1. March 12, 2008 START TIME 9:00 AM Presenter: Jonathan Halling
2008 STAR Supplemental/Late Labels and Extended Data Corrections Webcast
March 12, 2008
START TIME 9:00 AM
Presenter: Jonathan Halling
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

2. STAR Supplemental/Late Labels and Extended Data Corrections
Objectives
District STAR coordinators will know:
The benefits of using the supplemental/late label process
How to submit data to obtain supplemental/late labels
The benefits of using the Extended Data Corrections module to correct demographic data
How to use the Extended Data Corrections module
What multiple-choice administration demographic data can be changed or added
How and when to submit Extended Data Corrections
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

3. STAR Supplemental/Late Labels and Extended Data Corrections
Agenda
Supplemental/Late Labels
Overview
Timeline
Options for data submission
File submission
Screen data entry
BRIEF BREAK
Extended Data Corrections
Preparation
Data review and data rules
Options for modifying demographic data
Offline – File submission
Online – Screen data entry
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

4. Supplemental/Late Label Overview
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

5. STAR Supplemental/Late Labels and Extended Data Corrections
Overview
Allows districts to obtain Pre-ID labels for students who enroll in the district after the original Pre-ID cut off date
Supplemental/late labels are charged at 44 cents per student
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

6. STAR Supplemental/Late Labels and Extended Data Corrections
Benefits
Reduce hand-marking of answer documents
Reduce errors caused by hand-marking to avoid incorrect data being used to create reports
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

7. STAR Supplemental/Late Labels and Extended Data Corrections
Timeline
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

8. Timeline Pre-ID Cutoff Date First Day of Testing
Supplemental/Late Pre-ID Cutoff Date
Last Day of Testing
New
Upload file or enter online
2-day Blackout Period
Additional Data
Upload file or enter online
Approx. 6–9 Weeks
Approx. 3 Weeks
1 Week
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

9. STAR Supplemental/Late Labels and Extended Data Corrections
Timeline
Provide data for new students in district AFTER initial Pre-ID Cutoff Date
Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing
Call STAR TAC if district wants labels created earlier
Late Labels
What is it good for?
REDUCES amount of HAND CODING of answer docs and hence reduces errors which in turn reduce the cost of corrections!
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

10. Options for Data Submission
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

11. Options for Data Submission
Same options as for regular Pre-ID
File upload
Screen data entry
Combination
Note:
Districts can still obtain supplemental/late labels even if data was not submitted by the regular Pre-ID deadline.
Late Labels
What is it good for?
REDUCES amount of HAND CODING of answer docs and hence reduces errors which in turn reduce the cost of corrections!
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

12. STAR Supplemental/Late Labels and Extended Data Corrections
Pre-ID section
Load Pre-ID File
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

13. STAR Supplemental/Late Labels and Extended Data Corrections
Enter demographic data on screen
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

14. STAR Supplemental/Late Labels and Extended Data Corrections
Questions?
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

15. STAR Supplemental/Late Labels and Extended Data Corrections
BREAK
5 Minutes
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

16. Extended Data Corrections Overview
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

17. STAR Supplemental/Late Labels and Extended Data Corrections
Overview
Allows districts to:
Correct student demographic information for multiple choice administrations
Add missing student demographic information for multiple choice administrations
Amend student’s teacher information used to create California Report for Teachers
Amend student’s parent/guardian address printed on individual student report(s)
No charge for Extended Demographic Data Corrections
All data changes reflected at the time of reporting
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

18. STAR Supplemental/Late Labels and Extended Data Corrections
Benefits
Reduce hand-marking of answer documents
More current and accurate demographic data used to create STAR reports
Reduce the number of Student Reports returned to the district by U.S. Mail as undeliverable
Potential time and cost savings
Reports not delayed due to missing data
Eliminate need to provide data at time of scoring (cost $1.32 per student)
Eliminate need for Demographic Data Corrections in October (cost $630 plus 16 cents per student)
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

19. STAR Supplemental/Late Labels and Extended Data Corrections
Preparation
Determine if any data need to be updated or added
Did the district submit the “Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections” form?
Has any demographic data for the student changed since the Pre-ID was used to print documents/labels?
For example:
Statewide Student ID
English Proficiency
Student address
Student’s teacher’s name
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

20. STAR Supplemental/Late Labels and Extended Data Corrections
Preparation
Develop a plan and a timeline
Gather the data required to be updated for each student
What data require updating?
Where can you find the updated data?
When will you have the data available?
Update the STAR demographic data
Decide on the method to use
On-screen – one student at a time
File – download data, correct and reload corrected data
Combination
Updates can be performed over many days
Demographic Data Corrections must be completed before the district’s selected last day of testing of the administration on which the student is testing
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

21. Data review and data rules
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

22. STAR Supplemental/Late Labels and Extended Data Corrections
Non-Correctable Data
Position 01
Position 02 – 21
Position 22 – 28
Position 29
Position 31 – 50
Test Program
District Name
County/District Code
Student also assessed with STS
School Name
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

23. STAR Supplemental/Late Labels and Extended Data Corrections
Non-Correctable Data
School Code
Delivery Name
Delivery Code
Grade Enrolled
Student Assessed with CAPA
Multiple Choice Admin Period
Position 51 – 57
Position 61 – 80
Position 81 – 90
Position 91 – 92
Position 211
Position 214 – 215
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

