERBERG 1 ND: PUBLIC MANAGEMENT TOTAL 17

Training Intervention
SKILLS DEVELOPMENT Training Intervention Number attending DHA Induction 12 Compulsory Induction Programme Module 1 (level 1 to 5) 3 Immigration Management (Immigration Act, Refugee Act) 23 Citizenship Management 50 Internship 10 eMCS 16 Excel training 11 Cyber Security DHA Officials (Prosecutor and Immigration Act 9 Mentorship training Diversity Management 22 Case Management 118 Operations and risk Management 20 CIP Module 2 (6-12) 27 Civil Union Marriages 38 Postal receipt and Registry management track and trace 42 Total 447

Training Intervention
SKILLS DEVELOPMENT Training Intervention Stakeholders Number attending Assessment for Stakeholders on Death registration Training of Immigration Priority Committee - Stakeholders Funeral Undertakers SAPS, NPA, Department of Labour 30 23 Immigration Act Stakeholder4 Prosecution and SAPS 16 Stakeholders training: Induction for naturalisation 6 Registration of death and designation of undertakers 117 Total 192

EMPLOYEE WELLNESS PROGRAMMES
2017/2018 Month Programme April None May Candle light memorial (Mopani) Stress Management (Modjadjiskloof) Condoms distribution (Mopani) June Sept Heritage day celebrations Mental health and Wellness Day Oct Breast Cancer awareness

LABOUR RELATIONS CASES
2016/17 2017/18 Allegations Nu of cases Status Outcome Insulting a colleague Finalized Dismissal 01 Finalised Final written warning and 01 month suspension without salary stamping passports of foreign national in the absence of passport holders 06 05 03 finalised and 02 in progress 03 dismissals irregular processing of an ID Final written warning Misuse of the state vehicle 03 Referred for corrective discipline 02 written warnings and 01 case withdrawn failure to hand in revenue finalized Two months suspension without pay Selling of temporary residence permits (TRP’s) In progress Kept the old info in as reference

Counter Corruption & Security Services

COUNTER CORRUPTION CASES 2016/17
2016/2017 Quarter 1-3 2017/18 Allegations Finalised Outcome/ Impact Allegations of stamping passports without the owner ( section 49(2) and section 49(5) of the immigration Act 15 cases finalized 8 officials dismissed Allegation of certifying documents without verifying original Disciplinary Management Pending Disciplinary Hearing Fraudulent Marriage 5 Two officials awaiting disciplinary hearing Allegation of taking bribe Closed No substance Fraudulent birth 4 1 court case Maake saps 2 closed 1 pending Irregular registration of birth closed Lack of evidence Soliciting bribe 3 1 case disciplinary management Fraudulent acquired ID Arrest ID blacklisted in the system Fraud Death 1 Discipline Management Allegation of Extortion Sri Lanka Embassy investigation Misappropriation of state revenue Three months salary suspension Allegation of corruption Disciplinary Management Disciplinary Hearing Pending

SECURITY SERVICES Capricorn 4 offices 5 days a week 1 10
District Cash in Transit services Frequency of collection Alarm system Security guard structure Security Equipment Offices Status Capricorn 4 offices 5 days a week 1 10 Not commissioned and out of order Waterberg 2 7 Sekhukhune 5 offices 12 functional Mopani 3- all out of order 5 System outdated and not working Vhembe 17 Kept in the old info as reference

Achievements & Challenges

ACHIEVEMENTS No Achievement Impact on service delivery 1 2 3 4 5 6 7 8
Awareness campaigns through stake holder forums and events initiated by other departments. More births are registered within 30 days of the birth of the child. 2 Presentations to pregnant mothers at on line health facilities. More birth are registered at on line health facilities that offices 3 Continuous presentations at local radio stations to market DHA services Registration of Customary marriages has increased 4 Loud hailing at malls and SASSA pay points More clients visit our offices for application of smart id cards 5 Continuous presentations at high schools to encourage learners to visit offices for application of smart id card Increase in number of leaners to our offices for application of smart id card. 6 High involvement of IMS in all district clusters to represent DHA More cases are reported by community for ims to investigate. ( fraudulent marriages, unregistered domestic workers. etc. 7 Opening of new offices i.e. Mookgophong Clients are now served in a conducive environment 8 Improved working relationship with SAPS and NPA/Justice Improved adherence to the law wherein suspects are charged brought to court within 48 hours and successful prosecution 9 Transgressors are successfully prosecuted and deported Province don’t have a well equipped vehicle to perform immigration services duties and that has a negative impact on service delivery.

ACHIEVEMENTS No Achievement Impact on service delivery 10 11 12 13 15
Direct deportations and transfers to Lindela are successfully executed within 30 /20 calendar days. Avoids releases and litigations as all process are incompliance with policies and regulations. 11 Conducting Joint operations with stakeholders successfully . Joint operations reduces crime rate , decreases number of illegal and undocumented foreigners. 12 Recruitment process finalised within 2- 3 months Posts being filled within the time frame 13 Cases finalised within 60 days Misconduct cases finalised within time frames 15 Approval of captured leave timeously Cleared suspense transactions on PERSAL

CHALLENGES AND KEY DECISION REQUIRED
No Challenge Key decisions required 1 Shortage of personnel is a challenge in achieving most targets Inspectorate staff required 2 Connectivity at health facilities with 3G is unstable Replacement with ADSL connections urgent 3 IS support insufficient due to geographical size of the district Appointment of 2nd IS manager or technician required 4 Slow rate in Smart Id card Applications Introduce cut off date for green Id books 5 Obtaining of Lease Agreements for leased office Expedite the process of getting lease agreements 6 Lack of Cash In Transit To be introduced to all office collecting revenue

THANK YOU

ACTING PROVINCIAL MANAGER: LIMPOPO MR THIFHELI MATSHAYA

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