24. STAR Supplemental/Late Labels and Extended Data Corrections
Non-Correctable Data
Writing Test Date
Student Assessed with CMA – ELA
Student Assessed with CMA – Math
Student Assessed with CMA – Science
Position 216 – 217
Position 218
Position 219
Position 220
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

25. STAR Supplemental/Late Labels and Extended Data Corrections
Correctable Data
All other student demographic data
Parent/Guardian address
Student’s teacher(s)
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

26. Example use: Student moves school
Move Pre-ID document or label to the student’s new school
Return with scorable materials for the student’s new school
Update “CBEDS School” using Extended Data Corrections
Update any other school-related data
Note:
You will be unable to update “School Name.”
Student records cannot be added or deleted from this module.
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

27. STAR Supplemental/Late Labels and Extended Data Corrections
Timeline
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

28. Timeline Pre-ID Cutoff Date First Day of Testing
Supplemental/Late Pre-ID Cutoff Date
Last Day of Testing
New
Edit using Extended Data Corrections
Upload file or enter online
Download file and upload with edits or edit online
2-day Blackout Period
Edit using Extended Data Corrections
Additional
Upload file or enter online
Download file and upload with edits or edit online
Approx. 6–9 Weeks
Approx. 3 Weeks
1 Week
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

29. Modify Demographic Data Offline File Submission
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

30. STAR Supplemental/Late Labels and Extended Data Corrections
Extended Corrections
Extended Corrections section
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

31. Extended Corrections Menu
Download a file containing all post–Pre-ID records that are still available to be edited
Upload a file containing corrected records for all post–Pre-ID records that were downloaded
Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

32. Modify Demographic Data Process
Request a file by clicking the Download Extract File link in the Extended Corrections area of the left navigation bar
Click on the checkbox next to the text “My Extended Data Corrections File for”
Click on “Submit Data Request” button
Extract file will be available the following day
Click on the filename to download the data
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

33. STAR Supplemental/Late Labels and Extended Data Corrections
Step 1 Download Data
Check this box first
Request download
Summary of data that will be contained in file
Download file next day
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

34. STAR Supplemental/Late Labels and Extended Data Corrections
Step 2 Edit Data
Edit using text editor
Microsoft WordPad
EditPad
Other commercially available text editors
Featuring
Line number option
Column number option
Word wrap OFF option
Cannot use Notepad, Notepad will not preserve formatting
NEVER IMPORT THE DATA INTO EXCEL OR ANY OTHER APPLICATION THAT WILL REFORMAT THE DATA
Make changes to demographic data
NEVER add student records
Only acceptable format for upload is a fixed format text file (.txt)
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

35. Step 3 Upload Amended File
Click the Upload File link in the “Extended Corrections” area in the left navigation bar.
Click “Browse” to locate the file you wish to upload
Click “Load File” to start upload
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

36. STAR Supplemental/Late Labels and Extended Data Corrections
File Upload Messages
Successful upload
An will be sent to provide results.
An address is not defined. Please return later to view results.
Unsuccessful upload messages
File extension incorrect - File must be of type .txt.
File with same name exists - File must have a unique name.
File will not be accepted after the [Last Day of Testing].
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

37. Step 4 Review Uploaded Data File Status
Click the Upload File Status link in the “Extended Corrections” area in the left navigation bar to view information about data errors in the upload file.
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

38. Step 4 Review Uploaded Data File Status
Submitted – File has been uploaded but not processed
In Process – Data records are currently being validated
Error – File contains some data records that are in error
– Click on Error to obtain list of errors (similar structure to Pre-ID)
Complete – All data loaded and processed without errors
Failed Processing – File loaded with errors and failed to process
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

39. STAR Supplemental/Late Labels and Extended Data Corrections
Step 5 Correct Errors
Click on the word “Error” under “Status” to display list of errors.
Note:
Errors should be corrected. Some errors, when left uncorrected, may incur additional charges for the district:
If 3% or more of the district’s students do not have data in certain fields, the district will be assessed a fee of $1.32 per student that is withheld from their district STAR apportionment.
If correction is left until Data Corrections in the fall, the district will be assessed a $630 setup fee and $0.16 for every student with or without corrections in the administration.
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

40. Modify Demographic Data Online
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

41. STAR Supplemental/Late Labels and Extended Data Corrections
Extended Corrections
Extended Corrections section
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

42. Extended Corrections Menu
Search and Edit individual student records
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

43. STAR Supplemental/Late Labels and Extended Data Corrections
Search for a Student
Enter search criteria in at least one Primary Search criteria
Click “Search” to see matching criteria for student(s)
Enter search criteria in any of the Secondary Search criteria to narrow the search
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

44. STAR Supplemental/Late Labels and Extended Data Corrections
Student
Click the student’s last name to view the data associated with the student.
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

45. Modify Student Demographic Data (top)
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

46. Modify Student Demographic Data (bottom)
Click “Submit And Exit” to update the student profile
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

47. STAR Supplemental/Late Labels and Extended Data Corrections
Questions?
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

48. STAR Supplemental/Late Labels and Extended Data Corrections
More Questions?
STAR TAC — (800)
CDE — (916)
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections

49. STAR Supplemental/Late Labels and Extended Data Corrections
Next STAR Webcast April 23, Assessment Review Panels, Standard Setting, and Released Test Questions
March 2008
STAR Supplemental/Late Labels and Extended Data Corrections